ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 13/10/2017

Expire date: 29/11/2017

External Reference: 2017-023399

TED Reference: 2017/S 200-411562

Contract notice

Cached Version

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Clare County Council
N/A
Áras Contae an Chláir
Ennis
New Road
IE
Contact person: Marie Cooney
Telephone: +353 656846512
E-mail: mcooney@clarecoco.ie
NUTS code:  IE051 -  Mid-West
Internet address(es):
Main address: http://www.clarecoco.ie/
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/379

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=120065&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Request for Tenders for Completion of a Condition Survey of Clare County Council's Housing Stock
Reference number:  CCC17 (39)
II.1.2)

Main CPV code

71315300  -  Building surveying services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Clare County Council is requesting Tenders for the provision of Building & Quantity Surveying Consultancy Service for Completion of a Condition Survey of Clare County Council's Housing Stock, Schedule of Works and Associated Cost Plan and Capital Expenditure Proposal for a Multi-Annual Planned Maintenance Programme.
In order to plan for this maintenance the Housing Authority requires the undertaking of a comprehensive condition survey of each property. The full survey is to be completed within 6 months of appointment. All units must be surveyed.
II.1.5)

Estimated total value

Value excluding VAT: 209000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

70333000  -  Housing services
71250000  -  Architectural, engineering and surveying services
71251000  -  Architectural and building-surveying services
71324000  -  Quantity surveying services
71355000  -  Surveying services
II.2.3)

Place of performance

NUTS code:  IE051 -  Mid-West
Main site or place of performance:  
Co. Clare
II.2.4)

Description of the procurement

In summary, the Services comprise: Request for Tenders for the provision of Building & Quantity Surveying Consultancy Service for Completion of a Condition Survey of Clare County Council’s Housing Stock, Schedule of Works and Associated Cost Plan and Capital Expenditure Proposal for a Multi-Annual Planned Maintenance Programme.
Clare County Council is a Housing Authority under the Housing Acts, 1966-2014.
As a Housing Authority the Council provides Housing Services under the provisions of the Housing Legislation. As part of this function the Council have constructed or acquired a substantial housing stock of 2,468 units including traveller accommodation units ranging in age of construction from 1930 to 2012. This represents a significant investment and the Council is anxious to ensure that this housing stock is appropriately maintained to optimise the use and to protect the investment already made.
A summary of the quantity of social housing stock owned and maintained by Clare County Council, by Housing Maintenance Area, is shown in the table below and a map shown the distribution of housing stock across the county is shown in Appendix 1D.
Housing Maintenance Area Social Housing (No. of Owned Units)
Ennis & Environs 838
Shannon & Environs 478
East Clare 344
West Clare 479
North Clare 329
Total 2,468
 Condition Survey of Clare County Council Housing Stock
In order to plan for the Multi-Annual Planned Maintenance Programme the Housing Authority requires the undertaking of a comprehensive condition survey of each unit of housing stock.
This survey shall be capable of being completed on a portable ICT (Information and Communications Technologies) device, in a tabular format, compatible with input on and transfer to Microsoft Excel, and the information shall be transferred to Clare County Council on a regular, scheduled basis, for uploading onto the Council’s ICT system. The contract must be completed within 6 (six) months of contract signing. On that basis it would be expected that the suc
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 209000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 6
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Please consult the associated tender documentation, which contains full instructions
regarding the submission of tenders in respect of this competition.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Please consult the associated tender documentation, which contains full instructions
regarding the submission of tenders in respect of this competition.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Please consult the associated tender documentation, which contains full instructions
regarding the submission of tenders in respect of this competition.
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  2017-11-23
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 10  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  2017-11-23
Local time:  12:00
Place:  
Clare County Council, Áras Contae an Chláir, New Road, Ennis, Co. Clare
Information about authorised persons and opening procedure:  
Authorised Official & Elected Member

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

Please consult the associated tender documentation, which contains full instructions
regarding the submission of tenders in respect of this competition.
VI.4)

Procedures for review

VI.4.1)

Review body

High Courts of Ireland
Four Courts
Inns Quay
Dublin 1
IE
Telephone: +353 18886000
E-mail: HighCourtCentralOffice@courts.ie
Internet address: http://www.courts.ie/offices.nsf/bae2125da4ef043080256e45004d04f3/ba8c6b40ef20abc080256e45005861bb

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Please consult the associated tender documentation, which contains full instructions
regarding the submission of tenders in respect of this competition.