ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 05/04/2017

Expire date: 08/05/2017

External Reference: 2017-049009

TED Reference: 2017/S 069-130476

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Military Archives, Defence Forces Ireland
N/A
Cathal Brugha Barracks, Rathmines
Dublin 6
D06 RX00
IE
Contact person: Daniel Ayiotis
Telephone: +353 18046833
E-mail: daniel.ayiotis@defenceforces.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: www.militaryarchives.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1144

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=110785&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=110785&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

National or federal agency/office
I.5)

Main activity

Other activity:  Archives, culture and heritage

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Framework Agreement Contract Management and Payroll Services
Reference number:  MA-RFT-1-17
II.1.2)

Main CPV code

79994000  -  Contract administration services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Military Archives is tendering for the provision of a single supplier framework agreement for the supply of contract and payroll management for archival, conservation and other relevant services as operational requirements dictate on a need-by-need basis. The Military Archives reserves the right to identify and select appropriately qualified individuals to fill the above requirements. The Military Archives will award the framework contract for four years and up to a maximum spend of €300,000. The Military Archives will not be under any obligation in terms of minimum draw down against this framework. The contract is subject to satisfactory performance and regular review of cost competitiveness.
II.1.5)

Estimated total value

Value excluding VAT: 300000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

79994000  -  Contract administration services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Military Archives, Cathal Brugha Barracks, Rathmines, Dublin 6, D06 RX00, Ireland
II.2.4)

Description of the procurement

The Military Archives is tendering for the provision of a framework agreement for the supply of contract and payroll management for archival, conservation and other relevant services as operational requirements dictate on a need-by-need basis. The Military Archives reserves the right to identify and select appropriately qualified individuals to fill the above requirements. The Military Archives will award the framework contract for four years and up to a maximum spend of €300,000. The Military Archives will not be under any obligation in terms of minimum draw down against this framework. The contract is subject to satisfactory performance and regular review of cost competitiveness.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 300000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Described in attached RFT document
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Described in attached RFT document. Service Level Agreement (SLA) will be drafted and agreed with successful tenderer.
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  05/05/2017
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  05/05/2017
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

Military Archives, Defence Forces Ireland
Cathal Brugha Barracks, Rathmines
Dublin 6
D06 RX00
IE

VI.5)

Date of dispatch of this notice

06/04/2017