Date of dispatch of this notice: 23/06/2017
Expire date: 24/07/2017
External Reference: 2017-550449
TED Reference: 2017/S 120-242958
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Media Relations Office, Block 3, Floor 3, Civic Offices, Wood Quay, Dublin 8
Dublin 8
Dublin
IE
Contact person:
Noel Hayes
Telephone:
+353 2222808
E-mail:
info@dublincity.ie
NUTS code:
IE021 -
Dublin
Main address:
http://www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114632&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Expression of Interest for the Provision of Public Relations Support
II.1.2)
Main CPV code
79416000
-
Public relations services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Dublin City Council is seeking Expressions of Interest from suitably qualified candidates with a view to awarding a Single Supplier Framework Agreement for 2 years, with the option of renewal for a further 2 years for the Provision of Public Relations Support, pending a satisfactory review at that stage of the Public Relation services provided. (Please see documentation available at www.etenders.gov.ie RFT ID 120122)
II.1.5)
Estimated total value
Value excluding VAT: 600000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
79416100
-
Public relations management services
79416200
-
Public relations consultancy services
79430000
-
Crisis management services
79952000
-
Event services
80510000
-
Specialist training services
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
II.2.4)
Description of the procurement
Dublin City Council is seeking Expressions of Interest from suitably qualified candidates with a view to awarding a Single Supplier Framework Agreement for 2 years, with the option of renewal for a further 2 years for the Provision of Public Relations Support, pending a satisfactory review at that stage of the Public Relation services provided.
The contract/ Framework Agreement is to cover;
- Corporate PR Strategy
- Brand PR
- Media Training
- Effective Crisis Planning & Management
- Issues management
- Community and Stakeholder PR
PR for projects/events related to;
- Environment
- Sports
- Culture
- Arts & Literature
- Tourism
- Co-Sponsorships
- Projects of Civic Importance
The appointed agency and its senior people will have reporting responsibility and interface with the Media Relations Office. The core functions of the agency will be as follows;
• Inputs and advice on Corporate PR strategy
• Issues management as they arise
• Crisis Planning & management as necessary
• Media training (when and if required)
• Digital PR Media & Communications
All the above services will be on a ‘draw down’ basis. There will be occasions when the Media Relations office will not require the back-up services of its agency. Just as likely there will be occasions when the Media Relations Office will lean on the agency for advice/counsel and occasionally for ‘on the ground’ support for Sponsorships, Events and Activities.
(Please see documentation available at www.etenders.gov.ie RFT ID 120122)
The contract/ Framework Agreement is to cover;
- Corporate PR Strategy
- Brand PR
- Media Training
- Effective Crisis Planning & Management
- Issues management
- Community and Stakeholder PR
PR for projects/events related to;
- Environment
- Sports
- Culture
- Arts & Literature
- Tourism
- Co-Sponsorships
- Projects of Civic Importance
The appointed agency and its senior people will have reporting responsibility and interface with the Media Relations Office. The core functions of the agency will be as follows;
• Inputs and advice on Corporate PR strategy
• Issues management as they arise
• Crisis Planning & management as necessary
• Media training (when and if required)
• Digital PR Media & Communications
All the above services will be on a ‘draw down’ basis. There will be occasions when the Media Relations office will not require the back-up services of its agency. Just as likely there will be occasions when the Media Relations Office will lean on the agency for advice/counsel and occasionally for ‘on the ground’ support for Sponsorships, Events and Activities.
(Please see documentation available at www.etenders.gov.ie RFT ID 120122)
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 600000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
24
This contract is subject to renewal:
yes
Description of renewals:
Dublin City Council is seeking Expressions of Interest from suitably qualified candidates with a view to awarding a Single Supplier Framework Agreement for 2 years, with the option of renewal for a further 2 years for the Provision of Public Relations Support, pending a satisfactory review at that stage of the Public Relation services provided.
II.2.9)
Information about the limits on the number of candidates to be invited
Maximum number:
5
Objective criteria for choosing the limited number of candidates:
(Please see documentation available at www.etenders.gov.ie RFT ID 120122)
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
(Please see documentation available at www.etenders.gov.ie RFT ID 120122)
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
(Please see documentation available at www.etenders.gov.ie RFT ID 120122)
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Restricted procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
24/07/2017
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 6
(from the date stated for receipt of tender)
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
Additional Information – Dublin City Council
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The contract/framework agreement is primarily for use by the Media Relations Office, Chief Executive’s Department, but may also be extended for use by other departments of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to info@dublincity.ie for the attention of Noel Hayes. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 14th July, 2017 to enable issue of responses to all interested parties.
12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The contract/framework agreement is primarily for use by the Media Relations Office, Chief Executive’s Department, but may also be extended for use by other departments of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to info@dublincity.ie for the attention of Noel Hayes. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 14th July, 2017 to enable issue of responses to all interested parties.
12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Chief Registrar, Four Courts, Inns Quay, Dublin 7
Dublin
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Please contact your solicitor.
VI.5)
Date of dispatch of this notice
23/06/2017