Date of dispatch of this notice: 12/07/2018
Expire date: 17/08/2018
External Reference: 2018-377147
TED Reference: 2018/S 134-304941
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Civic Offices, Wood Quay
Dublin 8
Dublin
IE
Contact person:
John Maguire
Telephone:
+353 012223424
E-mail:
john.maguire@dublincity.ie
NUTS code:
IE061 -
Dublin
Main address:
www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=132152&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Homelessness Case Management System incorporating an
Reference number:
DRHE CMS Ref: 136836
II.1.2)
Main CPV code
48900000
-
Miscellaneous software package and computer systems
II.1.3)
Type of contract
Supplies
II.1.4)
Short description
Homelessness Case Management System incorporating an
Emergency Accommodation Booking System
Dublin City Council proposes to award a contract for a replacement to the current PASS
including the implementation, configuration and support of a Homelessness Case
Management System incorporating an Emergency Accommodation Booking System, for a
period of 3 years from the awarding date with an option to extend the contract for a period or
periods of up to 12 months with a maximum of two such extensions under the same terms
and conditions, based on annual reviews of operations.
Emergency Accommodation Booking System
Dublin City Council proposes to award a contract for a replacement to the current PASS
including the implementation, configuration and support of a Homelessness Case
Management System incorporating an Emergency Accommodation Booking System, for a
period of 3 years from the awarding date with an option to extend the contract for a period or
periods of up to 12 months with a maximum of two such extensions under the same terms
and conditions, based on annual reviews of operations.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
72212900
-
Miscellaneous software development services and computer systems
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
II.2.4)
Description of the procurement
Homelessness Case Management System
incorporating an Emergency Accommodation Booking
System
Dublin City Council proposes to award a contract for a replacement to the current PASS
including the implementation, configuration and support of a Homelessness Case
Management System incorporating an Emergency Accommodation Booking System, for a
period of 3 years from the awarding date with an option to extend the contract for a period or
periods of up to 12 months with a maximum of two such extensions under the same terms
and conditions, based on annual reviews of operations.
The contract is for the provision of the following services :
Supply and installation of a Case Management System including an Emergency
Accomodation Booking system
Configuration of a Case Management System and Emergency Accommodation
Booking system
Migration of existing data and documents from the current PASS
Data purging and data anonimising in accordance with the EU General Data
Protection Regulation (GDPR).
Implementation of case management and performance reports as defined in the
National Quality Standards Framework 4 for Homeless Services in Ireland.
System administration and end user training in the use of the system
System technical documents and training support documents.
System maintenance, support/issue fixing for an initial period of three years from the
awarding date with an option to extend the contract for a period or periods of up to 12
months with a maximum of two such extensions under the same terms and
conditions, based on annual reviews of operations
Assistance in future system development and upgrade.
incorporating an Emergency Accommodation Booking
System
Dublin City Council proposes to award a contract for a replacement to the current PASS
including the implementation, configuration and support of a Homelessness Case
Management System incorporating an Emergency Accommodation Booking System, for a
period of 3 years from the awarding date with an option to extend the contract for a period or
periods of up to 12 months with a maximum of two such extensions under the same terms
and conditions, based on annual reviews of operations.
The contract is for the provision of the following services :
Supply and installation of a Case Management System including an Emergency
Accomodation Booking system
Configuration of a Case Management System and Emergency Accommodation
Booking system
Migration of existing data and documents from the current PASS
Data purging and data anonimising in accordance with the EU General Data
Protection Regulation (GDPR).
Implementation of case management and performance reports as defined in the
National Quality Standards Framework 4 for Homeless Services in Ireland.
System administration and end user training in the use of the system
System technical documents and training support documents.
System maintenance, support/issue fixing for an initial period of three years from the
awarding date with an option to extend the contract for a period or periods of up to 12
months with a maximum of two such extensions under the same terms and
conditions, based on annual reviews of operations
Assistance in future system development and upgrade.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 500000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
This contract is for 3 years with the option to extend for two further periods of 1 year each
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
17/08/2018
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.7)
Conditions for opening of tenders
Date:
17/08/2018
Local time:
12:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
Additional Information – Dublin City Council
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If
you consider that any of the information supplied by you is either commercially sensitive or
confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In
such cases, the relevant material, will in response to the FOI request; be examined in the light of
the exemptions provided for in the Act.
2. It will be a condition for the award of any contract by Dublin City Council that the successful
Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from
the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that
the certificate will be maintained for the duration of the contract and will be on a 12 month basis.
In the case of a non-resident Tenderer, a statement of suitability from the Revenue
Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order
to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard,
make, source, process, trademark, type or patent, that this is not to be regarded as a de facto
requirement. In all such cases it should be understood that such indications are to be treated
strictly and solely for reference purposes only, to which the words "or equivalent" will always be
appended.
5. Please note also that all information relating to attachments, including clarifications and
changes, will be published on the Irish Government Procurement Opportunities Portal
(www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept
responsibility for information relayed (or not relayed) via third parties.
6. The contract is primarily for use by the Housing Department, but may also be extended for use
by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return
address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement
(GPA).10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four
Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be submitted at www.etenders.gov.ie in question
format. Responses will be circulated to those candidates/tenderers that have registered an
interest in this notice on the Irish Government procurement opportunities portal
www.etenders.gov.ie. The details of the party making the query will not be disclosed when
circulating the response. All queries must be submitted by 12 noon on 9th August 2018 to
enable issue of responses to all interested parties.
12. Please note that where documents are made available in both PDF and Word format, in the
event that there is any discrepancy between the documents, the PDF version will take
precedence.
13. For each criterion marked as Response: Declaration Required, applicants must initially
provide the Appendices referenced under each criterion no later than the date set for return of
the forms, and, where appropriate, confirm in the box provided that it is included with the
completed Questionnaire. Failure to do so could invalidate the submission.
Applicants may also satisfy this requirement by submitting an ESPD completed in accordance
with EU Regulation 2016/7. By completing Part IV (a) of the ESPD titled: Global Indication for
all Selection Criteria, applicants will be taken to declare that they meet the standards set for all
criteria where the response is Declaration Required. Supporting documentation should be
provided promptly upon request from the Contracting Authority.
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If
you consider that any of the information supplied by you is either commercially sensitive or
confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In
such cases, the relevant material, will in response to the FOI request; be examined in the light of
the exemptions provided for in the Act.
2. It will be a condition for the award of any contract by Dublin City Council that the successful
Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from
the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that
the certificate will be maintained for the duration of the contract and will be on a 12 month basis.
In the case of a non-resident Tenderer, a statement of suitability from the Revenue
Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order
to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard,
make, source, process, trademark, type or patent, that this is not to be regarded as a de facto
requirement. In all such cases it should be understood that such indications are to be treated
strictly and solely for reference purposes only, to which the words "or equivalent" will always be
appended.
5. Please note also that all information relating to attachments, including clarifications and
changes, will be published on the Irish Government Procurement Opportunities Portal
(www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept
responsibility for information relayed (or not relayed) via third parties.
6. The contract is primarily for use by the Housing Department, but may also be extended for use
by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return
address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement
(GPA).10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four
Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be submitted at www.etenders.gov.ie in question
format. Responses will be circulated to those candidates/tenderers that have registered an
interest in this notice on the Irish Government procurement opportunities portal
www.etenders.gov.ie. The details of the party making the query will not be disclosed when
circulating the response. All queries must be submitted by 12 noon on 9th August 2018 to
enable issue of responses to all interested parties.
12. Please note that where documents are made available in both PDF and Word format, in the
event that there is any discrepancy between the documents, the PDF version will take
precedence.
13. For each criterion marked as Response: Declaration Required, applicants must initially
provide the Appendices referenced under each criterion no later than the date set for return of
the forms, and, where appropriate, confirm in the box provided that it is included with the
completed Questionnaire. Failure to do so could invalidate the submission.
Applicants may also satisfy this requirement by submitting an ESPD completed in accordance
with EU Regulation 2016/7. By completing Part IV (a) of the ESPD titled: Global Indication for
all Selection Criteria, applicants will be taken to declare that they meet the standards set for all
criteria where the response is Declaration Required. Supporting documentation should be
provided promptly upon request from the Contracting Authority.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.2)
Body responsible for mediation procedures
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Please consult your solititor
VI.4.4)
Service from which information about the review procedure may be obtained
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie