ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 18/05/2017

Expire date: 19/06/2017

External Reference: 2017-444096

TED Reference: 2017/S 097-191840

Contract notice

Cached Version

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Arts Council
N/A
70 Merrion Square
Dublin
D02 NY52
IE
Contact person: Aidan Burke
Telephone: +353 16180200
E-mail: aidan.burke@artscouncil.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: http://www.artscouncil.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1241

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=112715&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=112715&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Recreation, culture and religion

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provision of File Management and Archiving Services
Reference number:  AC/2017/07
II.1.2)

Main CPV code

79996100  -  Records management
II.1.3)

Type of contract

Services
II.1.4)

Short description

This is a contract for the provision of onsite file management and archiving services as outlined in the attached Request for Tender (RFT) document.
II.1.5)

Estimated total value

Value excluding VAT: 500000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

79995100  -  Archiving services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Dublin - Ireland
II.2.4)

Description of the procurement

This is a contract for the provision of onsite file management and archiving services as outlined in the attached Request for Tender (RFT) document.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 500000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
Initial contract period of 48 months with two further renewal options of 12 months each.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Please refer to attached Request for Tender (RFT) document for further information.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Please refer to attached Request for Tender (RFT) document for further information.
III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
Please refer to attached Request for Tender (RFT) document for further information.
III.1.3)

Technical and professional ability

List and brief description of selection criteria:  
Please refer to attached Request for Tender (RFT) document for further information.
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Please refer to attached Request for Tender (RFT) document for further information.
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  19/06/2017
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  19/12/2017
IV.2.7)

Conditions for opening of tenders

Date:  19/06/2017
Local time:  14:00
Place:  
Arts Council, 70 Merrion Square, Dublin D02 NY52, Ireland.
Information about authorised persons and opening procedure:  
Nominated Officers of the Arts Council.

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

Please refer to attached Request for Tender (RFT) document for further information.
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
Four Courts, East Wing, Inns Quay
Dublin
7
IE
E-mail: highcourtscentraloffice@courts.ie
Internet address: www.courts.ie

VI.5)

Date of dispatch of this notice

18/05/2017