ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 15/11/2018

Expire date: 18/12/2018

External Reference: 2018-245910

TED Reference: 2018/S 221-505392

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Department of Agriculture, Food and the Marine
N/A
Agriculture House
Dublin 2
Kildare Street
IE
Contact person: Darran Diskin
Telephone: +353 16072129
E-mail: darran.diskin@agriculture.gov.ie
Internet address(es):
Main address: http://www.agriculture.gov.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/307

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=137749&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=137749&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Supply, installation and configuration of File Analysis Software
Reference number:  RFT 142119
II.1.2)

Main CPV code

48780000  -  System, storage and content management software package
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

DAFM requires a File Analysis Software solution to analyse its 75 TB of unstructured data in order to highlight sensitive, outdated, redundant and trivial files and emails in preparation for a new Document and Records Management System which will be rolled out across the Department. This software solution will help to ensure that only those records required for migration to the new environment will be migrated.
This on-premises solution will assist DAFM’s compliance with the EU GDPR regulations on Rights of Access by the Data Subject (Article 15) and Rectification and Erasure (Article 16).
The Department has a strong commitment to the information security of its clients, both internal and external (ISO 27001:2013 certified) providing an excellent customer service.
II.1.5)

Estimated total value

Value excluding VAT: 300000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48311000  -  Document management software package
48311100  -  Document management system
72316000  -  Data analysis services
II.2.4)

Description of the procurement

DAFM requires a File Analysis Software solution to analyse its 75 TB of unstructured data in order to highlight sensitive, outdated, redundant and trivial files and emails in preparation for a new Document and Records Management System which will be rolled out across the Department. This software solution will help to ensure that only those records required for migration to the new environment will be migrated.
This on-premises solution will assist DAFM’s compliance with the EU GDPR regulations on Rights of Access by the Data Subject (Article 15) and Rectification and Erasure (Article 16).
The Department has a strong commitment to the information security of its clients, both internal and external (ISO 27001:2013 certified) providing an excellent customer service.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 300000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:  
Two (2) possible twelve (12) month extensions
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  18/12/2018
Local time:  17:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  18/12/2018
Local time:  17:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

High Court of Ireland
Four Courts
Dublin
Dublin 7
IE