Date of dispatch of this notice: 08/11/2018
External Reference: 2018-241569
TED Reference: 2018/S 217-495991
Contract award notice
Information
Published
Contract award notice
Cached Version
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Horse Racing Ireland (HRI)
N/A
Ballymany
Co Kildare
The Curragh
IE
Contact person:
Colm Beckett
Telephone:
+353 45455497
E-mail:
cbeckett@hri.ie
NUTS code:
IE -
IRELAND
Main address:
http://www.hri.ie/
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Recreation, culture and religion
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Single-Party Framework Agreement for Provision of a New Web Content Management System and Related Licences and Services to HRI & Subsidiaries
Reference number:
HRI/18/APR/CB/06
II.1.2)
Main CPV code
48783000
-
Content management software package
II.1.3)
Type of contract
Supplies
II.1.4)
Short description
HRI & Subsidiaries are seeking a suitably resourced provider for the provision of a new web content management system (WCMS) and related licences and services. Please note that HRI & Subsidiaries provide no guarantee to any future expenditure beyond the initial contract. It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of supplies from a particular economic operator.
Where more than one suitable option is available, particularly where there would be a substantial difference in cost, tenderers may make more than one submission by providing a separate additional Form of Tender and Appendix 5. Additional submissions will be evaluated independently of each other.
Where more than one suitable option is available, particularly where there would be a substantial difference in cost, tenderers may make more than one submission by providing a separate additional Form of Tender and Appendix 5. Additional submissions will be evaluated independently of each other.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement
Value excluding VAT:
840291.00
EUR
II.2)
Description
II.2.2)
Additional CPV code(s)
48224000
-
Web page editing software package
48780000
-
System, storage and content management software package
48825000
-
Web servers
72212222
-
Web server software development services
72212224
-
Web page editing software development services
72212780
-
System, storage and content management software development services
72212783
-
Content management software development services
72415000
-
World wide web (www) site operation host services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Kildare
II.2.4)
Description of the procurement
HRI & Subsidiaries are seeking a suitably resourced provider for the provision of a new web content management system (WCMS) and related licences and services. Please note that HRI & Subsidiaries provide no guarantee to any future expenditure beyond the initial contract. It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of supplies from a particular economic operator.
Where more than one suitable option is available, particularly where there would be a substantial difference in cost, tenderers may make more than one submission by providing a separate additional Form of Tender and Appendix 5. Additional submissions will be evaluated independently of each other.
It is anticipated that an initial contract will be entered into with the framework operator for:
- Perpetual licence for the WCMS for a growing number of websites, WCMS users (content editors), WCMS administrators and developers.
- Annual support agreement for up to ten years including all minor and major updates and technical support.
- Administrator training.
- Developer training.
- Implementation support and consultancy.
- Development support and consultancy.
- Infrastructure hosting (if applicable)
Where more than one suitable option is available, particularly where there would be a substantial difference in cost, tenderers may make more than one submission by providing a separate additional Form of Tender and Appendix 5. Additional submissions will be evaluated independently of each other.
It is anticipated that an initial contract will be entered into with the framework operator for:
- Perpetual licence for the WCMS for a growing number of websites, WCMS users (content editors), WCMS administrators and developers.
- Annual support agreement for up to ten years including all minor and major updates and technical support.
- Administrator training.
- Developer training.
- Implementation support and consultancy.
- Development support and consultancy.
- Infrastructure hosting (if applicable)
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Fitness for Purpose and Technical Merit of the Proposed Solution
/
Weighting:
4000
Quality criterion
-
Name:
Security and GDPR Readiness
/
Weighting:
500
Quality criterion
-
Name:
Methodology for Implementation and Delivery of Service
/
Weighting:
1500
Cost criterion
-
Name:
Ultimate Cost
/
Weighting:
4000
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 085-191233
Section V: Award of contract
Contract No: 1
Title: Single-Party Framework Agreement for Provision of a New Web Content Management System and Related Licences and Services to HRI & Subsidiaries
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
31/10/2018
V.2.2)
Information about tenders
Number of tenders received:
9
Number of tenders received from tenderers from other EU Member States:
7
Number of tenders received from tenderers from non-EU Member States:
1
Number of tenders received by electronic means:
9
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Etain Ltd
James Street South, Belfast, BT2 7GA.
Belfast
BT2 7GA
UK
NUTS code:
UKN06 -
Belfast
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
840291.00
EUR
Section VI: Complementary information
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Establishment of this framework will be subject to the approval of the competent authorities.
5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition.
6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the
contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded
under the framework agreements at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires
with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Establishment of this framework will be subject to the approval of the competent authorities.
5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition.
6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the
contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded
under the framework agreements at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires
with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Four Courts, Inns Quay,
Dublin
IE
Telephone:
+353 18886088
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
www.courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
Statutory instrument no. 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the high court to a person who has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
Statutory instrument no. 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the high court to a person who has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.