Date of dispatch of this notice: 17/11/2018
External Reference: 2018-270312
TED Reference: 2018/S 224-513183
Contract award notice
Information
Published
Contract award notice
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Residential Tenancies Board
N/A
PO Box 12323
Dublin
Dublin 2
IE
Contact person:
Michelle Cosgrove
Telephone:
+353 016437200
E-mail:
Michelle.Cosgrove@rtb.ie
Internet address(es):
Main address:
https://www.rtb.ie/
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1279
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Housing and community amenities
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
The Residential Tenancies Board (RTB) invites expressions of interest from parties capable of meeting their needs to replace its existing Tenancies Management System (TMS).
Reference number:
TMS2
II.1.2)
Main CPV code
72000000
-
IT services: consulting, software development, Internet and support
II.1.3)
Type of contract
Services
II.1.4)
Short description
The existing core system, Tenancies Management System (TMS), was introduced in 2010 and is based on Microsoft CRM4 (2008) vintage. It is old, dated and has performance issues. It has been slated for replacement with the objective of this procurement to replace and enhance current functionality with a new integrated system and to provide support for this system and any future required developments during the lifetime of contracts arising from any framework agreement established as a result of this procurement process.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement
Value excluding VAT:
3855000.00
EUR
II.2)
Description
II.2.2)
Additional CPV code(s)
48000000
-
Software package and information systems
II.2.3)
Place of performance
Main site or place of performance:
Dublin 1
II.2.4)
Description of the procurement
The existing core system, Tenancies Management System (TMS), was introduced in 2010 and is based on Microsoft CRM4 (2008) vintage. It is old, dated and has performance issues. It has been slated for replacement with the objective of this procurement to replace and enhance current functionality with a new integrated system and to provide support for this system and any future required developments during the lifetime of contracts arising from any framework agreement established as a result of this procurement process.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Fitness for Purpose of Solution Proposed
/
Weighting:
2000
Quality criterion
-
Name:
Fitness for Purpose of Support Services Proposed
/
Weighting:
2000
Quality criterion
-
Name:
Fitness for Purpose of Project Implementation, Migration Delivery and Training Services Proposed
/
Weighting:
2000
Quality criterion
-
Name:
Reliability and Continuity of Business
/
Weighting:
1000
Price
-
Weighting:
3000
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Competitive dialogue
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 090-177153
Section V: Award of contract
Contract No: 1
Title: The Residential Tenancies Board invites expressions of interest from parties capable of meeting it's needs to replace its Tenancies Management System (TMS).
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
29/03/2018
V.2.2)
Information about tenders
Number of tenders received:
3
Number of tenders received by electronic means:
3
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Open Sky Data Systems
380089
Unit8, Osprey Business Centre
Naas
Devoy Quarter, Kilda
IE
Telephone:
+353 045855675
E-mail:
mcronin@openskydata.com
Internet address:
http://www.openskydata.com
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
38550000.00
EUR
Section VI: Complementary information
VI.3)
Additional information
eTenders RFT ID: 117618
1) The estimated total value of the any purchases pursuant to the framework agreement is in
the region of €5,000,000 to €10,000,000 (ex. VAT) over the lifetime of the agreement. It is
emphasised, however, that this figure is provided strictly for indicative purposes only as
there is no guaranteed expenditure under the framework agreement. Note: that the period
of any contracts awarded under the framework agreement may extend beyond the date of
expiry of the agreement.
2) Interested parties must register their interest on the eTenders web site
(www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All
information relating to attachments, including clarifications and changes, will be published
on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only.
Registration is free of charge. RTB will not accept responsibility for information relayed (or
not relayed) via third parties.
3) The numbers invited to dialogue will be five (5) subject to that number qualifying.
4) This is the sole call for competition for this service.
5) RTB will not be responsible for any costs, charges or expenses incurred by candidates or
tenderers.
6) Contract award will be subject to the approval of the competent authorities.
7) It will be a condition of award that candidates are tax compliant.
8) If for any reason, it is not possible to establish the framework agreement or award the initial
contract to the designated successful tenderer emerging from this competitive process; RTB
reserves the right to establish the framework with the next highest scoring tenderer on the
basis of the terms advertised at any time during the tender validity period. This shall be
without prejudice to the right of RTB to cancel this competitive process and/or initiate a new
contract award procedure at its sole discretion.
9) At its absolute discretion, RTB may elect to terminate this procurement process, the
framework agreement or any contract awarded under the framework agreement at any
time.
10) Please note in relation to all documents, that where reference is made to a particular
standard, make, source, process, trademark, type or patent, that this is not to be regarded
as a de facto requirement. In all such cases it should be understood that such indications are
to be treated strictly and solely for reference purposes only, to which the words "or
equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, RTB is not obliged to engage in a
clarification process in respect of questionnaires with missing or incomplete information.
Therefore, Applicants are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
1) The estimated total value of the any purchases pursuant to the framework agreement is in
the region of €5,000,000 to €10,000,000 (ex. VAT) over the lifetime of the agreement. It is
emphasised, however, that this figure is provided strictly for indicative purposes only as
there is no guaranteed expenditure under the framework agreement. Note: that the period
of any contracts awarded under the framework agreement may extend beyond the date of
expiry of the agreement.
2) Interested parties must register their interest on the eTenders web site
(www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All
information relating to attachments, including clarifications and changes, will be published
on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only.
Registration is free of charge. RTB will not accept responsibility for information relayed (or
not relayed) via third parties.
3) The numbers invited to dialogue will be five (5) subject to that number qualifying.
4) This is the sole call for competition for this service.
5) RTB will not be responsible for any costs, charges or expenses incurred by candidates or
tenderers.
6) Contract award will be subject to the approval of the competent authorities.
7) It will be a condition of award that candidates are tax compliant.
8) If for any reason, it is not possible to establish the framework agreement or award the initial
contract to the designated successful tenderer emerging from this competitive process; RTB
reserves the right to establish the framework with the next highest scoring tenderer on the
basis of the terms advertised at any time during the tender validity period. This shall be
without prejudice to the right of RTB to cancel this competitive process and/or initiate a new
contract award procedure at its sole discretion.
9) At its absolute discretion, RTB may elect to terminate this procurement process, the
framework agreement or any contract awarded under the framework agreement at any
time.
10) Please note in relation to all documents, that where reference is made to a particular
standard, make, source, process, trademark, type or patent, that this is not to be regarded
as a de facto requirement. In all such cases it should be understood that such indications are
to be treated strictly and solely for reference purposes only, to which the words "or
equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, RTB is not obliged to engage in a
clarification process in respect of questionnaires with missing or incomplete information.
Therefore, Applicants are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Dublin 7
Dublin 7
IE