Date of dispatch of this notice: 28/02/2018
Expire date: 03/04/2018
External Reference: 2018-642724
TED Reference: 2018/S 043-094057
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Tourism Ireland Limited
N/A
5th Floor - Bishop's Square, Redmond's Hill
Dublin
D02 TD99
IE
Contact person:
Hannah Hughes
Telephone:
+353 14763474
E-mail:
hhughes@tourismireland.com
Fax:
+353 014763642
NUTS code:
IE -
IRELAND
Main address:
http://www.ireland.com
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197
I.2)
Joint procurement
The contract is awarded by a central purchasing body
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=125665&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=125665&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the following address:
Tourism Ireland
5th Floor - Bishop's Square, Redmond's Hill
Dublin
D02 TD99
IE
Contact person:
Hannah Hughes Procurement Officer
NUTS code:
IE -
IRELAND
Main address:
http://www.ireland.com
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Other activity:
Tourism - Destination Marketing
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Provision of a 2nd Generation Digital Marketing Asset Management System
Reference number:
DAM/2018/01
II.1.2)
Main CPV code
72212520
-
Multimedia software development services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Tourism Ireland, together with Fáilte Ireland and Tourism Northern Ireland, is procuring the services of a suitably qualified and experienced digital marketing asset management vendor and/or partners to provide and deploy a large scale enterprise 2nd Generation DAM technology system. Digital asset management has been in place and in practice at Tourism Ireland, Fáilte Ireland, and Tourism Northern Ireland for 5+ years, and this project seeks to evolve DAM into the next generation. In addition to offering core functions of a DAM including ingestion and transformation of many different asset types, sophisticated search functionality, intuitive user experience, and multi-channel distribution, we seek a DAM that also includes the ability to service the requirements set out in the supporting documentation. PLEASE REFER TO THE DOCUMENTATION AVAILABLE FOR DOWNLOADING
II.1.5)
Estimated total value
Value excluding VAT: 1050000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
48500000
-
Communication and multimedia software package
72212500
-
Communication and multimedia software development services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Island of Ireland
II.2.4)
Description of the procurement
Tourism Ireland, Tourism Northern Ireland and Failte Ireland are seeking a suitably qualified and experienced digital marketing asset management vendor and/or partner to provide and deploy a large scale enterprise 2nd Generation DAM technology system.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 1050000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
84
This contract is subject to renewal:
yes
Description of renewals:
The contract shall be for a period of four [4] years, subject to satisfactory performance, budget and other factors, with the option to extend for a further period not exceeding 36 months; up to a maximum term of seven [7] years, again subject to satisfactory performance, budget and other factors.
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
5
Objective criteria for choosing the limited number of candidates:
PLEASE REFER TO THE DOCUMENTATION AVAILABLE FOR DOWNLOADING
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Applicants should provide the required documentation as detailed in the PQQ which is available for downloadingfrom the Irish Government procurement portal www.etenders.gov.ie Please note that the maximum limit forincoming emails is 10 MB.
Please refer to the documents attached for downloading.
Please refer to the documents attached for downloading.
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents and PQQ which are available for downloading from the Irish Government procurement portal www.etenders.gov.ie
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
List and brief description of selection criteria:
Candidates must demonstrate that they have at their disposal effective and efficient technical resources to facilitate a 2nd Generation Digital Asset Management solution to deliver all aspects of the project.
Operational Presence: Candidates must confirm that they have an on-the-ground operational presence within the European Union: to enable turnaround of information requests.
As stated in the procurement documents and PQQ which are available for downloading from the Irish Government procurement portal www.etenders.gov.ie
Operational Presence: Candidates must confirm that they have an on-the-ground operational presence within the European Union: to enable turnaround of information requests.
As stated in the procurement documents and PQQ which are available for downloading from the Irish Government procurement portal www.etenders.gov.ie
III.2)
Conditions related to the contract
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Competitive procedure with negotiation
IV.1.4)
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
03/04/2018
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
The supporting procurement documents and PQQ in relation to this Contract Notice are available for downloading free of charge from the Irish Government procurement portal www.etenders.gov.ie
This Call for Requests to Participate is the first stage in a staged Competitive Process With Negotiation.
In the first instance, interested parties are required to complete and submit the Qualification Questionnaire to commence the first stage of the process. Candidates will be assessed on the basis of the rules, criteria and weightings set out in Appendix A of that document, which are aimed at establishing the technical and professional abilities of candidates as well as their financial standing. The purpose of this document is to obtain sufficient information to enable Tourism Ireland to evaluate the suitability of candidates who will be invited to negotiate with Tourism Ireland.
Shortlisted candidates will then be invited to participate in negotiation and submit an initial Tender. The submission of initial tenders will signal the commencement of negotiation.
Upon conclusion of negotiations, remaining candidates will be invited to submit a final tender. Final tenders will be evaluated against the award criteria as detailed in the ITT documentation. The award criteria will include both economic [50 %] and also qualitative [50 %] criteria.
Tourism Northern Ireland and Failte Ireland will opt to avail of the Services procured as a result of this competition.
Requests to Participate, in the form of a completed PQQ plus completed ESPD and supporting documents must be submitted in by the deadline stated as per the Instructions. Applicants should provide the required documentation as detailed in the PQQ which is available for downloading from the Irish Government procurement portal www.etenders.gov.ie Please note that the maximum limit for incoming emails is 10 MB.
Late submissions cannot be accepted. Please note that it is the responsibility of each individual applicant to ensure that its submission is delivered to Tourism Ireland by the stated deadline. Responsibility for proof of delivery to the correct email location before the Tender Deadline rests with the Tenderer. Please note that proof of receipt by the deadline will be determined by the time detailed on the receipt email only and not by the time sent by the applicant.
Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not afinal contract is awarded.
An Applicant may utilise the experience and capabilities of its parent company in meeting the pre-qualification requirements. In such case the Applicant must supply a written statement, signed by an authorised representative of the parent company, indicating the parent company's agreement in principal to offer a parent company guarantee.
The Contracting Authority reserves the right to partner/merge members of a consortium with member(s) of another consortium to deliver the services.
Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland.
Award of this contract will be subject to selected candidates, if resident in Ireland, obtaining a Tax Clearance Certificate or equivalent as required by the Irish Revenue Commissioners.
The contract will be subject to Irish law.
Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.This notice does not represent a commitment to enter into any contract(s).
For an overview of Tourism Ireland, please refer to our corporate website: https://www.tourismireland.com/
This Call for Requests to Participate is the first stage in a staged Competitive Process With Negotiation.
In the first instance, interested parties are required to complete and submit the Qualification Questionnaire to commence the first stage of the process. Candidates will be assessed on the basis of the rules, criteria and weightings set out in Appendix A of that document, which are aimed at establishing the technical and professional abilities of candidates as well as their financial standing. The purpose of this document is to obtain sufficient information to enable Tourism Ireland to evaluate the suitability of candidates who will be invited to negotiate with Tourism Ireland.
Shortlisted candidates will then be invited to participate in negotiation and submit an initial Tender. The submission of initial tenders will signal the commencement of negotiation.
Upon conclusion of negotiations, remaining candidates will be invited to submit a final tender. Final tenders will be evaluated against the award criteria as detailed in the ITT documentation. The award criteria will include both economic [50 %] and also qualitative [50 %] criteria.
Tourism Northern Ireland and Failte Ireland will opt to avail of the Services procured as a result of this competition.
Requests to Participate, in the form of a completed PQQ plus completed ESPD and supporting documents must be submitted in by the deadline stated as per the Instructions. Applicants should provide the required documentation as detailed in the PQQ which is available for downloading from the Irish Government procurement portal www.etenders.gov.ie Please note that the maximum limit for incoming emails is 10 MB.
Late submissions cannot be accepted. Please note that it is the responsibility of each individual applicant to ensure that its submission is delivered to Tourism Ireland by the stated deadline. Responsibility for proof of delivery to the correct email location before the Tender Deadline rests with the Tenderer. Please note that proof of receipt by the deadline will be determined by the time detailed on the receipt email only and not by the time sent by the applicant.
Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not afinal contract is awarded.
An Applicant may utilise the experience and capabilities of its parent company in meeting the pre-qualification requirements. In such case the Applicant must supply a written statement, signed by an authorised representative of the parent company, indicating the parent company's agreement in principal to offer a parent company guarantee.
The Contracting Authority reserves the right to partner/merge members of a consortium with member(s) of another consortium to deliver the services.
Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland.
Award of this contract will be subject to selected candidates, if resident in Ireland, obtaining a Tax Clearance Certificate or equivalent as required by the Irish Revenue Commissioners.
The contract will be subject to Irish law.
Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.This notice does not represent a commitment to enter into any contract(s).
For an overview of Tourism Ireland, please refer to our corporate website: https://www.tourismireland.com/
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Dublin
D7
IE