Date of dispatch of this notice: 16/04/2018
Expire date: 15/05/2018
External Reference: 2018-964080
TED Reference: 2018/S 075-167016
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Environmental Protection Agency
N/A
Headquarters
Johnstown Castle Estate
PO Box 3000
IE
Contact person:
Geraldine Ruane
Telephone:
+353 0539160633
E-mail:
g.ruane@epa.ie
NUTS code:
IE0 -
IRELAND
Main address:
www.epa.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/334
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=127713&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=127713&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Environment
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
The provision of Fleet Management, Contract Hireage and Spot Hireage Services
II.1.2)
Main CPV code
50111100
-
Vehicle-fleet management services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The EPA proposes to engage in a competitive process for the provision of Services
Lot 1: The provision of Fleet Management Services, and
Lot 2: The provision of Vehicle Contract Hireage Services and Vehicle Spot Hireage Services
Lot 1: The provision of Fleet Management Services, and
Lot 2: The provision of Vehicle Contract Hireage Services and Vehicle Spot Hireage Services
II.1.5)
Estimated total value
Value excluding VAT: 350000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
The provision of Fleet Management
Lot No:
1
II.2.2)
Additional CPV code(s)
34100000
-
Motor vehicles
34113000
-
4-wheel-drive vehicles
34144900
-
Electric vehicles
50111000
-
Fleet management, repair and maintenance services
50111110
-
Vehicle-fleet-support services
II.2.3)
Place of performance
NUTS code:
IE0 -
IRELAND
NUTS code:
IE -
IRELAND
II.2.4)
Description of the procurement
The overall scope of the framework will be to provide a fully integrated and comprehensive Fleet Management Service, to include responsibility for roadworthiness of vehicles, supplier management, driver compliance with regulations, inspection of vehicles, management of accident cases, vehicle maintenance (both scheduled and reactionary), Health and Safety compliance, to the EPA for a period of up to four (4) years duration.
Requirements will include management of existing and replacement EPA Fleet vehicles.
The EPA currently has 30 vehicles that are mainly used by Environmental Monitoring and Assessment (OEA), Hydrometrics (OEA), Air Labs (ORM) and OEE/Licensing. Appendix 2 provides a breakdown of the current fleet
Requirements will include management of existing and replacement EPA Fleet vehicles.
The EPA currently has 30 vehicles that are mainly used by Environmental Monitoring and Assessment (OEA), Hydrometrics (OEA), Air Labs (ORM) and OEE/Licensing. Appendix 2 provides a breakdown of the current fleet
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 25000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
Initial One (1) Year period, with an option to extend for a further three (3) one-year periods, for a maximum duration of four (4) years
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
5
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
Initial One (1) Year period, with an option to extend for a further three (3) one-year periods, for a maximum duration of four (4) years
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
The provision of Vehicle Contract Hireage Services and Vehicle Spot Hireage Services
Lot No:
2
II.2.2)
Additional CPV code(s)
34100000
-
Motor vehicles
34113000
-
4-wheel-drive vehicles
34144900
-
Electric vehicles
50111000
-
Fleet management, repair and maintenance services
50111110
-
Vehicle-fleet-support services
II.2.3)
Place of performance
NUTS code:
IE0 -
IRELAND
II.2.4)
Description of the procurement
The overall scope of the framework will be to provide a comprehensive Vehicle Contract Hireage and Vehicle Spot Hireage Service, on both a planned and reactive basis, to the EPA for a period of up to four (4) years duration.
Requirements will include management of existing vehicles owned by the EPA, leasing of replacement vehicles based on the current EPA fleet profile and desire to move towards low or zero emission vehicles, and short term hire to ensure that the EPA work programme can be delivered with an efficient use of resources.
The EPA currently has 30 vehicles that are mainly used by Environmental Monitoring and Assessment (OEA), Hydrometrics (OEA), Air Labs (ORM) and OEE/Licensing. Appendix 2 provides a breakdown of the current fleet.
Requirements will include management of existing vehicles owned by the EPA, leasing of replacement vehicles based on the current EPA fleet profile and desire to move towards low or zero emission vehicles, and short term hire to ensure that the EPA work programme can be delivered with an efficient use of resources.
The EPA currently has 30 vehicles that are mainly used by Environmental Monitoring and Assessment (OEA), Hydrometrics (OEA), Air Labs (ORM) and OEE/Licensing. Appendix 2 provides a breakdown of the current fleet.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 350000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
Initial One (1) Year period, with an option to extend for a further three (3) one-year periods, for a maximum duration of four (4) years
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
5
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
Initial One (1) Year period, with an option to extend for a further three (3) one-year periods, for a maximum duration of four (4) years
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Restricted procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
15/05/2018
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)
Procedures for review
VI.4.1)
Review body
HIgh Court
Inns Quay
Dublin 7
IE