Date of dispatch of this notice: 14/01/2019
Expire date: 13/02/2019
External Reference: 2019-203222
TED Reference: 2019/S 011-021682
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Tourism Ireland Limited
N/A
4th Floor - Bishop's Square, Redmond's Hill
D02 TD99
Dublin
IE
Contact person:
Hannah Hughes
Telephone:
+353 14763474
E-mail:
hhughes@tourismireland.com
Fax:
+353 014763642
Internet address(es):
Main address:
http://www.ireland.com
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=140665&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
to the following address:
Tourism Ireland
Dublin
IE
Internet address(es):
Main address:
www.ireland.com
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Other activity:
Tourism - Destination Marketing
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
PROVISION OF DESTINATION PR CONSULTANCY SERVICES IN THE GB MARKET
Reference number:
DPR/GB/2019
II.1.2)
Main CPV code
79416200
-
Public relations consultancy services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The London office of Tourism Ireland wishes to enter into a contract with a Supplier for Destination PR Consultancy Services in the GB Market and invites requests to participate from suitably qualified PR agencies. We require a standout PR Agency to support the Tourism Ireland Publicity team in Great Britain. We are seeking a vibrant, creative PR agency to support us deliver game-changing editorial publicity that makes us stand out from our main competitors, and crucially, that motivates GB holiday makers to visit the island of Ireland.
The Contract Period will be for three (3) years subject to budget, annual performance review, and other factors. Tourism Ireland may, at its discretion, opt to extend the Contract annually for two (2) further years, up to a maximum of five (5) years in total. It is anticipated that work under the Contract will commence on 1st June 2019.
PLEASE REFER TO THE DOCUMENTS AVAILABLE FOR DOWNLOADING FOR FURTHER INFORMATION
The Contract Period will be for three (3) years subject to budget, annual performance review, and other factors. Tourism Ireland may, at its discretion, opt to extend the Contract annually for two (2) further years, up to a maximum of five (5) years in total. It is anticipated that work under the Contract will commence on 1st June 2019.
PLEASE REFER TO THE DOCUMENTS AVAILABLE FOR DOWNLOADING FOR FURTHER INFORMATION
II.1.5)
Estimated total value
Value excluding VAT: 556000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
79416000
-
Public relations services
II.2.3)
Place of performance
Main site or place of performance:
Great Britain
II.2.4)
Description of the procurement
The London office of Tourism Ireland wishes to enter into a contract with a Supplier for Destination PR Consultancy Services in the GB Market and invites requests to participate from suitably qualified PR agencies. We require a standout PR Agency to support the Tourism Ireland Publicity team in Great Britain. We are seeking a vibrant, creative PR agency to support us deliver game-changing editorial publicity that makes us stand out from our main competitors, and crucially, that motivates GB holiday makers to visit the island of Ireland.
The Contract Period will be for three (3) years subject to budget, annual performance review, and other factors. Tourism Ireland may, at its discretion, opt to extend the Contract annually for two (2) further years, up to a maximum of five (5) years in total. It is anticipated that work under the Contract will commence on 1st June 2019.
PLEASE REFER TO THE DOCUMENTS AVAILABLE FOR DOWNLOADING FOR FURTHER INFORMATION
The Contract Period will be for three (3) years subject to budget, annual performance review, and other factors. Tourism Ireland may, at its discretion, opt to extend the Contract annually for two (2) further years, up to a maximum of five (5) years in total. It is anticipated that work under the Contract will commence on 1st June 2019.
PLEASE REFER TO THE DOCUMENTS AVAILABLE FOR DOWNLOADING FOR FURTHER INFORMATION
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 556000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
The Contract Period will be for three (3) years subject to budget, annual performance review, and other factors. Tourism Ireland may, at its discretion, opt to extend the Contract annually for two (2) further years, up to a maximum of five (5) years in total.
It is anticipated that work under the Contract will commence on 1st June 2019.
It is anticipated that work under the Contract will commence on 1st June 2019.
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged minimum number:
5
Objective criteria for choosing the limited number of candidates:
Step 1: Completeness of Request to Participation in the format prescribed in the Response Document;
Step 2: Satisfaction with the financial standing of the Supplier
In order to be deemed suitable for evaluation under Step 3, Suppliers must fully complete and sign the ESPD [European Single Procurement Document]
Reluctance or failure to supply a completed ESPD will lead to disqualification from the tender competition.
Step 3: Those Suppliers whose Requests to Participate are deemed to be complete and who have demonstrated satisfactory financial standing will be evaluated against the Suitability Criteria.
Relevant experience in managing a contract in the tourism sector, showing evidence of strategic and creative direction to reach and engage mass audiences. 30%
Evidence and credentials of an experienced and dynamic proposed Account Management Team. [Referee details to be supplied] 20%
Evidence of TV and broadcast results highlighting consumer lifestyle plus relevant corporate news delivery)
*Note Broadcast is a key requirement in line with reaching mass audience and high circulation AVE. 20%
Evidence of securing and working with Influencers with amplification of Social Media content on both an editorial and paid for activity basis. 20%
Adequate resources to fulfil the requirements of the services and commitment to timeframe. 10%
Step 2: Satisfaction with the financial standing of the Supplier
In order to be deemed suitable for evaluation under Step 3, Suppliers must fully complete and sign the ESPD [European Single Procurement Document]
Reluctance or failure to supply a completed ESPD will lead to disqualification from the tender competition.
Step 3: Those Suppliers whose Requests to Participate are deemed to be complete and who have demonstrated satisfactory financial standing will be evaluated against the Suitability Criteria.
Relevant experience in managing a contract in the tourism sector, showing evidence of strategic and creative direction to reach and engage mass audiences. 30%
Evidence and credentials of an experienced and dynamic proposed Account Management Team. [Referee details to be supplied] 20%
Evidence of TV and broadcast results highlighting consumer lifestyle plus relevant corporate news delivery)
*Note Broadcast is a key requirement in line with reaching mass audience and high circulation AVE. 20%
Evidence of securing and working with Influencers with amplification of Social Media content on both an editorial and paid for activity basis. 20%
Adequate resources to fulfil the requirements of the services and commitment to timeframe. 10%
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
• Annual budget allocation for PR services will be £100,000 (exclusive of VAT) per annum [for the initial term of 3-years] to provide the key services as outlined .
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
PLEASE REFER TO DOCUMENTATION AVAILABLE FOR DOWNLOADING
III.1.2)
Economic and financial standing
List and brief description of selection criteria:
Candidates must declare by way of Part V of the ESPD below they satisfy the financial and economic standing requirements set out below and they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in each case.
(i) Turnover during any of the previous 3 financial years was at least £600,000.
NOTE #1: in the case of the Candidate being a grouping, the condition at (i) above may be satisfied by the group members as a whole.
(i) Turnover during any of the previous 3 financial years was at least £600,000.
NOTE #1: in the case of the Candidate being a grouping, the condition at (i) above may be satisfied by the group members as a whole.
Minimum level(s) of standards possibly required:
Candidates must declare by way of Part V of the ESPD [attached] they satisfy the minimum insurance requirements set out below and they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in each case.
(i)Employer’s Liability Insurance with indemnity limit of €11,000,000
(ii)Public Liability Insurance with an indemnity limit of €6,500,000
(iii)Professional Indemnity Insurance with an indemnity limit of €1,300,000
(i)Employer’s Liability Insurance with indemnity limit of €11,000,000
(ii)Public Liability Insurance with an indemnity limit of €6,500,000
(iii)Professional Indemnity Insurance with an indemnity limit of €1,300,000
III.2)
Conditions related to the contract
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Restricted procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
13/02/2019
Local time:
12:00
IV.2.3)
Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 21/02/2019
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties;
2) This is the 1st stage in a 2-stage restricted tender process. This is the sole call for requests to participate for this contract;
3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the Board of Tourism Ireland;
5) It will be a condition of award that the successful tenderer is and remains tax compliant;
6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, or any contract awarded at any time;
7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words or "equivalent" will always be appended; 8) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
9) At Section II.2.9 we have indicated that 5 applicants will be invited to tender, please note that the Contracting Authority reserves the right to invite at least 5 subject to that number qualifying;
10) Requests to participate must be delivered as per the Instructions;
11) Tourism Ireland will not accept or consider requests to participate delivered after this deadline;
12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded;
13) Tourism Ireland is subject to the provisions of the code of practice on freedom of information for North/South implementation bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
14) To the extent that any Personal Data is processed by the successful bidder in connection with the provision of the services or otherwise, the provisions set out in Tourism Ireland’s minimum conditions of contract under “Data processing terms” shall apply to such processing; 15) The contract will be subject to Irish law;
16) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
2) This is the 1st stage in a 2-stage restricted tender process. This is the sole call for requests to participate for this contract;
3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the Board of Tourism Ireland;
5) It will be a condition of award that the successful tenderer is and remains tax compliant;
6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, or any contract awarded at any time;
7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words or "equivalent" will always be appended; 8) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
9) At Section II.2.9 we have indicated that 5 applicants will be invited to tender, please note that the Contracting Authority reserves the right to invite at least 5 subject to that number qualifying;
10) Requests to participate must be delivered as per the Instructions;
11) Tourism Ireland will not accept or consider requests to participate delivered after this deadline;
12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded;
13) Tourism Ireland is subject to the provisions of the code of practice on freedom of information for North/South implementation bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
14) To the extent that any Personal Data is processed by the successful bidder in connection with the provision of the services or otherwise, the provisions set out in Tourism Ireland’s minimum conditions of contract under “Data processing terms” shall apply to such processing; 15) The contract will be subject to Irish law;
16) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
VI.4)
Procedures for review
VI.4.1)
Review body
The Four Courts
Dublin
IE