ETENDERS

Contract notice - utilities

Information

Published

Date of dispatch of this notice: 02/11/2017

Expire date: 04/12/2017

External Reference: 2017-149890

TED Reference: 2017/S 212-441126

Contract notice - utilities

Cached Version

Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Iarnrod Eireann-Irish Rail
N/A
Procurement, CIE Works,
Dublin 8
Inchicore
IE
Contact person: Jennifer Coules
Telephone: +353 017033714
E-mail: jennifer.coules@irishrail.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: www.irishrail.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=120887&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
to the abovementioned address
I.6)

Main activity

Railway services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

PROVISION OF CONTRACT CLEANING AND RELATED PRODUCTS AND SERVICES
Reference number:  6955
II.1.2)

Main CPV code

90910000  -  Cleaning services
II.1.3)

Type of contract

Services
II.1.4)

Short description

This is a call to competition by IE and the CIE Holding Company for the procurement of contract cleaning services and related cleaning consumables, janitorial products and washroom services. IE also reserve the right to include the provision of workwear garments and delivery of a managed cleaning service for these garments at a later date. It is envisaged the varying commencement dates will apply to different services within the scope of this tender, all services will terminate at the same time.
An indicative list of the services and products required under this tender process is contained in the attached pre-qualification questionnaire.
You are encouraged to read carefully the attached Pre-Qualification Questionnaire as further detail is provided in that document.
You must register with www.etenders.gov.ie to be able to express an interest in this competition and to download the pre-qualification questionnaire.
II.1.5)

Estimated total value

Value excluding VAT: 15000000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

39224300  -  Brooms and brushes and other articles for household cleaning
39525800  -  Cleaning cloths
39800000  -  Cleaning and polishing products
39830000  -  Cleaning products
90900000  -  Cleaning and sanitation services
90911200  -  Building-cleaning services
90911300  -  Window-cleaning services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Dublin
II.2.4)

Description of the procurement

This is a call to competition by IE and the CIE Holding Company for the procurement of contract cleaning services and related cleaning consumables, janitorial products and washroom services. IE also reserve the right to include the provision of workwear garments and delivery of a managed cleaning service for these garments at a later date. It is envisaged the varying commencement dates will apply to different services within the scope of this tender, all services will terminate at the same time.
The list below is indicative of the services and products required but may not be exhaustive;
• Contract cleaning services nationwide for rail passenger carriages and office buildings / depots
• Cleaning products and chemicals,
• Janitorial products such as toilet rolls, paper towels / rolls, bin bags / refuse sacks, mops brushes and plungers, cloths / rags, surface wipes, anti weils hand wipes,
• Handsoap and handcream,
• Washroom services i.e. removal, cleaning and replacement of roller towels, removal, cleaning and replacement of mats, removal, cleaning and replacement of sanitary / nappy bins, supply and refill of wall mounted air fresheners.
• The supply and provision of a cleaning service relating to Workwear Garments.
You are encouraged to read carefully the attached Pre-Qualification Questionnaire as further detail is provided in that document.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 15000000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:  
3 year contract with an option to extend for a further 2 years on a 1 + 1 basis
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:
See PQQ
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: yes
Description of options:
3 year contract with an option to extend for a further 2 years on a 1 + 1 basis
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

See PQQ attached

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.4)

Objective rules and criteria for participation

List and brief description of rules and criteria: See PQQ attached
III.1.6)

Deposits and guarantees required

Will be advised at invitation to tender stage
III.1.7)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

Will be advised at invitation to tender stage
III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

See PQQ attached
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Will be advised at invitation to tender stage

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition
IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  12/4/2017
Local time:  12:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/15/2017
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  7/2/2018

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
60 months
VI.2)

Information about electronic workflows

Electronic payment will be used
VI.3)

Additional information

See PQQ attached
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Dublin
IE