Date of dispatch of this notice: 29/06/2018
Expire date: 02/08/2018
External Reference: 2018-731764
TED Reference: 2018/S 125-285415
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Tourism Ireland Limited
N/A
5th Floor - Bishop's Square, Redmond's Hill
D02 TD99
Dublin
IE
Contact person:
Hannah Hughes
E-mail:
hhughes@tourismireland.com
NUTS code:
IE -
IRELAND
Main address:
http://www.ireland.com
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=131521&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Other activity:
Tourism - Destination Marketing
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Destination Marketing Services / General Sales Agency for Switzerland & Austria
Reference number:
CE/GSA/SW/A/2018
II.1.2)
Main CPV code
75125000
-
Administrative services related to tourism affairs
II.1.3)
Type of contract
Services
II.1.4)
Short description
Tourism Ireland wishes to appoint a Supplier(s) to provide the required services in Austria and Switzerland reporting in to the Central European office in Frankfurt. The required services are split into two [2] Lots:-
Lot 1 – Destination Marketing Services in the Swiss Market
Lot 2 – Destination Marketing Services in the Austrian Market
Applicants may apply for either or both of the Lots.
The contract will be awarded for a period of two [2] years, with the option to extend annually for a further three [3] years, subject to satisfactory annual review. The contract term will commence on 1st October 2018. It will be reviewed after an initial nine month period.
Lot 1 – Destination Marketing Services in the Swiss Market
Lot 2 – Destination Marketing Services in the Austrian Market
Applicants may apply for either or both of the Lots.
The contract will be awarded for a period of two [2] years, with the option to extend annually for a further three [3] years, subject to satisfactory annual review. The contract term will commence on 1st October 2018. It will be reviewed after an initial nine month period.
II.1.5)
Estimated total value
Value excluding VAT: 660000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
Lot 1 - Destination Marketing Services / General Sales Agency for Switzerland
Lot No:
1
II.2.2)
Additional CPV code(s)
79413000
-
Marketing management consultancy services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Switzerland
II.2.4)
Description of the procurement
Tourism Ireland wishes to appoint a Supplier(s) to provide the required services in Austria and Switzerland reporting in to the Central European office in Frankfurt. The required services are split into two [2] Lots:-
Lot 1 – Destination Marketing Services in the Swiss Market
Lot 2 – Destination Marketing Services in the Austrian Market
Applicants may apply for either or both of the Lots.
Lot 1 – Destination Marketing Services in Switzerland
To co-ordinate and execute a comprehensive marketing programme for the island of Ireland in the Swiss market on behalf of Tourism Ireland and to represent Tourism Ireland in Switzerland.
Lot 1 – Destination Marketing Services in the Swiss Market
Lot 2 – Destination Marketing Services in the Austrian Market
Applicants may apply for either or both of the Lots.
Lot 1 – Destination Marketing Services in Switzerland
To co-ordinate and execute a comprehensive marketing programme for the island of Ireland in the Swiss market on behalf of Tourism Ireland and to represent Tourism Ireland in Switzerland.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Demonstrated ability to develop a consumer marketing plan for the island of Ireland together with the trade partners in the market
/
Weighting:
10
Quality criterion
-
Name:
Quality of strategy for applying their contacts in the travel trade to develop a plan to promote the island of Ireland as a holiday destination in the market
/
Weighting:
20
Quality criterion
-
Name:
Quality of strategy for applying their contacts in the media sector to develop a plan to interest suitable media to visit/report on the island of Ireland as a holiday destination in the market
/
Weighting:
20
Cost criterion
-
Name:
Cost
/
Weighting:
50
II.2.6)
Estimated value
Value excluding VAT: 330000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
The contract will be awarded for a period of two [2] years, with the option to extend annually for a further three [3] years, subject to satisfactory annual review. The contract term will commence on 1st October 2018. It will be reviewed after an initial nine month period.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Lot 2 - Destination Marketing / General Sales Agency for Austria
Lot No:
2
II.2.2)
Additional CPV code(s)
79413000
-
Marketing management consultancy services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Austria
II.2.4)
Description of the procurement
Tourism Ireland wishes to appoint a Supplier(s) to provide the required services in Austria and Switzerland reporting in to the Central European office in Frankfurt. The required services are split into two [2] Lots:-
Lot 1 – Destination Marketing Services in the Swiss Market
Lot 2 – Destination Marketing Services in the Austrian Market
Applicants may apply for either or both of the Lots.
Lot 2 – Destination Marketing Services in Austria
To co-ordinate and execute a comprehensive marketing programme for the island of Ireland in the Swiss market on behalf of Tourism Ireland and to represent Tourism Ireland in Austria
Lot 1 – Destination Marketing Services in the Swiss Market
Lot 2 – Destination Marketing Services in the Austrian Market
Applicants may apply for either or both of the Lots.
Lot 2 – Destination Marketing Services in Austria
To co-ordinate and execute a comprehensive marketing programme for the island of Ireland in the Swiss market on behalf of Tourism Ireland and to represent Tourism Ireland in Austria
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Demonstrated ability to develop a consumer marketing plan for the island of Ireland together with the trade partners in the market
/
Weighting:
10
Quality criterion
-
Name:
Quality of strategy for applying their contacts in the travel trade to develop a plan to promote the island of Ireland as a holiday destination in the market
/
Weighting:
20
Quality criterion
-
Name:
Quality of strategy for applying their contacts in the media sector to develop a plan to interest suitable media to visit/report on the island of Ireland as a holiday destination in the market
/
Weighting:
20
Cost criterion
-
Name:
Cost
/
Weighting:
50
II.2.6)
Estimated value
Value excluding VAT: 330000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
The contract will be awarded for a period of two [2] years, with the option to extend annually for a further three [3] years, subject to satisfactory annual review. The contract term will commence on 1st October 2018. It will be reviewed after an initial nine month period.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
PLEASE REFER TO THE TENDER DOCUMENTS AVAILABLE FOR DOWNLOADING
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
02/08/2018
Local time:
15:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.7)
Conditions for opening of tenders
Date:
02/08/2018
Local time:
15:00
Place:
Tourism Ireland Offices - Dublin
Information about authorised persons and opening procedure:
Procurement personnel
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government procurement opportunities portal (www.etenders.gov.ie) only. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties.
2)This is the sole call for request for Tenders for this contract/framework;
3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the Board of Tourism Ireland;
5) It will be a condition of award that the successful tenderer is and remains tax compliant;
6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework or any contract awarded under the framework agreement at any time;
7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;
8) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
9) Applicants must be fully compliant with Tourism Ireland GDPR policy;
10) Tenders must be delivered as per the Instructions;
11) Tourism Ireland will not accept or consider Tenders delivered after this deadline;
12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded;
13) Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of information for North/South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
14) The contract/framework will be subject to Irish law;
15) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
2)This is the sole call for request for Tenders for this contract/framework;
3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the Board of Tourism Ireland;
5) It will be a condition of award that the successful tenderer is and remains tax compliant;
6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework or any contract awarded under the framework agreement at any time;
7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;
8) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
9) Applicants must be fully compliant with Tourism Ireland GDPR policy;
10) Tenders must be delivered as per the Instructions;
11) Tourism Ireland will not accept or consider Tenders delivered after this deadline;
12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded;
13) Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of information for North/South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
14) The contract/framework will be subject to Irish law;
15) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
The Four Courts
Dublin 7
IE