ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 09/11/2018

Expire date: 14/12/2018

External Reference: 2018-264386

TED Reference: 2018/S 218-499584

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Department of Foreign Affairs and Trade/An Roinn Gnóthaí Eachtracha agus Trádála
N/A
80 St Stephen's Green
Dublin
DO2 DX45
IE
Contact person: Tony Ryan
Telephone: +353 14082440
E-mail: consultant.tenders@dfa.ie
Internet address(es):
Main address: http://www.dfa.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/246

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=137977&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=137977&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Ground Transportation Services for Official and State Visits to Ireland
II.1.2)

Main CPV code

60170000  -  Hire of passenger transport vehicles with driver
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Protocol Division of the Department of Foreign Affairs and trade has responsibility for the detailed management and co-ordination of transport requirements for official and State visits to Ireland, the presentation of diplomatic credentials and other diplomatic functions and events that may arise from time to time. In addition to the provision of services to cover small-scale Ground Transportation Services for Official and State Visits in the general Dublin area, service providers must also be able to cater for occasional large-scale events in or outside the greater Dublin area where it may be necessary to have two (or more) separate transport operations/motorcades in different places at the same time.
II.1.5)

Estimated total value

Value excluding VAT: 400000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

34115200  -  Motor vehicles for the transport of fewer than 10 persons
34120000  -  Motor vehicles for the transport of 10 or more persons
34144000  -  Special-purpose motor vehicles
50111100  -  Vehicle-fleet management services
50111110  -  Vehicle-fleet-support services
60000000  -  Transport services (excl. Waste transport)
60100000  -  Road transport services
60130000  -  Special-purpose road passenger-transport services
60140000  -  Non-scheduled passenger transport
75210000  -  Foreign affairs and other services
II.2.3)

Place of performance

Main site or place of performance:  
80 St. Stephens Green, Dublin 2
II.2.4)

Description of the procurement

The Protocol Division of the Department of Foreign Affairs and trade has responsibility for the detailed management and co-ordination of transport requirements for official and State visits to Ireland, the presentation of diplomatic credentials and other diplomatic functions and events that may arise from time to time. In addition to the provision of services to cover small-scale Ground Transportation Services for Official and State Visits in the general Dublin area, service providers must also be able to cater for occasional large-scale events in or outside the greater Dublin area where it may be necessary to have two (or more) separate transport operations/motorcades in different places at the same time.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 400000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
The Contract will be for one year with the option of three further renewals
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Conditions outlined in the procurement documents
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Conditions outlined in the procurement documents
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  5
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  14/12/2018
Local time:  17:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  14/12/2018
Local time:  17:00
Place:  
Dublin

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

Please see RFT and attached documents
VI.4)

Procedures for review

VI.4.1)

Review body

The Registar
The High Court, Four Courts, Dublin 7
Dublin
DO2 VY53
IE
Telephone: +353 18886000
E-mail: highcourtcentraloffice@courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Please consult your legal advisor
VI.4.4)

Service from which information about the review procedure may be obtained

The Registar
Central office of the High Court, Ground Floor (East Wing), Inns Quay, Four Courts
Dublin 7
DO2 VY53
IE
Telephone: +353 18886000