Date of dispatch of this notice: 08/05/2017
Expire date: 08/06/2017
External Reference: 2017-241086
TED Reference: 2017/S 090-177153
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Residential Tenancies Board
N/A
PO Box 12323
Dublin
Dublin 2
IE
Contact person:
Michelle Cosgrove
Telephone:
+353 016437200
E-mail:
Michelle.Cosgrove@rtb.ie
NUTS code:
IE -
IRELAND
Main address:
https://www.rtb.ie/
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1279
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=112024&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=112024&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Housing and community amenities
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
The Residential Tenancies Board (RTB) invites expressions of interest from parties capable of meeting their needs to replace its existing Tenancies Management System (TMS).
Reference number:
TMS2
II.1.2)
Main CPV code
72000000
-
IT services: consulting, software development, Internet and support
II.1.3)
Type of contract
Services
II.1.4)
Short description
The existing core system, Tenancies Management System (TMS), was introduced in 2010 and is based on Microsoft CRM4 (2008) vintage. It is old, dated and has performance issues. It has been slated for replacement with the objective of this procurement to replace and enhance current functionality with a new integrated system and to provide support for this system and any future required developments during the lifetime of contracts arising from any framework agreement established as a result of this procurement process.
II.1.5)
Estimated total value
Value excluding VAT: 10000000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
48000000
-
Software package and information systems
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Dublin 1
II.2.4)
Description of the procurement
The existing core system, Tenancies Management System (TMS), was introduced in 2010 and is based on Microsoft CRM4 (2008) vintage. It is old, dated and has performance issues. It has been slated for replacement with the objective of this procurement to replace and enhance current functionality with a new integrated system and to provide support for this system and any future required developments during the lifetime of contracts arising from any framework agreement established as a result of this procurement process.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 10000000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
120
This contract is subject to renewal:
yes
Description of renewals:
The Framework will be established for a period of 10 years. The initial contract will be awarded for a period of 4 years with the option to extend for 2 additional periods of 3 years each, i.e. a maximum duration of 10 years in total. Additional contracts will be awarded subject to satisfactory performance, business needs and budgetary constraints.
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged minimum number:
5
Objective criteria for choosing the limited number of candidates:
It is anticipated that only the top 5 scoring firms will be invited to the first round of dialogues. RTB reserves the right to employ the successive reduction option by applying some of the objective criteria to reduce the number of participants to be invited to subsequent rounds of dialogue and/or tender stages.
II.2.10)
Information about variants
Variants will be accepted:
yes
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
Please refer to the Qualification Questionnaire available to download from www.etenders.gov.ie
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Competitive dialogue
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
08/06/2017
Local time:
14:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
eTenders RFT ID: 117618
1) The estimated total value of the any purchases pursuant to the framework agreement is in
the region of €5,000,000 to €10,000,000 (ex. VAT) over the lifetime of the agreement. It is
emphasised, however, that this figure is provided strictly for indicative purposes only as
there is no guaranteed expenditure under the framework agreement. Note: that the period
of any contracts awarded under the framework agreement may extend beyond the date of
expiry of the agreement.
2) Interested parties must register their interest on the eTenders web site
(www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All
information relating to attachments, including clarifications and changes, will be published
on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only.
Registration is free of charge. RTB will not accept responsibility for information relayed (or
not relayed) via third parties.
3) The numbers invited to dialogue will be five (5) subject to that number qualifying.
4) This is the sole call for competition for this service.
5) RTB will not be responsible for any costs, charges or expenses incurred by candidates or
tenderers.
6) Contract award will be subject to the approval of the competent authorities.
7) It will be a condition of award that candidates are tax compliant.
8) If for any reason, it is not possible to establish the framework agreement or award the initial
contract to the designated successful tenderer emerging from this competitive process; RTB
reserves the right to establish the framework with the next highest scoring tenderer on the
basis of the terms advertised at any time during the tender validity period. This shall be
without prejudice to the right of RTB to cancel this competitive process and/or initiate a new
contract award procedure at its sole discretion.
9) At its absolute discretion, RTB may elect to terminate this procurement process, the
framework agreement or any contract awarded under the framework agreement at any
time.
10) Please note in relation to all documents, that where reference is made to a particular
standard, make, source, process, trademark, type or patent, that this is not to be regarded
as a de facto requirement. In all such cases it should be understood that such indications are
to be treated strictly and solely for reference purposes only, to which the words "or
equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, RTB is not obliged to engage in a
clarification process in respect of questionnaires with missing or incomplete information.
Therefore, Applicants are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
1) The estimated total value of the any purchases pursuant to the framework agreement is in
the region of €5,000,000 to €10,000,000 (ex. VAT) over the lifetime of the agreement. It is
emphasised, however, that this figure is provided strictly for indicative purposes only as
there is no guaranteed expenditure under the framework agreement. Note: that the period
of any contracts awarded under the framework agreement may extend beyond the date of
expiry of the agreement.
2) Interested parties must register their interest on the eTenders web site
(www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All
information relating to attachments, including clarifications and changes, will be published
on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only.
Registration is free of charge. RTB will not accept responsibility for information relayed (or
not relayed) via third parties.
3) The numbers invited to dialogue will be five (5) subject to that number qualifying.
4) This is the sole call for competition for this service.
5) RTB will not be responsible for any costs, charges or expenses incurred by candidates or
tenderers.
6) Contract award will be subject to the approval of the competent authorities.
7) It will be a condition of award that candidates are tax compliant.
8) If for any reason, it is not possible to establish the framework agreement or award the initial
contract to the designated successful tenderer emerging from this competitive process; RTB
reserves the right to establish the framework with the next highest scoring tenderer on the
basis of the terms advertised at any time during the tender validity period. This shall be
without prejudice to the right of RTB to cancel this competitive process and/or initiate a new
contract award procedure at its sole discretion.
9) At its absolute discretion, RTB may elect to terminate this procurement process, the
framework agreement or any contract awarded under the framework agreement at any
time.
10) Please note in relation to all documents, that where reference is made to a particular
standard, make, source, process, trademark, type or patent, that this is not to be regarded
as a de facto requirement. In all such cases it should be understood that such indications are
to be treated strictly and solely for reference purposes only, to which the words "or
equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, RTB is not obliged to engage in a
clarification process in respect of questionnaires with missing or incomplete information.
Therefore, Applicants are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Dublin 7
Dublin 7
IE
VI.5)
Date of dispatch of this notice
08/05/2017