ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 14/03/2019

Expire date: 03/05/2019

External Reference: 2019-258962

TED Reference: 2019/S 055-127251

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Athlone Institute of Technology
N/A
Dublin Road
Co. Westmeath
Athlone
IE
Contact person: Trudy Stack
Telephone: +353 906468109
E-mail: tstack@ait.ie
Internet address(es):
Main address: https://www.ait.ie/
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1179

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=143440&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provision of Mechanical Maintenance Services
Reference number:  EU2019-01
II.1.2)

Main CPV code

50712000  -  Repair and maintenance services of mechanical building installations
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Contract on offer is for the provision of services to undertake the required mechanical maintenance to campus mechanical installations and infrastructure on the campus of Athlone Institute of Technology. The successful Contractor will be required to undertake all planned preventative maintenance, reactive maintenance and other services throughout the Contract term. The contract is for an initial period of 12 months, however, AIT reserves the right to extend the contract on an annual basis with a maximum of 4 such 12 month extensions i.e. the contract period could potentially be for a maximum of 5 years).
II.1.5)

Estimated total value

Value excluding VAT: 750000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

45351000  -  Mechanical engineering installation works
51120000  -  Installation services of mechanical equipment
71333000  -  Mechanical engineering services
II.2.3)

Place of performance

Main site or place of performance:  
Athlone Institute of Technology Campus
II.2.4)

Description of the procurement

The Contract on offer is for the provision of services to undertake the required mechanical maintenance to campus mechanical installations and infrastructure on the campus of Athlone Institute of Technology. The successful Contractor will be required to undertake all planned preventative maintenance, reactive maintenance and other services throughout the Contract term. The contract is for an initial period of 12 months, however, AIT reserves the right to extend the contract on an annual basis with a maximum of 4 such 12 month extensions i.e. the contract period could potentially be for a maximum of 5 years).
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 750000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:  
The Institute reserves the right to extend the contract for a period of 12 months with a maximum of 4 such extensions permitted.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  See Section 3.2B (Technical and Professional Ability) of the Request for Tenders (RFT) document
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

The contract will be reviewed annually.
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  18/04/2019
Local time:  17:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English, Irish
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  20/08/2019
IV.2.7)

Conditions for opening of tenders

Date:  18/04/2019
Local time:  17:00
Place:  
Athlone Institute of Technology
Information about authorised persons and opening procedure:  
Two persons selected from the following:
The President
The VP for Financial & Corporate Affairs
The VP for Strategic Planning, Institutional Performance, Equality and Diversity
The VP for Academic Affairs and Registrar
The Estates Manager
The Finance Manager

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
2024 Conditional on the current advertised contract running for the maximum duration
VI.2)

Information about electronic workflows

Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
Four Courts
Inns Quay
Dublin 7
IE

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
The Contracting Authority will not conclude this contract until after the expiry of the standstill period which commences on the day following the date of notification of the result of this tender competition to concerned tenderers. The duration of the standstill period will be fourteen (14) calendar days where such notifications are sent electronically and sixteen (16) calendar days if such notice is sent by other means.