ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 22/06/2018

Expire date: 03/08/2018

External Reference: 2018-304990

TED Reference: 2018/S 120-273624

Contract notice

Cached Version

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Department of Housing, Planning and Local Government
N/A
Custom House .
Dublin
Dublin 1
IE
Contact person: Ian Stuart-Mills
Telephone: +353 01-8882769
E-mail: franchise@housing.gov.ie
Fax: +353 01-8882690
NUTS code:  IE061 -  Dublin
Internet address(es):
Main address: http://www.housing.gov.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1209

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=131181&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=131181&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

Housing and community amenities

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Request for Tenders for Election Count Management System
Reference number:  DHPLG - E-Count - F.13.05.22-5
II.1.2)

Main CPV code

72000000  -  IT services: consulting, software development, Internet and support
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Department are seeking to replace the current Election Count Management System used in Irish elections and referendums. The Election Count Management System is a software program (referred to as 'E-Count') which manages polling data in the run up to, during, and after the polls taken at Presidential, European, Dáil and Local elections and at referendums.
II.1.5)

Estimated total value

Value excluding VAT: 400000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

72200000  -  Software programming and consultancy services
72210000  -  Programming services of packaged software products
72211000  -  Programming services of systems and user software
72212000  -  Programming services of application software
72212900  -  Miscellaneous software development services and computer systems
72230000  -  Custom software development services
72260000  -  Software-related services
72262000  -  Software development services
72263000  -  Software implementation services
72267000  -  Software maintenance and repair services
72500000  -  Computer-related services
72600000  -  Computer support and consultancy services
72700000  -  Computer network services
II.2.3)

Place of performance

NUTS code:  IE061 -  Dublin
NUTS code:  IE06 -  Eastern and Midland
NUTS code:  IE -  IRELAND
Main site or place of performance:  
Custom House, Dublin.
II.2.4)

Description of the procurement

The Department are seeking to replace the current Election Count Management System used in Irish elections and referendums. The Election Count Management System is a software program (referred to as 'E-Count') which manages polling data in the run up to, during, and after the polls taken at Presidential, European, Dáil and Local elections and at referendums. The services are currently provided by the Local Government Management Agency (LGMA) who will not be tendering for the services outlined in Appendix 1. Tenders are invited for the development of a computer software program (described in this tender request as ‘Replacement E-Count’) which • replicates the functionality of the existing program using a modern computer language, • provides some additional functionality, as specified, and • meets the general and system requirements outlined in this request for tenders Proposals for the development of Replacement E-Count are to be based on an indicative timeline that allows for the trial of the service at the Local and European Elections to be held in May/June 2019 in conjunction with the existing E-Count following a period of development and testing in conjunction with staff of the Department and the LGMA prior to that date.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 400000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:  
Initial 3 year contract, 2 renewals of 12 months.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  03/08/2018
Local time:  15:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  03/08/2018
Local time:  15:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
60 months.
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
Four Courts
Dublin
7
IE
Telephone: +353 18886511
Fax: +353 18886125
Internet address: www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Please consult with your own legal advisors.