Cached Version

Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Iarnrod Eireann-Irish Rail

N/A

Procurement, CIE Works,

Dublin 8

Inchicore

Contact person: Fergal Riggs

Telephone: +353 017033718

E-mail: fergal.riggs@irishrail.ie

Fax: +353 014537349

NUTS code: IE - IRELAND

Internet address(es):

Main address: www.irishrail.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=111047&B=ETENDERS_SIMPLE

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

to the abovementioned address

I.6)

Main activity

Railway services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

PROVISION OF A FULLY MANAGED PAYROLL SERVICE

Reference number: 6629

II.1.2)

Main CPV code

79211110 - Payroll management services

II.1.3)

Type of contract

Services

II.1.4)

Short description

This is a call to competition by IÉ for the procurement of a ‘Fully Managed Payroll Service’ The service will provide for all staff remunerations and will have functionality for recording time and attendance to facilitate the introduction of on-line timesheets and the elimination of paper-based support systems. the new fully managed payroll service will provide a future-proofed payroll function and new functionality which will move the organisation towards a more systems-driven environment. The Attached Pre Qualification Questionnaire contains a non exhaustive list of services that will be required from the Service Provider. It is intended to inform the market of the scope of our requirements and will be used for as the basis of the evaluation of the relevant experience criterion set out in the selection criteria, please read this document carefully.

II.1.5)

Estimated total value

Value excluding VAT: 6000000.00 EUR

II.1.6)

Information about lots

This contract is divided into lots: no

II.2)

Description

II.2.2)

Additional CPV code(s)

72212450 - Time accounting or human resources software development services

II.2.3)

Place of performance

NUTS code: IE - IRELAND

Main site or place of performance:

Dublin

II.2.4)

Description of the procurement

This is a call to competition by IÉ for the procurement of a ‘Fully Managed Payroll Service’ IÉ is seeking to procure a Fully Managed Payroll Service. The service will provide for all staff remunerations and will have functionality for recording time and attendance to facilitate the introduction of on-line timesheets and the elimination of paper-based support systems. , IÉ is seeking to procure a new fully managed payroll service which will provide a future-proofed payroll function and new functionality which will move the organisation towards a more systems-driven environment. The elimination of the paper based approach will form part of any new payroll solution. IÉ employs circa. 3,800 staff nationwide in 142 separate locations. At present there are multiple payrolls, monthly and weekly. The service provider will be responsible for maintaining and running all payrolls as required by Iarnród Éireann in accordance with any Service Level Agreement (SLA) to be agreed with the company. The Attached Pre Qualification Questionnaire contains a non exhaustive list of services that will be required from the Service Provider. It is intended to inform the market of the scope of our requirements and will be used for as the basis of the evaluation of the relevant experience criterion set out in the selection criteria. The Contract the subject of this competition is a contract for a maximum period of up to eight (8) years including all phases covering development, implementation and operation, and including any contract extension options. Further information is contained in the attached pre qualification questionnaire, please read this document carefully. Closing date for receipt of PQQ submissions is 08th May 2017 with any queries with respect tot this process to be submitted, by email only to fergal.riggs@irishrail.ie not later than 24.04.2017

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 6000000.00 EUR

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96

This contract is subject to renewal: yes

Description of renewals:

If extension options are utilized renewal will be April 2025

II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3 / Maximum number: 7

Objective criteria for choosing the limited number of candidates:

Please see PQQ

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

Options to extend for a period not to exceed 8 years contract duration in total

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Please see the Attached Pre Qualification Questionnaire which includes additional important information.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: Please see the Attached Pre Qualification Questionnaire which includes additional important information.

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)

Objective rules and criteria for participation

List and brief description of rules and criteria: Please see the Attached Pre Qualification Questionnaire which includes additional important information.

III.1.6)

Deposits and guarantees required

Please see the Attached Pre Qualification Questionnaire which includes additional important information.

III.1.7)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

Please see the Attached Pre Qualification Questionnaire which includes additional important information.

III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

Please see the Attached Pre Qualification Questionnaire which includes additional important information.

III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Performance conditions will be available at Invitation to Tender Stage

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition

IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 08/05/2017

Local time: 12:00

IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 08/06/2017

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 08/11/2017

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

April 2025

VI.3)

Additional information

Please see the Attached Pre Qualification Questionnaire which includes additional important information.

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court

Dublin

VI.5)

Date of dispatch of this notice

07/04/2017

Contract notice - utilities

Information