Cached Version

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Maynooth University

N/A

Maynooth

Co. Kildare

Contact person: Gary Grant

Telephone: +353 17087679

E-mail: gary.grant@nuim.ie

NUTS code: IE0 - IRELAND

Internet address(es):

Main address: http://www.maynoothuniversity.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1180

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114836&B=ETENDERS_SIMPLE

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114836&B=ETENDERS_SIMPLE

Tenders or requests to participate must be submitted

to the abovementioned address

I.4)

Type of the contracting authority

Body governed by public law

I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Supply of Gym Equipment to Maynooth University

Reference number: PCO/013F

II.1.2)

Main CPV code

37440000 - Fitness equipments

II.1.3)

Type of contract

Supplies

II.1.4)

Short description

Supply of high quality commercial grade gym fitness equipment to Maynooth University

II.1.5)

Estimated total value

Value excluding VAT: 500000.00 EUR

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)

Description

II.2.1)

Title

Indoor Training Bikes

Lot No: 1

II.2.2)

Additional CPV code(s)

37420000 - Gymnasium equipment

37442000 - Weight and resistance training equipment

37442400 - Weight benches or racks

37442500 - Fitness weights

51121000 - Installation services of fitness equipment

II.2.3)

Place of performance

NUTS code: IE022 - Mid-East

Main site or place of performance:

Maynooth, Co. Kildare

II.2.4)

Description of the procurement

Supply of high quality commercial grade indoor training bikes to Maynooth University.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Option to extend by a further twelve (12) months, subject to a maximum of two (2) such extensions.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Please refer to tender documentation available from .www.etenders.gov.ie only

II.2)

Description

II.2.1)

Title

Treadmills

Lot No: 2

II.2.2)

Additional CPV code(s)

37420000 - Gymnasium equipment

37442000 - Weight and resistance training equipment

37442400 - Weight benches or racks

37442500 - Fitness weights

51121000 - Installation services of fitness equipment

II.2.3)

Place of performance

NUTS code: IE022 - Mid-East

Main site or place of performance:

Maynooth, Co. Kildare

II.2.4)

Description of the procurement

Supply of high quality commercial grade treadmills to Maynooth University.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Option to extend by a further twelve (12) months, subject to a maximum of two (2) such extensions.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Please refer to tender documentation available from .www.etenders.gov.ie only

II.2)

Description

II.2.1)

Title

Cross Trainers

Lot No: 3

II.2.2)

Additional CPV code(s)

37420000 - Gymnasium equipment

37442000 - Weight and resistance training equipment

37442400 - Weight benches or racks

37442500 - Fitness weights

51121000 - Installation services of fitness equipment

II.2.3)

Place of performance

NUTS code: IE022 - Mid-East

Main site or place of performance:

Maynooth, Co. Kildare

II.2.4)

Description of the procurement

Supply of high quality commercial grade cross trainers to Maynooth University.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Option to extend by a further twelve (12) months, subject to a maximum of two (2) such extensions.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Please refer to tender documentation available from .www.etenders.gov.ie only

II.2)

Description

II.2.1)

Title

Weight Lifting Equipment

Lot No: 4

II.2.2)

Additional CPV code(s)

37420000 - Gymnasium equipment

37442000 - Weight and resistance training equipment

37442400 - Weight benches or racks

37442500 - Fitness weights

51121000 - Installation services of fitness equipment

II.2.3)

Place of performance

NUTS code: IE022 - Mid-East

Main site or place of performance:

Maynooth, Co. Kildare

II.2.4)

Description of the procurement

Supply of high-quality commercial grade weight lifting equipment.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Option to extend by a further twelve (12) months, subject to a maximum of two (2) such extensions.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Please refer to tender documentation available from .www.etenders.gov.ie only

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

Accelerated procedure

Justification:

Potential first contract for supply of equipment will be required to be activated by early in August in order to allow lead-in time for delivery.

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 8

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 14/07/2017

Local time: 12:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English, Irish

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12 (from the date stated for receipt of tender)

IV.2.7)

Conditions for opening of tenders

Date: 14/07/2017

Local time: 12:00

Place:

Via the eTenders Tender Box facility.

Information about authorised persons and opening procedure:

Authorised personnel only.

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.3)

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that tenderers are tax compliant.
6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement the appointed service provider fails to meet their obligations, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement and deliver the contract as appropriate to the circumstances pertaining to the framework.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender responses with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tender responses in order to avoid the risk of elimination from the competition.
9) Please note that tenders must be submitted electronically via the www.etenders.gov.ie postbox facility. If tenderers are unsure how to use this please contact the eTenders Helpdesk for assistance. Their number is 021 243 92 77.

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court

Four Courts, Inns Quay

Dublin 7

E-mail: E-mail: highcourtcentraloffice@courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will not conclude this Framework Agreement (and the reviewable public contract) to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the high court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed by or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
Please consult with your own legal advisers.

VI.5)

Date of dispatch of this notice

28/06/2017