Date of dispatch of this notice: 25/07/2017
Expire date: 25/08/2017
External Reference: 2017-439452
TED Reference: 2017/S 143-294729
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Environmental Protection Agency
N/A
Headquarters
Johnstown Castle Estate
PO Box 3000
IE
Contact person:
Paul Fitzgerald
E-mail:
p.fitzgerald@epa.ie
NUTS code:
IE024 -
South-East (IRL)
Main address:
https://www.epa.ie/
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/334
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=116183&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
National or federal agency/office
I.5)
Main activity
Environment
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
The provision of Cleaning Services at the Environmental Protection Agency Dublin Campus, Clonskeagh for a maximum duration of four (4) years.
II.1.2)
Main CPV code
90910000
-
Cleaning services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The establishment of a single party framework agreement for the provision of Cleaning Services at the Environmental Protection Agency Dublin Campus, Clonskeagh for a maximum duration of four (4) years.
The framework will include both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events will demand a four (4) hour maximum response time. It is an essential requirement that the framework operator will fully comply with all statutory requirements (including but not limited to Health and Safety) in the delivery of the services required under the framework.
The EPA Dublin Campus is spread over four main office buildings.
The total area is circa 3,000 M2. The buildings contain a mix of cellular offices, open plan office space, laboratories, meeting rooms, store rooms, circulation areas, canteen, fire escapes, toilets and shower rooms.
The framework will include both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events will demand a four (4) hour maximum response time. It is an essential requirement that the framework operator will fully comply with all statutory requirements (including but not limited to Health and Safety) in the delivery of the services required under the framework.
The EPA Dublin Campus is spread over four main office buildings.
The total area is circa 3,000 M2. The buildings contain a mix of cellular offices, open plan office space, laboratories, meeting rooms, store rooms, circulation areas, canteen, fire escapes, toilets and shower rooms.
II.1.5)
Estimated total value
Value excluding VAT: 320000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
90911200
-
Building-cleaning services
90919200
-
Office cleaning services
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Clonskeagh, dublin
II.2.4)
Description of the procurement
The establishment of a single party framework agreement for the provision of Cleaning Services at the Environmental Protection Agency Dublin Campus, Clonskeagh for a maximum duration of four (4) years.
The framework will include both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events will demand a four (4) hour maximum response time. It is an essential requirement that the framework operator will fully comply with all statutory requirements (including but not limited to Health and Safety) in the delivery of the services required under the framework.
The EPA Dublin Campus is spread over four main office buildings.
The total area is circa 3,000 M2. The buildings contain a mix of cellular offices, open plan office space, laboratories, meeting rooms, store rooms, circulation areas, canteen, fire escapes, toilets and shower rooms. EPA Dublin Campus buildings accommodate approximately 140 staff and are open to the public from 9am – 5pm Monday to Friday.
The framework will include but will not be limited to the following main categories of service:
Element 1:Cleaning Services (Internal Areas)
Element 2: Window Cleaning Services
Element 3: Canteen Support Services
Element 4: Specialist Cleaning Services
The framework will include both scheduled services and call out cover in the event of urgent unscheduled requirements. Critical events will demand a four (4) hour maximum response time. It is an essential requirement that the framework operator will fully comply with all statutory requirements (including but not limited to Health and Safety) in the delivery of the services required under the framework.
The EPA Dublin Campus is spread over four main office buildings.
The total area is circa 3,000 M2. The buildings contain a mix of cellular offices, open plan office space, laboratories, meeting rooms, store rooms, circulation areas, canteen, fire escapes, toilets and shower rooms. EPA Dublin Campus buildings accommodate approximately 140 staff and are open to the public from 9am – 5pm Monday to Friday.
The framework will include but will not be limited to the following main categories of service:
Element 1:Cleaning Services (Internal Areas)
Element 2: Window Cleaning Services
Element 3: Canteen Support Services
Element 4: Specialist Cleaning Services
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 320000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
5
Objective criteria for choosing the limited number of candidates:
See details in Qualification Questionnaire on www.etenders.gov.ie (Ref ID : 121608)
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
All information relating to tenders is published on
www.etenders.gov.ie only (Ref ID : 121608)
www.etenders.gov.ie only (Ref ID : 121608)
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Restricted procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
25/08/2017
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
eTenders RFT ID: 121608
1. The estimated total value of the any purchases pursuant to the framework agreement is in the region of €260,000 to €320,000 (ex. VAT) over the lifetime of the agreement.
It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.
2. Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.
3. The numbers invited to tender will be the top five (5) subject to that number qualifying.
4. This is the sole call for competition for this service.
5. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by Applicants or tenderers.
6. Contract award will be subject to the approval of the competent authorities.
7. The framework agreement will be for two [2] years with an option to extend for two 1 year periods, subject to a maximum duration of four [4] years and subject to satisfactory performance, business needs and budgetary constraints.
For the avoidance of doubt, the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.
8. It will be a condition of award that Applicants are tax compliant.
9. If for any reason, it is not possible to establish the framework agreement or award the initial contract to the designated successful tenderer emerging from this competitive process; the Contracting Authority reserves the right to establish the framework with the next highest scoring tenderer on the basis of the terms advertised at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
10. At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
11. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
12. Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, Applicants are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
1. The estimated total value of the any purchases pursuant to the framework agreement is in the region of €260,000 to €320,000 (ex. VAT) over the lifetime of the agreement.
It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.
2. Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.
3. The numbers invited to tender will be the top five (5) subject to that number qualifying.
4. This is the sole call for competition for this service.
5. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by Applicants or tenderers.
6. Contract award will be subject to the approval of the competent authorities.
7. The framework agreement will be for two [2] years with an option to extend for two 1 year periods, subject to a maximum duration of four [4] years and subject to satisfactory performance, business needs and budgetary constraints.
For the avoidance of doubt, the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.
8. It will be a condition of award that Applicants are tax compliant.
9. If for any reason, it is not possible to establish the framework agreement or award the initial contract to the designated successful tenderer emerging from this competitive process; the Contracting Authority reserves the right to establish the framework with the next highest scoring tenderer on the basis of the terms advertised at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
10. At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
11. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
12. Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, Applicants are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
VI.5)
Date of dispatch of this notice
25/07/2017