Date of dispatch of this notice: 02/05/2018
External Reference: 2018-887306
TED Reference: 2018/S 086-193732
Contract award notice
Information
Published
Contract award notice
Cached Version
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Executive Manager ICT, Dublin City Council, IS Department, Block 1, Floor 9, Civic Offices, Wood Quay
Dublin 8
Dublin
IE
Contact person:
John Maguire
Telephone:
+353 2223424
E-mail:
john.maguire@dublincity.ie
NUTS code:
IE061 -
Dublin
Main address:
www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
INVITATION TO TENDER FOR SINGLE PARTY FRAMEWORK AGREEMENT FOR THE SUPPLY AND SUPPORT OF A LEISURE CENTRE MANAGEMENT SYSTEM
Reference number:
etenders ref no 120031
II.1.2)
Main CPV code
72268000
-
Software supply services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Dublin City Council proposes to establish a single Party Framework Agreement for 4 years, for the supply, delivery, database migration, installation, staff training and commissioning of an integrated leisure management software solution for Dublin City Council. The initial contract for the 17 sites will include 3 years support with an option to extend annually for a further 2 years at the discretion of Dublin City Council.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement
Value excluding VAT:
165229.00
EUR
II.2)
Description
II.2.2)
Additional CPV code(s)
48000000
-
Software package and information systems
48600000
-
Database and operating software package
48610000
-
Database systems
48611000
-
Database software package
48612000
-
Database-management system
48700000
-
Software package utilities
48900000
-
Miscellaneous software package and computer systems
72253100
-
Helpdesk services
72253200
-
Systems support services
72261000
-
Software support services
72262000
-
Software development services
72263000
-
Software implementation services
72265000
-
Software configuration services
72266000
-
Software consultancy services
72267100
-
Maintenance of information technology software
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
NUTS code:
IE -
IRELAND
Main site or place of performance:
Civic Offices, Wood Quay, Dublin 8
II.2.4)
Description of the procurement
Dublin City Council proposes to establish a single
Party Framework Agreement for 4 years, for the
supply, delivery, database migration, installation,
staff training and commissioning of an integrated
leisure management software solution for Dublin City
Council. The initial contract will be for 17 sites and will
include 3 years support with an option to extend
annually for a further 2 years at the discretion of
Dublin City Council. The solution will replace the current system at 17 sites initially with a possible view to extend to further sites to a maximum of 33 sites during the lifetime of the framework agreement.
Party Framework Agreement for 4 years, for the
supply, delivery, database migration, installation,
staff training and commissioning of an integrated
leisure management software solution for Dublin City
Council. The initial contract will be for 17 sites and will
include 3 years support with an option to extend
annually for a further 2 years at the discretion of
Dublin City Council. The solution will replace the current system at 17 sites initially with a possible view to extend to further sites to a maximum of 33 sites during the lifetime of the framework agreement.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Functionality and fitness for purpose
/
Weighting:
40
Quality criterion
-
Name:
User Interface
/
Weighting:
10
Quality criterion
-
Name:
System Security
/
Weighting:
10
Quality criterion
-
Name:
Proposed Methodology
/
Weighting:
5
Quality criterion
-
Name:
Support Strucure
/
Weighting:
5
Cost criterion
-
Name:
Ultimate Cost
/
Weighting:
30
II.2.11)
Information about options
Options:
yes
Description of options:
3 years support with an option to extend annually for a further 2 years
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
The deadline date for receipt of Tenders is Friday 18
August @ 12 noon (Irish time). All queries regarding
this tender must be in question format and submitted
by email to john.maguire@dublincity.ie before 11
August @ 12 noon.
August @ 12 noon (Irish time). All queries regarding
this tender must be in question format and submitted
by email to john.maguire@dublincity.ie before 11
August @ 12 noon.
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 124-252486
Section V: Award of contract
Contract No: 1
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
16/01/2018
V.2.2)
Information about tenders
Number of tenders received:
4
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Gladstone Software
Gladstone house, Hithercroft road,
Wallington, Oxfordshire
QX109BT
UK
NUTS code:
IE061 -
Dublin
The contractor is an SME : no
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
165229.00
EUR
Section VI: Complementary information
VI.3)
Additional information
Additional Information – Dublin City Council
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The contract/framework agreement is primarily for use by the Culture, Recreation and Economic Services Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to john.maguire@dublincity.ie for the attention of John Maguire. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 11th 08 2017 to enable issue of responses to all interested parties.
12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
13. For each criterion marked as Response: Declaration Required, applicants must initially provide the Appendices referenced under each criterion no later than the date set for return of the forms, and, where appropriate, confirm in the box provided that it is included with the completed Questionnaire. Failure to do so could invalidate the submission.
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The contract/framework agreement is primarily for use by the Culture, Recreation and Economic Services Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to john.maguire@dublincity.ie for the attention of John Maguire. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 11th 08 2017 to enable issue of responses to all interested parties.
12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
13. For each criterion marked as Response: Declaration Required, applicants must initially provide the Appendices referenced under each criterion no later than the date set for return of the forms, and, where appropriate, confirm in the box provided that it is included with the completed Questionnaire. Failure to do so could invalidate the submission.
VI.4)
Procedures for review
VI.4.1)
Review body
High Court, Chief Registrar
The Four Courts, Inns Quay,
Dublin
7
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Consult your solicitor