Date of dispatch of this notice: 29/06/2017
Expire date: 08/08/2017
External Reference: 2017-393082
TED Reference: 2017/S 125-254568
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Horse Racing Ireland (HRI)
N/A
Ballymany
Co Kildare
The Curragh
IE
Contact person:
Fergal Doyle
Telephone:
+353 45455485
E-mail:
fdoyle@hri.ie
NUTS code:
IE -
IRELAND
Main address:
www.hri.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114876&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114876&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Recreation, culture and religion
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Insurance Brokerage Services
Reference number:
HRIJUNE17/2FD
II.1.2)
Main CPV code
66518100
-
Insurance brokerage services
II.1.3)
Type of contract
Services
II.1.4)
Short description
HRI now invites responses from suitably qualified and experienced insurance brokers to work on behalf of the contracting Authority for the provision of insurance brokerage and related services. The role of the selected broker may include but will not be limited to the following:
• The successful broker will act on behalf of the contracting authority to negotiate and secure the best price and appropriate levels of cover from the marketplace.
• In conjunction with the contracting authority, supplier to agree insurance strategies and programmes that provide suitable cover while also ensuring a cost effective solution.
• Provide independent brokerage services for the placing of underwriting services to ensure the Contracting Authority is attaining the best value for money.
Please consult the tender document to view full specification of requirements and types of insurance policies the Contracting Authority has in place.
• The successful broker will act on behalf of the contracting authority to negotiate and secure the best price and appropriate levels of cover from the marketplace.
• In conjunction with the contracting authority, supplier to agree insurance strategies and programmes that provide suitable cover while also ensuring a cost effective solution.
• Provide independent brokerage services for the placing of underwriting services to ensure the Contracting Authority is attaining the best value for money.
Please consult the tender document to view full specification of requirements and types of insurance policies the Contracting Authority has in place.
II.1.5)
Estimated total value
Value excluding VAT: 600000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
66510000
-
Insurance services
66517300
-
Risk management insurance services
66518000
-
Insurance brokerage and agency services
II.2.3)
Place of performance
NUTS code:
IE022 -
Mid-East
II.2.4)
Description of the procurement
HRI now invites responses from suitably qualified and experienced insurance brokers to work on behalf of the contracting Authority for the provision of insurance brokerage and related services. The role of the selected broker may include but will not be limited to the following:
• The successful broker will act on behalf of the contracting authority to negotiate and secure the best price and appropriate levels of cover from the marketplace.
• In conjunction with the contracting authority, supplier to agree insurance strategies and programmes that provide suitable cover while also ensuring a cost effective solution.
• Provide independent brokerage services for the placing of underwriting services to ensure the Contracting Authority is attaining the best value for money.
Please consult the tender document to view full specification of requirements and types of insurance policies the Contracting Authority has in place.
• The successful broker will act on behalf of the contracting authority to negotiate and secure the best price and appropriate levels of cover from the marketplace.
• In conjunction with the contracting authority, supplier to agree insurance strategies and programmes that provide suitable cover while also ensuring a cost effective solution.
• Provide independent brokerage services for the placing of underwriting services to ensure the Contracting Authority is attaining the best value for money.
Please consult the tender document to view full specification of requirements and types of insurance policies the Contracting Authority has in place.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
yes
Description of renewals:
This framework agreement will have a maximum potential duration of four (4) years. In the first instance, it is anticipated that a contract of two (2) years’ duration with an option to extend on an annual basis up to a maximum of four (4) years will be entered into with the successful tenderer emerging form this competitive process
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
03/08/2017
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
03/08/2017
Local time:
12:00
Place:
Horse Racing Irelands Headquarters in Ballymany, The Curragh, Co.Kildare
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
Estimated timing for further notices to be published:
4 years
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Establishment of this framework will be subject to the approval of the competent authorities.
5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition.
6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the
contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded
under the framework agreements at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires
with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Establishment of this framework will be subject to the approval of the competent authorities.
5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition.
6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the
contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded
under the framework agreements at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires
with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Four Courts Inns Quay
Dublin
IE
Telephone:
+353 18886088
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
WWW.COURTS.IE
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
Statutory instrument no. 130 of 2010 (the Irish remedies regulations) provides that review procedures are available in the high court to a person who has or
has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
Statutory instrument no. 130 of 2010 (the Irish remedies regulations) provides that review procedures are available in the high court to a person who has or
has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
VI.5)
Date of dispatch of this notice
29/06/2017