Date of dispatch of this notice: 14/08/2017
Expire date: 18/09/2017
External Reference: 2017-969983
TED Reference: 2017/S 156-323881
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
National Library of Ireland
IE6608491N
Kildare Street
Dublin 2
Dublin
IE
Contact person:
Colette O'Flaherty
E-mail:
coflaherty@nli.ie
NUTS code:
IE021 -
Dublin
Main address:
http://www.nli.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/253
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=115286&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
www.etenders.gov.ie
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
NLI Collection Management Services - Multi-Party Framework Agreement
Reference number:
NLI CMS Framework 2017-2021
II.1.2)
Main CPV code
92510000
-
Library and archive services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The National Library of Ireland proposes to engage in a competitive process in order to establish a multi-operator framework agreement for Collection Management Services. The services are grouped into 5 Lots to enable the National Library of Ireland to select appropriate service providers at the time of a mini-tender. The 5 Lots are: 1. Metadata Creation, QA and Enhancement; 2. Processing; 3. Digitisation; 4. Preservation; 5. Project Management. There is no minimum or maximum number of Lots that tenderers can bid for in the case of Lots 1 to 4 but tenderers cannot bid for Lot 5 (Project Management services) on its own.
II.1.5)
Estimated total value
Value excluding VAT: 2000000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
Metadata Creation, QA and Enhancement
Lot No:
1
II.2.2)
Additional CPV code(s)
79995000
-
Library management services
79995200
-
Cataloguing services
79999100
-
Scanning services
92500000
-
Library, archives, museums and other cultural services
92511000
-
Library services
92512000
-
Archive services
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Dublin 2
II.2.4)
Description of the procurement
Includes the creation of descriptive metadata for all
Library material, including digital material e.g.
websites archived as part of the NLI’s web archiving
programme. The NLI maintains all descriptive
metadata in MARC21 format in its Library
Management System, Virtua. Depending on the
nature of the project covered by the mini-tender,
metadata may be required to be created outside of
Virtua for mapping to MARC2.
Library material, including digital material e.g.
websites archived as part of the NLI’s web archiving
programme. The NLI maintains all descriptive
metadata in MARC21 format in its Library
Management System, Virtua. Depending on the
nature of the project covered by the mini-tender,
metadata may be required to be created outside of
Virtua for mapping to MARC2.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 450000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
yes
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Authority Control: the NLI may request services specifically focused on QA, correction and enhancement of authority data.
Automated/Batch Metadata Processing: for some projects, batch-processing of metadata records may be a requirement.
Automated/Batch Metadata Processing: for some projects, batch-processing of metadata records may be a requirement.
II.2)
Description
II.2.1)
Title
Processing
Lot No:
2
II.2.2)
Additional CPV code(s)
79995000
-
Library management services
79995200
-
Cataloguing services
79999100
-
Scanning services
92500000
-
Library, archives, museums and other cultural services
92511000
-
Library services
92512000
-
Archive services
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Dublin 2
II.2.4)
Description of the procurement
Material acquired by the NLI undergoes a number of
processes on its journey through the Library - from
acquisition through to cataloguing, to shelving or
possibly digitisation. Access to material in the
collection (for readers or for digitisation) is
dependent on processing being completed
successfully. These support activities are crucial to
the provision of full access to the collections.
processes on its journey through the Library - from
acquisition through to cataloguing, to shelving or
possibly digitisation. Access to material in the
collection (for readers or for digitisation) is
dependent on processing being completed
successfully. These support activities are crucial to
the provision of full access to the collections.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 450000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
yes
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
The following list of processing activities is not exhaustive:
- Sorting
- Stamping
- Labelling
- Bar-coding
- Boxing (making enclosures using equipment provided)
- Shelving
- Shelf checking
- Sorting
- Stamping
- Labelling
- Bar-coding
- Boxing (making enclosures using equipment provided)
- Shelving
- Shelf checking
II.2)
Description
II.2.1)
Title
Digitisation
Lot No:
3
II.2.2)
Additional CPV code(s)
79995000
-
Library management services
79995200
-
Cataloguing services
79999100
-
Scanning services
92500000
-
Library, archives, museums and other cultural services
92511000
-
Library services
92512000
-
Archive services
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Dublin 2
II.2.4)
Description of the procurement
The NLI recognises the importance of developing its
digital collections and to maximise access to its
resources, enabling users to work with our
collections in new and innovative ways. The specific
processes, outputs and standards used for
digitisation will be specified and agreed as part of
each mini-tender process. Depending on the
material being digitised and on the nature of the
project covered by the mini-tender, this activity may
take place onsite or offsite.
digital collections and to maximise access to its
resources, enabling users to work with our
collections in new and innovative ways. The specific
processes, outputs and standards used for
digitisation will be specified and agreed as part of
each mini-tender process. Depending on the
material being digitised and on the nature of the
project covered by the mini-tender, this activity may
take place onsite or offsite.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 450000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
yes
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
This activity will include the digitisation of all Library material (e.g. books, photographs, manuscripts, prints) and formats (e.g. paper, photographic negatives, analogue sound and video recordings).
II.2)
Description
II.2.1)
Title
Preservation
Lot No:
4
II.2.2)
Additional CPV code(s)
79995000
-
Library management services
79995200
-
Cataloguing services
79999100
-
Scanning services
92500000
-
Library, archives, museums and other cultural services
92511000
-
Library services
92512000
-
Archive services
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Dublin 2
II.2.4)
Description of the procurement
This activity may include cleaning, boxing, bar-coding, security tagging and labelling.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 450000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
yes
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Project Management
Lot No:
5
II.2.2)
Additional CPV code(s)
79995000
-
Library management services
79995200
-
Cataloguing services
79999100
-
Scanning services
92500000
-
Library, archives, museums and other cultural services
92511000
-
Library services
92512000
-
Archive services
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Dublin 2
II.2.4)
Description of the procurement
In addition to the specific activities described in Lots 1-4, for some mini-tenders the Library may request the provision of dedicated Project Management resources to co-ordinate and manage the activities and to ensure timely delivery of the project deliverables specified in the mini-tender.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 200000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
yes
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
None.
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
3
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
18/09/2017
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 6
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
18/09/2017
Local time:
12:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1.) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included in the mailing list for clarifications and further information. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed or not relayed via third parties.
2.) Please note that in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not a de facto requirement. In all such cases it should be understood that such indications are to treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
2.) Please note that in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not a de facto requirement. In all such cases it should be understood that such indications are to treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Four Courts
Dublin 7
IE
VI.5)
Date of dispatch of this notice
14/08/2017