Date of dispatch of this notice: 17/10/2018
Expire date: 16/11/2018
External Reference: 2018-234271
TED Reference: 2018/S 201-456996
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Culture, Recreation & Economic Services
Block 4, Ground Floor, Civic Offices, Wood Quay, Dublin 8
Dublin
IE
Contact person:
Gary Sullivan
E-mail:
gary.sullivan@dublincity.ie
Internet address(es):
Main address:
www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=136095&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=136095&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Invitation to Tender for Management & Delivery of Lamp Post Banner Advertising Services
Reference number:
140553
II.1.2)
Main CPV code
79340000
-
Advertising and marketing services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Dublin City Council proposes to award a 2 year contract with the option, at the sole discretion of the awarding authority, to extend for a further 2 periods of one year (max 4 years total), for the provision of all services associated with the operation and management of the Dublin City lamp post banner advertising network.
The use of lamp post banners is confined to advertising events taking place in the City, including, but not restricted to, events of a cultural, sporting, theatrical or musical nature as well as services taking place of general interest to the public.
The use of banners is short term, temporary and campaign driven. Campaigns are normally of 2 weeks, 4 weeks or 6 weeks duration.
See the tender documents available at www.etenders.gov.ie (RTF ID 140553) for full details.
The use of lamp post banners is confined to advertising events taking place in the City, including, but not restricted to, events of a cultural, sporting, theatrical or musical nature as well as services taking place of general interest to the public.
The use of banners is short term, temporary and campaign driven. Campaigns are normally of 2 weeks, 4 weeks or 6 weeks duration.
See the tender documents available at www.etenders.gov.ie (RTF ID 140553) for full details.
II.1.5)
Estimated total value
Value excluding VAT: 1600000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
79341000
-
Advertising services
79342000
-
Marketing services
22900000
-
Miscellaneous printed matter
79800000
-
Printing and related services
79930000
-
Specialty design services
II.2.4)
Description of the procurement
Dublin City Council proposes to award a 2 year contract with the option, at the sole discretion of the awarding authority, to extend for a further 2 periods of one year (max 4 years total), for the provision of all services associated with the operation and management of the Dublin City lamp post banner advertising network.
The use of lamp post banners is confined to advertising events taking place in the City, including, but not restricted to, events of a cultural, sporting, theatrical or musical nature as well as services taking place of general interest to the public.
The use of banners is short term, temporary and campaign driven. Campaigns are normally of 2 weeks, 4 weeks or 6 weeks duration.
The service to be provided by the successful tenderer under this contract is the full operation of a comprehensive, transparent and auditable system for the management of Dublin City’s network of lamp-post banner advertising sites.
See the tender documents available at www.etenders.gov.ie (RFT ID 140553) for full details.
The use of lamp post banners is confined to advertising events taking place in the City, including, but not restricted to, events of a cultural, sporting, theatrical or musical nature as well as services taking place of general interest to the public.
The use of banners is short term, temporary and campaign driven. Campaigns are normally of 2 weeks, 4 weeks or 6 weeks duration.
The service to be provided by the successful tenderer under this contract is the full operation of a comprehensive, transparent and auditable system for the management of Dublin City’s network of lamp-post banner advertising sites.
See the tender documents available at www.etenders.gov.ie (RFT ID 140553) for full details.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 1600000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
2 year contract with the option, at the sole discretion of the awarding authority, to extend for a further 2 periods of one year (max 4 years total).
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
Please see tender documents available to download from www.etenders.gov.ie RFT ID: 140553
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 126-256024
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
16/11/2018
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
16/11/2018
Local time:
12:00
Place:
The date and time for opening tenders set out above may change at the discretion of Dublin City Council.
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
Estimated timing for further notices to be published:
4 years
VI.2)
Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)
Additional information
1.Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2.It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3.Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4.Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5.Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6.The contract/ is primarily for use by the Culture, Recreation & Economic Services Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7.Emailed/faxed/late tenders will not be accepted.
8.Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353(0)212439277 (09:00am–17:30pm GMT)
9. Tenders may be submitted in English or in the Irish language.
10. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
11. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
12. All queries regarding this tender must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 6th November 2018 to enable issue of responses to all interested parties.
13. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
2.It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3.Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4.Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5.Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6.The contract/ is primarily for use by the Culture, Recreation & Economic Services Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7.Emailed/faxed/late tenders will not be accepted.
8.Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353(0)212439277 (09:00am–17:30pm GMT)
9. Tenders may be submitted in English or in the Irish language.
10. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
11. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
12. All queries regarding this tender must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 6th November 2018 to enable issue of responses to all interested parties.
13. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Please contact your solicitor.