Date of dispatch of this notice: 12/06/2018
External Reference: 2018-931469
TED Reference: 2018/S 111-253434
Contract award notice
Information
Published
Contract award notice
Cached Version
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Tourism Ireland Limited
N/A
5th Floor - Bishop's Square, Redmond's Hill
Dublin
D02 TD99
IE
Contact person:
Hannah Hughes
E-mail:
hhughes@tourismireland.com
NUTS code:
IE -
IRELAND
Main address:
http://www.ireland.com
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Other activity:
Tourism / Destination Marketing
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Provision of Destination Marketing Services / General Sales Agency for Mainland China & Hong Kong
Reference number:
EM/CHINA/2018
II.1.2)
Main CPV code
75125000
-
Administrative services related to tourism affairs
II.1.3)
Type of contract
Services
II.1.4)
Short description
TENDER COMPETITION CANCELLED. Tourism Ireland wishes to appoint a Destination Marketing / General Sales Agency for mainland China and Hong Kong. The successful agency will liaise with and report to Tourism Ireland’s China Manager based in Shanghai and Tourism Ireland’s Head of Emerging Markets based in London, and be responsible for developing, co-ordinating and executing a comprehensive trade, digital marketing and publicity programme for the island of Ireland in the Chinese market. The annual marketing plans are determined and agreed in conjunction with and approved by Tourism Ireland. A thorough knowledge of the tourism industry of the island of Ireland along with in-market trade, marketing, digital marketing and media expertise is required to successfully undertake these services. It is anticipated that work under the Contract will commence on 1st September 2018. PLEASE REFER TO THE RFT DOCUMENTATION ATTACHED FOR DOWNLOADING
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
79413000
-
Marketing management consultancy services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Mainland China & Hong Kong
II.2.4)
Description of the procurement
Tourism Ireland wishes to appoint a Destination Marketing / General Sales Agency for mainland China and Hong Kong. The successful agency will liaise with and report to Tourism Ireland’s China Manager based in Shanghai and Tourism Ireland’s Head of Emerging Markets based in London, and be responsible for developing, co-ordinating and executing a comprehensive trade, digital marketing and publicity programme for the island of Ireland in the Chinese market. The annual marketing plans are determined and agreed in conjunction with and approved by Tourism Ireland. A thorough knowledge of the tourism industry of the island of Ireland along with in-market trade, marketing, digital marketing and media expertise is required to successfully undertake these services. The Contract Period will be for three [3] years with the option by Tourism Ireland to extend annually for up to a maximum further two [2] years subject to satisfactory budget, annual performance review, and other factors, determined by Tourism Ireland. The contract will be reviewed after an initial six [6] month probationary period. It is anticipated that work under the Contract will commence on 1st September 2018. PLEASE REFER TO THE RFT DOCUMENTATION ATTACHED FOR DOWNLOADING
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Proven working experience in Destination and digital marketing and established relationships with key trade and media for over 2 years.
/
Weighting:
50
Quality criterion
-
Name:
Understanding and knowledge of the island of Ireland
/
Weighting:
25
Quality criterion
-
Name:
Adequate resources to fulfil the requirements of the contract
/
Weighting:
25
Cost criterion
-
Name:
N/a at Stage 1
/
Weighting:
0
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Fluent spoken and written English and Chinese/Mandarin is essential.
Must have an operational base in Beijing, Shanghai, Guangzhou, Chengdu and Hong Kong. There is an option of operating Hong Kong from Guangzhou but there must be a staff member with at least 50% time for HK. This staff member could cover the PRD and HK regions.
Must have an operational base in Beijing, Shanghai, Guangzhou, Chengdu and Hong Kong. There is an option of operating Hong Kong from Guangzhou but there must be a staff member with at least 50% time for HK. This staff member could cover the PRD and HK regions.
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Restricted procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 060-132616
Section V: Award of contract
Contract No: 1
Title: Destination Marketing / General Sales Agency for Mainland China & Hong Kong
V.1)
Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)Section VI: Complementary information
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties.
2) This is the 1st stage in a 2-stage Restricted Tender process. This is the sole call for requests to participate for this contract.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the Board of Tourism Ireland.
5) It will be a condition of award that the successful tenderer is and remains tax compliant.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework or any contract awarded under the framework agreement at any time.
7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
9) At Section II.2.9 we have indicated that 5 applicants will be invited to tender, please note that the contracting authority reserves the right to invite at least 5 subject to that number qualifying.
10) Requests to Participate must be delivered as per the Instructions.
11) Tourism Ireland will not accept or consider Requests to Participate delivered after this deadline.
12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded.
13) Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North/South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website.
14) To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in Tourism Ireland’s ICT and GDPR guidelines shall apply to such processing.
15) The contract will be subject to Irish law.
16) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
2) This is the 1st stage in a 2-stage Restricted Tender process. This is the sole call for requests to participate for this contract.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the Board of Tourism Ireland.
5) It will be a condition of award that the successful tenderer is and remains tax compliant.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework or any contract awarded under the framework agreement at any time.
7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
9) At Section II.2.9 we have indicated that 5 applicants will be invited to tender, please note that the contracting authority reserves the right to invite at least 5 subject to that number qualifying.
10) Requests to Participate must be delivered as per the Instructions.
11) Tourism Ireland will not accept or consider Requests to Participate delivered after this deadline.
12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded.
13) Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North/South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website.
14) To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in Tourism Ireland’s ICT and GDPR guidelines shall apply to such processing.
15) The contract will be subject to Irish law.
16) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Dublin
IE