Date of dispatch of this notice: 28/08/2017
External Reference: 2017-736838
TED Reference: 2017/S 165-340181
Contract award notice
Information
Published
Contract award notice
Cached Version
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Civic Offices, Wood Quay
Dublin 8
Dublin
IE
Contact person:
Paul Fusco
Telephone:
+353 16744825
E-mail:
paul.fusco@dublincity.ie
NUTS code:
IE061 -
Dublin
Main address:
http://www.dublincity.ie/
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
INVITATION TO TENDER FOR SOFTWARE AND HARDWARE MAINTENANCE OF RFID SELF-SERVICE KIOSKS AND RFID SECURITY SYSTEMS IN DUBLIN CITY PUBLIC LIBRARIES
Reference number:
118942
II.1.2)
Main CPV code
72267000
-
Software maintenance and repair services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The rollout of self-service in Dublin City Public Libraries began in 2010, going live in Pembroke, Raheny and Rathmines libraries. The service was expanded to the Central Library, Ballyfermot and Drumcondra in 2012. The remaining 14 branches went live in 2014. All 21 branches are now equipped with RFID self-service kiosks, with 8 of the branches also equipped with RFID security systems. Through this tender process Dublin City Public Libraries will award a contract for the maintenance of both the hardware and software elements of the RFID self-service kiosks and RFID security systems for a period of 5 years. Initially, the contract will cover Pembroke, Raheny and Rathmines libraries. The contract will be expanded to cover the maintenance of the equipment in all other branches as the extended warranties on that equipment expires. Further details on expiry dates are included in the specification of requirements.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement
Value excluding VAT:
206588.00
EUR
II.2)
Description
II.2.2)
Additional CPV code(s)
30238000
-
Library automation equipment
48921000
-
Automation system
50324100
-
System maintenance services
72267100
-
Maintenance of information technology software
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
II.2.4)
Description of the procurement
Dublin City Public Libraries is a section of Dublin City Council’s Culture, Recreation & Economic Services Dept. The city’s public library network extends over 21 branches city-wide, serving a population of just over half a million people. The physical infrastructure of branch buildings ranges from purpose built facilities dating from the late nineteenth and early 20th centuries, to rented spaces in shopping centres, to newly designed branch library facilities. The rollout of self-service began in 2010, going live in Pembroke, Raheny and Rathmines libraries. The service was expanded to the Central Library, Ballyfermot and Drumcondra in 2012. The remaining 14 branches went live in 2014. All 21 branches are now equipped with RFID self-service kiosks, with 8 of the branches also equipped with RFID security systems. Through this tender process Dublin City Public Libraries will award a contract for the maintenance of both the hardware and software elements of the RFID self-service kiosks and RFID security systems for a period of 5 years. Initially, the contract will cover Pembroke, Raheny and Rathmines libraries. The contract will be expanded to cover the maintenance of the equipment in all other branches as the extended warranties on that equipment expires. Further details on expiry dates are included in the specification of requirements.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Contract management and specific quality control procedures proposed in order to ensure delivery of a quality service
/
Weighting:
60%
Cost criterion
-
Name:
Ultimate Cost
/
Weighting:
40%
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 106-212653
Section V: Award of contract
Contract No: 1
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
2017-08-10
V.2.2)
Information about tenders
Number of tenders received:
1
Number of tenders received from SMEs:
0
Number of tenders received from tenderers from other EU Member States:
1
Number of tenders received from tenderers from non-EU Member States:
0
Number of tenders received by electronic means:
0
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Bibliotheca Ltd
Landmark House, Station Road, Cheadle Hulme
Stockport
SK8 7BS
UK
NUTS code:
UKD35 -
Greater Manchester South East
The contractor is an SME : no
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
206588.00
EUR
Section VI: Complementary information
VI.3)
Additional information
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The contract/framework agreement is primarily for use by the Libraries Section, Culture, Recreation & Economic Services Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to paul.fusco@dublincity.ie for the attention of Paul Fusco. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 30/06/2017 to enable issue of responses to all interested parties.
12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
13. For each criterion marked as Response: Declaration Required, applicants must initially provide the Appendices referenced under each criterion no later than the date set for return of the forms, and, where appropriate, confirm in the box provided that it is included with the completed Questionnaire. Failure to do so could invalidate the submission.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The contract/framework agreement is primarily for use by the Libraries Section, Culture, Recreation & Economic Services Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to paul.fusco@dublincity.ie for the attention of Paul Fusco. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 30/06/2017 to enable issue of responses to all interested parties.
12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
13. For each criterion marked as Response: Declaration Required, applicants must initially provide the Appendices referenced under each criterion no later than the date set for return of the forms, and, where appropriate, confirm in the box provided that it is included with the completed Questionnaire. Failure to do so could invalidate the submission.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court, Chief Register
The Four Courts, Inns Quay
Dublin
7
IE