Date of dispatch of this notice: 16/03/2018
Expire date: 18/04/2018
External Reference: 2018-819555
TED Reference: 2018/S 054-120349
Contract notice - utilities
Information
Published
Contract notice - utilities
Cached Version
Contract notice – utilities
Services
Directive 2014/25/EU
Section I: Contracting entity
I.1)
Name and addresses
ESB ESOP Trustee Limited
N/A
2 Gateway
Dublin 3
East Wall Road
IE
Contact person:
Clare Rogers
Telephone:
+353 17027705
E-mail:
clare.rogers@esb.ie
NUTS code:
IE061 -
Dublin
Main address:
http://www.esb.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/377
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=126365&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=126365&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.6)
Main activity
Electricity
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Administration Sevices to ESB ESOP
Reference number:
SSCON3580
II.1.2)
Main CPV code
66150000
-
Financial markets administration services
II.1.3)
Type of contract
Services
II.1.4)
Short description
ESB ESOP wishes to appoint:
Lot 1. A service provider to maintain and administer the ESOP database/share register
Lot 2. An independent market administrator to manage and operate the annual internal market in ESOP shares in accordance with the detailed rules prescribed in the Trust documentation and the provisions of the Taxes Act.
Lot 1. A service provider to maintain and administer the ESOP database/share register
Lot 2. An independent market administrator to manage and operate the annual internal market in ESOP shares in accordance with the detailed rules prescribed in the Trust documentation and the provisions of the Taxes Act.
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
Administer the ESOP database/share register
Lot No:
1
II.2.2)
Additional CPV code(s)
66151000
-
Financial market operational services
66152000
-
Financial market regulatory services
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
II.2.4)
Description of the procurement
The scope of the work entails the administration and maintenance of the ESOP share register. This work includes, but is not limited to, the accurate and timely maintenance of and updates to the register; co-ordination and management of participant communications including on-line access and e-communications; and administration and operation of share transactions and dividend payments.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
5
Objective criteria for choosing the limited number of candidates:
Applicants will be assessed on the quality of their responses to the criteria and rules outlined and at least the top scoring 5 companies will be invited to tender, subject to that number qualifying.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
ESB ESOP Trustee Ltd reserves the right to extend the framework by two years and again by a further two years. (potential total extension is four years)
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Tenders are invited only from those Companies with an existing and proven capability of providing the required services.
II.2)
Description
II.2.1)
Title
Manage and Operate the Annual Internal Market in ESOP Shares
Lot No:
2
II.2.2)
Additional CPV code(s)
66151000
-
Financial market operational services
66152000
-
Financial market regulatory services
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
II.2.4)
Description of the procurement
An annual internal – or grey – market has been established for the trading of ESB ESOP shares. Participants are able to, and in certain circumstances must, sell their ESB ESOP shares and, subject to qualifying criteria, may buy additional shares on the internal market. The market is administered by a Market Administrator appointed by the ESB ESOP Trustee. The work of the Market Administrator includes, but is not limited to, the operation of the annual internal market in accordance with the provisions of the Internal Market Rules and the issue and management of all market related communications with participants.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
5
Objective criteria for choosing the limited number of candidates:
Applicants will be assessed on the quality of their responses to the criteria and rules outlined and at least the top scoring 5 companies will be invited to tender, subject to that number qualifying.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
ESB ESOP Trustee Ltd reserves the right to extend the framework by two years and again by a further two years. (potential total extension is four years)
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Tenders are invited only from those Companies with an existing and proven capability of providing the required services.
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
List and brief description of selection criteria:
Applicants must provide a Statement of Going Concern from, where applicable, a Company Director, Principal, Partner, Parent Company, Ultimate Holding Company or, in the case of a Consortium, each Applicant Member.
Minimum level(s) of standards possibly required:
PASS/FAIL REQUIREMENT Applicants who fail to provide a Statement of Going Concern will be eliminated from any further consideration for this procurement competition.
III.1.3)
Technical and professional ability
List and brief description of selection criteria:
Tenders are invited only from those Companies with an existing and proven capability of providing the required services. Applicants will be required to demonstrate their competence and experience for the required services by providing references for 3 projects in the last 5 years that are relevant to ESB ESOP requirements.
Minimum level(s) of standards possibly required:
PASS/FAIL REQUIREMENT Applicants who fail to provide the required references will be eliminated from any further consideration for this procurement competition.
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Negotiated procedure with prior call for competition
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
18/04/2018
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for this service.
3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant.
6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement, the contracting entity reserves the right to invite the next highest scoring tenderer to deliver the contract as appropriate to the circumstances pertaining to the framework.
7) At its absolute discretion, the contracting entity may elect to terminate this procurement process, the contract awarded at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
10) At Section II.2.9 we have indicated that 5 will be invited to tender, please note that the contracting entity reserves the right to invite at least 5 subject to that number qualifying.
2) This is the sole call for competition for this service.
3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant.
6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement, the contracting entity reserves the right to invite the next highest scoring tenderer to deliver the contract as appropriate to the circumstances pertaining to the framework.
7) At its absolute discretion, the contracting entity may elect to terminate this procurement process, the contract awarded at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
10) At Section II.2.9 we have indicated that 5 will be invited to tender, please note that the contracting entity reserves the right to invite at least 5 subject to that number qualifying.
VI.4)
Procedures for review
VI.4.1)
Review body
Chief Registrar
Four Courts, Inns Quay
Dublin 7
IE
Telephone:
+353 18886000
Internet address:
http://www.courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Consult a legal advisor