ETENDERS

Contract notice - utilities

Information

Published

Date of dispatch of this notice: 06/11/2017

Expire date: 06/12/2017

External Reference: 2017-725013

TED Reference: 2017/S 214-445611

Contract notice - utilities

Cached Version

Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Iarnrod Eireann-Irish Rail
N/A
Procurement, CIE Works,
Dublin 8
Inchicore
IE
Contact person: Fergal Riggs
Telephone: +353 017033718
E-mail: fergal.riggs@irishrail.ie
Fax: +353 014537349
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: www.irishrail.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=121003&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
to the abovementioned address
I.6)

Main activity

Railway services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provision of Revenue Equipment Maintenance Services to Irish Rail
Reference number:  6791
II.1.2)

Main CPV code

50317000  -  Maintenance and repair of ticket-validation machinery
II.1.3)

Type of contract

Services
II.1.4)

Short description

Iarnród Éireann uses a third party to provide Revenue Equipment Maintenance Services. The contract principally involves the provision of preventative maintenance and response to breakdowns. The current contract expires in May 2018.
The scope of this contract covers the routine maintenance and ad-hoc repairs for damaged or vandalized equipment for the following:
• Ticket Vending Machines x 340.
• Ticket Vending Machines Outdoor Enclosures x 140.
• Exit Validation Gates x 350.
• Local Device Controllers for Exit Validation Gates x 60.
• Pole Validators x 130.
• Mag Lock Gates x 35.
• Rotary Gates x 15.
• TVM Shelters
• Booking Office Machines x 160*.
• Portable Ticket Devices x 62*.
*Note: Due to impending changes to our current style of Booking Office Machines (BOM’s) in line with our Customer First Program, the model and quantity of the new booking office machines and portable devices may vary during the term of this contract.
See PQQ for further details.
II.1.5)

Estimated total value

Value excluding VAT: 10000000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

30123100  -  Ticket-validation machines
30144200  -  Ticket-issuing machines
34980000  -  Transport tickets
50316000  -  Maintenance and repair of ticket-issuing machinery
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Nationwide
II.2.4)

Description of the procurement

Iarnród Éireann uses a third party to provide Revenue Equipment Maintenance Services. The contract principally involves the provision of preventative maintenance and response to breakdowns. The current contract expires in May 2018.
The scope of this contract covers the routine maintenance and ad-hoc repairs for damaged or vandalized equipment for the following:
• Ticket Vending Machines x 340.
• Ticket Vending Machines Outdoor Enclosures x 140.
• Exit Validation Gates x 350.
• Local Device Controllers for Exit Validation Gates x 60.
• Pole Validators x 130.
• Mag Lock Gates x 35.
• Rotary Gates x 15.
• TVM Shelters
• Booking Office Machines x 160*.
• Portable Ticket Devices x 62*.
*Note: Due to impending changes to our current style of Booking Office Machines (BOM’s) in line with our Customer First Program, the model and quantity of the new booking office machines and portable devices may vary during the term of this contract.
The general scope of work includes regular, defined preventative maintenance regimes, response to Equipment Failures, holding ticket stocks, replenishment of ticket and smart card stocks on TVM’S, provision and installation of spare parts on all equipment types, Technical Support Helpdesk and Reporting. Output performance indicators, with the intention of delivering reliability and response time standards, these will be further described in Invitation to Tender documentation.
It is our intention to award an initial 3 year contract with the option to extend for an additional period of up to two years at the sole discretion of Irish Rail. See PQQ for further information.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 10000000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:  
Renewal will either be in 36 months if extension option is not utilized or 48 or 60 months depending on the extension option if utilized.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged minimum number: 8
Objective criteria for choosing the limited number of candidates:
See PQQ
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
Option to extend for an additional period of up to 2 years
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

See PQQ

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.4)

Objective rules and criteria for participation

List and brief description of rules and criteria: see PQQ
III.1.6)

Deposits and guarantees required

see PQQ
III.1.7)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

see PQQ
III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

see PQQ
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Will be available at ITT stage

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition
IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  12/6/2017
Local time:  12:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/15/2017
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  6/1/2018

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
36, 48 or 60 months depending upone which extension option (if any) is utilised
VI.3)

Additional information

See PQQ
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
Dublin
IE