Date of dispatch of this notice: 18/10/2018
External Reference: 2018-214418
TED Reference: 2018/S 204-465794
Contract award notice
Information
Published
Contract award notice
Cached Version
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Department of Justice and Equality
51 St. Stephen's Green
Dublin 2
IE
Contact person:
Rowena Tighe
E-mail:
procurement@justice.ie
NUTS code:
IE -
IRELAND
Main address:
http://www.justice.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1122
I.2)
Joint procurement
The contract is awarded by a central purchasing body
I.4)
Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Supply and Implementation of an Online Case Management Solution and Associated Services for the Insolvency Service of Ireland
Reference number:
RFT # 127583
II.1.2)
Main CPV code
72230000
-
Custom software development services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The Insolvency Service of Ireland (ISI) is seeking a fully managed end-to-end solution to meet its case management needs. The standard functionality of the chosen system must be the best possible fit for the ISI’s requirements and require the least number of customisations.
The required solution must include all the following components:
• Fully hosted Case Management System to meet all requirements currently in scope. Requirements are detailed in this document under Functional and Non-Functional requirements.
• User authorisation and user management component.
• Training delivery and training material to support a successful implementation.
• Annual software support and maintenance.
• Development services to deliver key enhancements as identified by the ISI, after the initial contract period.
• Fully managed application, database and server environment
• Compliance with required legislation.
The required solution must include all the following components:
• Fully hosted Case Management System to meet all requirements currently in scope. Requirements are detailed in this document under Functional and Non-Functional requirements.
• User authorisation and user management component.
• Training delivery and training material to support a successful implementation.
• Annual software support and maintenance.
• Development services to deliver key enhancements as identified by the ISI, after the initial contract period.
• Fully managed application, database and server environment
• Compliance with required legislation.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement
Value excluding VAT:
1500000.00
EUR
II.2)
Description
II.2.2)
Additional CPV code(s)
72000000
-
IT services: consulting, software development, Internet and support
72210000
-
Programming services of packaged software products
72220000
-
Systems and technical consultancy services
72222300
-
Information technology services
72240000
-
Systems analysis and programming services
72250000
-
System and support services
72260000
-
Software-related services
72300000
-
Data services
72500000
-
Computer-related services
72900000
-
Computer back-up and catalogue conversion services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Dublin 2
II.2.4)
Description of the procurement
The Supply and Implementation of an Online Case Management Solution and Associated Services for the Insolvency Service of Ireland
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
System Functionality and Technical Merit
/
Weighting:
35
Quality criterion
-
Name:
Proposed Implementation Methodology (incl. Milestones and Timelines), Resources and Project Manager
/
Weighting:
12
Quality criterion
-
Name:
Proposed Data Migration Methodology (incl. Milestones and Timelines)
/
Weighting:
9
Quality criterion
-
Name:
Proposed Technical Architecture Arrangements & Information Security Management Plan (including but not limited to Support and Maintenance)
/
Weighting:
4
Quality criterion
-
Name:
Proposed Approach to Training, Knowledge Transfer and Documentation
/
Weighting:
4
Quality criterion
-
Name:
Proposals for Backup & Recovery Plans
/
Weighting:
4
Quality criterion
-
Name:
Innovation
/
Weighting:
2
Cost criterion
-
Name:
Total cost of ownership over the duration of the contract
/
Weighting:
30
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 015-030911
Section V: Award of contract
Contract No: 1
Title: Supply and Implementation of an Online Case Management Solution and Associated Services
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
25/06/2018
V.2.2)
Information about tenders
Number of tenders received:
4
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Uberbase
88891422-00002h
1581 Hillside Avenue, Suite 177 Victoria, British Columbia VBT 2C1, Canada
Victoria
VBT 2CI
CA
NUTS code:
00 -
Not specified / Other
The contractor is an SME : no
V.2.4)
Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
1500000.00
EUR
Lowest offer:
1500000.00
EUR
/
Highest offer:
1500000.00
EUR
taken into consideration
Section VI: Complementary information
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for this contract/framework.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that the successful tenderer is and remains tax compliant.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
2) This is the sole call for competition for this contract/framework.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that the successful tenderer is and remains tax compliant.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Instrument SI 130 of 2014, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the Contracting Authority will not conclude this framework agreement (and the reviewable public contract) to which a standstill period applies in accordance with Irish Statutory standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.