Date of dispatch of this notice: 22/03/2017
Expire date: 21/04/2017
External Reference: 2017-151874
TED Reference: 2017/S 059-109875
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Coillte
N/A
Unit 27 Danville Business park
Kilkenny
IE
Contact person:
Claire Meehan
Telephone:
+353 567701124
E-mail:
claire.meehan@coillte.ie
NUTS code:
IE -
IRELAND
Main address:
http://www.coillte.ie
Address of the buyer profile:
https://supplierlive.proactisp2p.com/Account/Login
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
https://supplierlive.proactisp2p.com/Account/LoginAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
https://supplierlive.proactisp2p.com/Account/Login
Tenders or requests to participate must be submitted
to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/Account/Login
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Other activity:
Forestry and related services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
2018 Crop Establishment Services/Allocation
II.1.2)
Main CPV code
77200000
-
Forestry services
II.1.3)
Type of contract
Services
II.1.4)
Short description
This procurement relates to the Forest Crop Establishment Services Allocation which will include all aspects of work required to deliver crops to free growing standard. Activities will include: manual, mechanical and maintenance operations. Supply of materials including fencing, fertilisers, herbicides, pesticide and plants for filling in, management of all on-site and associated establishment operations. Monitoring and reporting on the crop throughout the contract period to the Coillte Operations Manager. Tender packages will be offered in various locations around Ireland depending on procurement requirements and will reflect establishment activities across Coillte Business Area Units. Suitably qualified suppliers are required to register their interest in the specific contracts for service. To register click on link to http://www.coillte.ie/ go to Suppliers - click on SMS or use the link: ttps://supplierlive.proactisp2p.com/Account/Login
II.1.5)
Estimated total value
Value excluding VAT: 10000000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
Lot 1: Crop Establishment Cultivation Contract for Service
Lot No:
1
II.2.2)
Additional CPV code(s)
03000000
-
Agricultural, farming, fishing, forestry and related products
16100000
-
Agricultural and forestry machinery for soil preparation or cultivation
77231000
-
Forestry management services
77231700
-
Forestry extension services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Various locations through out Ireland
II.2.4)
Description of the procurement
Initial period of contract will be for 1 year with an option to extend for up to 2 years. This contract for service involves the mechanical or manual ground preparation of crop establishment sites in advance of the planting crops. Work is divided into geographic areas called Business Area Units (BAU’s). Within each BAU, work is further divided into sub-lots, which are packages of work within the BAU associated with a particular Cost Centre and Operations Manager. Each of these sub-lots will form a separate contract. The sites within these sub-lots may be dispersed over the Forest Operations Manager’s geographic area .
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
Contract is for 1 year with the option to extend for a further 2 years.
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
100
Objective criteria for choosing the limited number of candidates:
Based on the assessment of responses to the qualification questionnaire all those meeting the criteria will be invited to tender.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Lot 2: Crop Establishment Free Growing Contract for Service
Lot No:
2
II.2.2)
Additional CPV code(s)
03000000
-
Agricultural, farming, fishing, forestry and related products
16100000
-
Agricultural and forestry machinery for soil preparation or cultivation
77231000
-
Forestry management services
77231700
-
Forestry extension services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Various locations through out Ireland
II.2.4)
Description of the procurement
Lot 2: Crop Establishment Free Growing Contract for Service
Contract for service will be an annual award in 2017, for the 2018 planting season, and will run for circa 2 to 6 years until the crop reach free growing status. Work is divided into geographic areas called Business Area Units (BAU’s). Within each BAU, work is further divided into sub-lots. These sub-lots are a package of work within the BAU and are associated with a particular Cost Centre and Operations Manager. Each of these sub-lots will form a separate contract. The sites within these sub-lots may be dispersed over the Forest Operations Manager’s geographic area. Work activities include: Cultivation, Planting, Cleaning Manual, Cleaning Chemical, Weevil Spraying, Filling in, Fertilising and Fencing where required.
Contract for service will be an annual award in 2017, for the 2018 planting season, and will run for circa 2 to 6 years until the crop reach free growing status. Work is divided into geographic areas called Business Area Units (BAU’s). Within each BAU, work is further divided into sub-lots. These sub-lots are a package of work within the BAU and are associated with a particular Cost Centre and Operations Manager. Each of these sub-lots will form a separate contract. The sites within these sub-lots may be dispersed over the Forest Operations Manager’s geographic area. Work activities include: Cultivation, Planting, Cleaning Manual, Cleaning Chemical, Weevil Spraying, Filling in, Fertilising and Fencing where required.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
72
This contract is subject to renewal:
yes
Description of renewals:
Initial contracts will run for 2 to 6 years until the crop reach free growing status.
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
100
Objective criteria for choosing the limited number of candidates:
Based on the assessment of responses to the qualification questionnaire all those meeting the criteria will be invited to tender.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Lot 3: Crop Establishment One Year Contract for Service
Lot No:
3
II.2.2)
Additional CPV code(s)
03000000
-
Agricultural, farming, fishing, forestry and related products
16100000
-
Agricultural and forestry machinery for soil preparation or cultivation
77231000
-
Forestry management services
77231700
-
Forestry extension services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Various locations through out Ireland
II.2.4)
Description of the procurement
Lot 3: Crop Establishment One Year Contract for Service
Initial period of contract will be for 1 year with an option to extend for up to 2 years. Work is divided into geographic areas called Business Area Units (BAU’s). Within each BAU, work is further divided into sub-lots. These sub-lots are a package of work within the BAU and are associated with a particular Cost Centre and Operations Manager. Each of these sub-lots will form a separate contract. The sites within these sub-lots may be dispersed over the Forest Operations Manager’s geographic area. Work activities include: Cultivation, Planting, Fencing, Cleaning Manual, Cleaning Chemical, Weevil Spraying, Fertilising and Filling In.
Initial period of contract will be for 1 year with an option to extend for up to 2 years. Work is divided into geographic areas called Business Area Units (BAU’s). Within each BAU, work is further divided into sub-lots. These sub-lots are a package of work within the BAU and are associated with a particular Cost Centre and Operations Manager. Each of these sub-lots will form a separate contract. The sites within these sub-lots may be dispersed over the Forest Operations Manager’s geographic area. Work activities include: Cultivation, Planting, Fencing, Cleaning Manual, Cleaning Chemical, Weevil Spraying, Fertilising and Filling In.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
Contract is for 1 year with the option to extend for a further 2 years.
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
100
Objective criteria for choosing the limited number of candidates:
Based on the assessment of responses to the qualification questionnaire all those meeting the criteria will be invited to tender.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Lot 4: Crop Establishment Multi Year Free Growing Contract for Service
Lot No:
4
II.2.2)
Additional CPV code(s)
03000000
-
Agricultural, farming, fishing, forestry and related products
16100000
-
Agricultural and forestry machinery for soil preparation or cultivation
77231000
-
Forestry management services
77231700
-
Forestry extension services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Various locations through out Ireland
II.2.4)
Description of the procurement
Lot 4: Crop Establishment Multi Year Free Growing Contract for Service
The contract is for the planting season 2018-2020 inclusive. The initial contract to be awarded will be made in 2017, for the 2018 planting season, with the same number of hectares awarded for 2019 and 2020. Each annual contract will run for circa 2 to 6 years until the crop reach free growing status. Work is divided into geographic areas called Business Area Units (BAU’s). Within each BAU, work is further divided into sub-lots. These sub-lots are a package of work within the BAU and are associated with a particular Cost Centre and Operations Manager. Each of these sub-lots will form a separate contract. The sites within these sub-lots may be dispersed over the Forest Operations Manager’s geographic area. The allocation of hectares per year will be made on the basis of similar ground and in a similar geographic area. The contract will be required to manage the total aggregate annual hectares awarded to free growing status. Work activities include: Cultivation, Planting, Cleaning Manual, Cleaning Chemical, Weevil Spraying, Filling in, Fertilising and Fencing where required.
The contract is for the planting season 2018-2020 inclusive. The initial contract to be awarded will be made in 2017, for the 2018 planting season, with the same number of hectares awarded for 2019 and 2020. Each annual contract will run for circa 2 to 6 years until the crop reach free growing status. Work is divided into geographic areas called Business Area Units (BAU’s). Within each BAU, work is further divided into sub-lots. These sub-lots are a package of work within the BAU and are associated with a particular Cost Centre and Operations Manager. Each of these sub-lots will form a separate contract. The sites within these sub-lots may be dispersed over the Forest Operations Manager’s geographic area. The allocation of hectares per year will be made on the basis of similar ground and in a similar geographic area. The contract will be required to manage the total aggregate annual hectares awarded to free growing status. Work activities include: Cultivation, Planting, Cleaning Manual, Cleaning Chemical, Weevil Spraying, Filling in, Fertilising and Fencing where required.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
72
This contract is subject to renewal:
yes
Description of renewals:
Initial contracts will run for 2 to 6 years until the crop reach free growing status
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
100
Objective criteria for choosing the limited number of candidates:
Based on the assessment of responses to the qualification questionnaire all those meeting the criteria will be invited to tender.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See electronic questionnaire in Coillte's Supplier Management System (SMS) Proactis
https://supplierlive.proactisp2p.com/Account/Login
https://supplierlive.proactisp2p.com/Account/Login
III.1.2)
Economic and financial standing
List and brief description of selection criteria:
See electronic questionnaire in Coillte's Supplier Management System (SMS) Proactis
https://supplierlive.proactisp2p.com/Account/Login
https://supplierlive.proactisp2p.com/Account/Login
III.1.3)
Technical and professional ability
List and brief description of selection criteria:
See electronic questionnaire in Coillte's Supplier Management System (SMS) Proactis
https://supplierlive.proactisp2p.com/Account/Login
https://supplierlive.proactisp2p.com/Account/Login
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Competitive procedure with negotiation
IV.1.4)
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 049-089917
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
21/04/2017
Local time:
15:00
IV.2.3)
Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 08/05/2017
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 24
(from the date stated for receipt of tender)
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
Estimated timing for further notices to be published:
Advertised annually
VI.2)
Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)
Additional information
1) Interested parties must ensure they log on to:
https://supplierlive.proactisp2p.com/Account/Login to complete the pre qualification questionnaire
2) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
3) Contract awards will be subject to the approval of the competent authorities.
4) It will be a condition of award that the successful tenderers are and remain tax compliant.
5) At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any contract awarded at any time.
6) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
https://supplierlive.proactisp2p.com/Account/Login to complete the pre qualification questionnaire
2) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
3) Contract awards will be subject to the approval of the competent authorities.
4) It will be a condition of award that the successful tenderers are and remain tax compliant.
5) At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any contract awarded at any time.
6) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
VI.5)
Date of dispatch of this notice
23/03/2017