Date of dispatch of this notice: 05/04/2019
Expire date: 08/05/2019
External Reference: 2019-292037
TED Reference: 2019/S 071-169013
Contract notice - utilities
Information
Published
Contract notice - utilities
Contract notice – utilities
Services
Directive 2014/25/EU
Section I: Contracting entity
I.1)
Name and addresses
Electricity Supply Board ( ESB )
N/A
2 Gateway
Dublin 3
East Wall Road
IE
Contact person:
Olive Halpin
Telephone:
+353 11234567
E-mail:
olive.halpin@esb.ie
Internet address(es):
Main address:
http://www.esb.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/377
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=142309&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=142309&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.6)
Main activity
Electricity
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
International Payroll and Personnel Services (including Immigration)
Reference number:
SSCON4319
II.1.2)
Main CPV code
79000000
-
Business services: law, marketing, consulting, recruitment, printing and security
II.1.3)
Type of contract
Services
II.1.4)
Short description
Lot 1: The management of payroll and personal income tax compliance for ESB expatriate employees on international assignments:
Service required to manage payroll and personal income tax (PIT) compliance in the jurisdictions where ESB expatriate employees have been assigned to international locations for short and/or long-term durations.
Lot 2: Immigration Services
The provision of end to end appropriate visa, work permits, and other immigration services as required
Service required to manage payroll and personal income tax (PIT) compliance in the jurisdictions where ESB expatriate employees have been assigned to international locations for short and/or long-term durations.
Lot 2: Immigration Services
The provision of end to end appropriate visa, work permits, and other immigration services as required
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
Management of Payroll and Personal Income Tax Compliance for International Assignments
Lot No:
1
II.2.2)
Additional CPV code(s)
79000000
-
Business services: law, marketing, consulting, recruitment, printing and security
79221000
-
Tax consultancy services
79631000
-
Personnel and payroll services
II.2.4)
Description of the procurement
Provide advise for all aspects of foreign PIT liability and/or exemptions. Register and deregister ESB subsidiary company/branch as employer in host jurisdiction as required and register and deregister the individual employees’ for personal income tax and social security payments in host jurisdictions
- Set up/advise on pension payment/deductions in host country, and handle pension instructions on branch/company closure.
- Produce and issue shadow payslips where required.
- To complete annual home and host personal annual tax returns as required.
- Set up/advise on pension payment/deductions in host country, and handle pension instructions on branch/company closure.
- Produce and issue shadow payslips where required.
- To complete annual home and host personal annual tax returns as required.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
6
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
ESB reserves the right to extend the framework for 2 years and again by a further 2 years (potential total extension is 4 years)
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Applicants will be assessed on the quality of their responses to the criteria and rules outlined in the PQQ & a maximum of the top scoring 6 applicants will be invited to tender for Lot 1, subject to that number qualifying. Please consult the associated document which contains full instructions re submission of tenders & is available to download from http://www.etenders.gov.ie/ using RFT 146397.
II.2)
Description
II.2.1)
Title
Management of Immigration Services
Lot No:
2
II.2.2)
Additional CPV code(s)
79000000
-
Business services: law, marketing, consulting, recruitment, printing and security
79997000
-
Business travel services
II.2.4)
Description of the procurement
The provision of end to end appropriate visa, work permits, and other immigration services as required for staff working abroad.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
6
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
ESB reserves the right to extend the framework for 2 years and again by a further 2 years (potential total extension is 4 years)
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Applicants will be assessed on the quality of their responses to the criteria and rules outlined in the PQQ & a maximum of the top scoring 6 applicants will be invited to tender for Lot 2, subject to that number qualifying. Please consult the associated document which contains full instructions re submission of tenders & is available to download from http://www.etenders.gov.ie/ using RFT 146397.
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 146397
III.1.2)
Economic and financial standing
List and brief description of selection criteria:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 146397
III.1.3)
Technical and professional ability
List and brief description of selection criteria:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 146397
III.1.8)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Where a grouping of service providers express interest, it will be a requirement of ESB that 1 member of the group accepts full contractual responsibility for the delivery of the service. Where appropriate, the intended contractually responsible member of any grouping or consortium must be identified in the response notice.
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
2
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
08/05/2019
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
Section IV.1.3) above refers.
Envisaged maximum number of participants to the framework agreement:
For Lot 1 envisaged number is 1 participant subject to that number qualifying;
For Lot 2 envisaged number is 1 participant subject to that number qualifying;
1) It is our intention to use the Irish Government Procurement portal (www.etenders.gov.ie) for this competition. Access to this Portal is free of charge. Interested parties must formally register their expression of interest for this competition on eTenders before they can gain access to the PQQ documentation. All information relating to and including the pre-qualification documents, any clarifications and changes will be issued/published via this portal. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for this service.
3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant.
6) If for any reason it is not possible to admit to the contract one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the contract, the contracting entity reserves the right to invite the next highest scoring tenderer to join the contract and/or deliver the contract as appropriate to the circumstances pertaining to the said contract.
7) At its absolute discretion, the contracting entity may elect to terminate this procurement process, the contract at any time.
8) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
Envisaged maximum number of participants to the framework agreement:
For Lot 1 envisaged number is 1 participant subject to that number qualifying;
For Lot 2 envisaged number is 1 participant subject to that number qualifying;
1) It is our intention to use the Irish Government Procurement portal (www.etenders.gov.ie) for this competition. Access to this Portal is free of charge. Interested parties must formally register their expression of interest for this competition on eTenders before they can gain access to the PQQ documentation. All information relating to and including the pre-qualification documents, any clarifications and changes will be issued/published via this portal. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for this service.
3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant.
6) If for any reason it is not possible to admit to the contract one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the contract, the contracting entity reserves the right to invite the next highest scoring tenderer to join the contract and/or deliver the contract as appropriate to the circumstances pertaining to the said contract.
7) At its absolute discretion, the contracting entity may elect to terminate this procurement process, the contract at any time.
8) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
Chief Registrar
Four Courts, Inns Quay
Dublin 7
IE
Telephone:
+353 18886000
Internet address:
http://www.courts.ie