Date of dispatch of this notice: 25/01/2018
Expire date: 27/02/2018
External Reference: 2018-780225
TED Reference: 2018/S 019-039401
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Civic Offices, Wood Quay
Dublin 8
Dublin
IE
Contact person:
Nuala Byrne
Telephone:
+353 12222737
E-mail:
nuala.byrne@dublincity.ie
NUTS code:
IE061 -
Dublin
Main address:
www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=124212&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=124212&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Provision of Managed Services together with Application and Development Services for DCC’s Open Source Web Environment
Reference number:
eTenders RFT ID: 129305
II.1.2)
Main CPV code
72212220
-
Internet and intranet software development services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Respondents to this tender will be required to provide Drupal (and other Open Source technologies) Services and Support. The successful tenderer will work with the IS Department in Dublin City Council(DCC).
They will also work with the application business owners, and with User Interface/ Web Design consultants. Future development of the website(s) will be designed by these consultants. DCC will require a range of services.
For further information, please refer to a detailed description of these services - available to download from www.etenders.gov.ie, RFT ID: 129305.
They will also work with the application business owners, and with User Interface/ Web Design consultants. Future development of the website(s) will be designed by these consultants. DCC will require a range of services.
For further information, please refer to a detailed description of these services - available to download from www.etenders.gov.ie, RFT ID: 129305.
II.1.5)
Estimated total value
Value excluding VAT: 800000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
72210000
-
Programming services of packaged software products
72212222
-
Web server software development services
72212224
-
Web page editing software development services
72212610
-
Database software development services
72212783
-
Content management software development services
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
Main site or place of performance:
Dublin
II.2.4)
Description of the procurement
Respondents to this tender will be required to provide Drupal (and other Open Source technologies) Services and Support. The successful tenderer will engage directly with the Information Systems (IS) Department in Dublin City Council.
They will also work with the business owners of the application, and with User Interface/ Web Design consultants. Any future development of the website(s) will be designed by these consultants.
Dublin City Council will require a range of services including, but not limited to:
a) Full Server Support for existing LAMP Stack in a VMWare Environment.
b) Application Support on a fixed price basis for Drupal including customisations carried out for DCC. Application Support will include maintenance and patching of the core Drupal product. It will also include support for the customised components of the Drupal install. The www.dublindocklands.ie website re-used some of the customisation work that was carried out for www.dublincity.ie.
c) Application Support for other Open Source applications including WordPress and Moodle/Totara. This support will include ensuring that the core product is maintained and kept up to date.
The customised component of the WordPress application is maintained by a third party. There is a requirement to provide access to the WordPress install for this third party to facilitate work and upgrades to the customised component of the WordPress application.
The customised component of the Moodle application is in scope for this RFT.
d) Project work and change requests as required. We anticipate carrying out further developments on our existing codebase under this Framework.
e) Future Proofing – We would like advice for each application to ensure that the application install we are using is future proofed. This will include upgrades to future versions of Drupal/WordPress/Moodle)Totara), new functionality and optimisation of security and accessibility.
For further information, please refer to documentation, available to download from www.etenders.gov.ie, RFT ID: 129305.
They will also work with the business owners of the application, and with User Interface/ Web Design consultants. Any future development of the website(s) will be designed by these consultants.
Dublin City Council will require a range of services including, but not limited to:
a) Full Server Support for existing LAMP Stack in a VMWare Environment.
b) Application Support on a fixed price basis for Drupal including customisations carried out for DCC. Application Support will include maintenance and patching of the core Drupal product. It will also include support for the customised components of the Drupal install. The www.dublindocklands.ie website re-used some of the customisation work that was carried out for www.dublincity.ie.
c) Application Support for other Open Source applications including WordPress and Moodle/Totara. This support will include ensuring that the core product is maintained and kept up to date.
The customised component of the WordPress application is maintained by a third party. There is a requirement to provide access to the WordPress install for this third party to facilitate work and upgrades to the customised component of the WordPress application.
The customised component of the Moodle application is in scope for this RFT.
d) Project work and change requests as required. We anticipate carrying out further developments on our existing codebase under this Framework.
e) Future Proofing – We would like advice for each application to ensure that the application install we are using is future proofed. This will include upgrades to future versions of Drupal/WordPress/Moodle)Totara), new functionality and optimisation of security and accessibility.
For further information, please refer to documentation, available to download from www.etenders.gov.ie, RFT ID: 129305.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 800000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
The framework agreement will initially be for two years with the possibility of extending it by a further two years (to a maximum of four years in total) subject to satisfactory performance, business needs and budgetary constraints.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
For further information, please refer to documentation, available to download from www.etenders.gov.ie, RFT ID: 129305.
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
For further information, please refer to documentation, available to download from www.etenders.gov.ie, RFT ID: 129305.
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
2/27/2018
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
2/27/2018
Local time:
12:00
Information about authorised persons and opening procedure:
Dublin City Council may change the time and place for opening tenders at DCC 's sole discretion.
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by the Information Systems Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender requirements or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 129305) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie . The details of the person making a query will not be disclosed when circulating the response. All queries must be submitted before 12 noon on the 16th February 2018 to enable issue of responses to all interested parties
12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by the Information Systems Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender requirements or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 129305) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie . The details of the person making a query will not be disclosed when circulating the response. All queries must be submitted before 12 noon on the 16th February 2018 to enable issue of responses to all interested parties
12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Please contact your solicitor.