Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Ervia

N/A

P.O.Box 900, Webworks, Eglinton Street

Cork

Contact person: Tender Admin

Telephone: +353 214239083

E-mail: tenders@ervia.ie

NUTS code: IE - IRELAND

Internet address(es):

Main address: http://www.ervia.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/376

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

http://etenders.gov.ie/

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

to the abovementioned address

I.6)

Main activity

Production, transport and distribution of gas and heat

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provision of Portfolio Support Services to Ervia

Reference number: 17/059

II.1.2)

Main CPV code

66140000 - Portfolio management services

II.1.3)

Type of contract

Services

II.1.4)

Short description

Scope shall not be limited to:
• Provision & Mgmt of scheduling services to support portfolio planning & scheduling.
• Provision of Project Cost Mgmt services
• Coordination, monitoring, mgmt & reporting of portfolio-wide risks & opportunities.
• Support the implementation & reporting of efficiency strategies including best practice & benchmarking across the portfolios.
• Development & maintenance of Delivery Plans.
• Cleansing & archiving of existing project information within P6 or equivalent system.
• Maintenance of portfolio baseline controls.
• Subject matter experts in relation to system improvement & alignment to industry best practice.
• Supporting training & development programmes in portfolio/programme mgmt & forecasting.
• Other Delivery Portfolio Support initiatives & associated services to be confirmed during the contracted period.
Please refer to the ITT document for further details.

II.1.6)

Information about lots

This contract is divided into lots: no

II.2)

Description

II.2.2)

Additional CPV code(s)

72250000 - System and support services

II.2.3)

Place of performance

NUTS code: IE - IRELAND

II.2.4)

Description of the procurement

Ervia is undertaking a competitive tendering process, the objective of which is to establish a multi-supplier framework agreement for the provision of portfolio support services to Ervia and each of its group companies.
The framework agreement will be established for a term of three (3) years with the option to extend for a further period of one (1) plus one (1) year period at the sole discretion of Ervia. It is envisaged that the framework agreement for the provision of portfolio support services will be entered into with up to four (4) Suppliers.
It is intended that the scope of services for any given drawdown under the framework agreement will be the provision of portfolio support services. The scope of portfolio support services is expected to include but shall not be limited to:
• Provision and Management of scheduling services to support portfolio planning and scheduling. Support the reporting requirements across all portfolios at project, tactical and strategic levels aligned to an agreed reporting calendar.
• Provision of Project Cost Management services including Budget, Forecast and Variance tracking, supporting and challenging detail project scopes and associated control budget generation and managing change through the full project life cycle.
• Coordination, monitoring, management and reporting of portfolio-wide risks and opportunities.
• Support the implementation and reporting of efficiency strategies including best practice and benchmarking across the portfolios.
• Development and maintenance of Delivery Plans. This work will include liaising with key stakeholders to maintain alignment of business objectives, regulatory outcomes and work programmes.
• Cleansing and archiving of existing project information within P6 or equivalent system.
• Maintenance of portfolio baseline controls.
• Subject matter experts in relation to system improvement and alignment to industry best practice.
• Supporting training and development programmes in portfolio/programme management and forecasting.
• Other Delivery Portfolio Support initiatives and associated services to be confirmed during the contracted period.
Locations: Resources will be required to work in Ervia project or site offices in Cork/Dublin. Incidental monthly travel may be required.
This is a single stage open procedure pursuant to which Ervia shall first determine the financial and technical capacity of bidders against the minimum criteria and then proceed to evaluate the tenders of only those bidders who pass the selection stage.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Extensions, two (2) single year options to extend

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

Extensions, two (2) single year options to extend

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

The Tender documents will be available to all candidates who register an interest via eTenders in the competition.
Please submit all queries via email for the attention of The Shared Services Procurement Manager to Tenders@ervia.ie
The tender must be completed and returned to the address in I.1. above not later than 12.00hrs Wednesday 26th April 2017.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: Refer to tender documents.

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.6)

Deposits and guarantees required

As per contract documents.

III.1.7)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

As per contract documents.

III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

Requests to participate may be submitted by single entities or by groups of service providers. A group will not be required to convert into a specific legal form in order to submit a request to participate, but may if the Contracting Entity considers it necessary to ensure that the contract is carried out to its satisfaction, be required to do so prior to award of the contract. The Contracting Entity also reserves the right to contract with each member of the group on the basis of joint and several liability, or with one member of the group as a main contractor with a number of sub-contractors or on any other basis as the Contracting Entity considers appropriate.

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 4

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 26/04/2017

Local time: 12:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English, Irish

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6 (from the date stated for receipt of tender)

IV.2.7)

Conditions for opening of tenders

Date: 26/04/2017

Local time: 12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.2)

Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)

Additional information

Tender documents will be available to all candidates who express an interest via eTenders in the competition.
The documents will cover the financial, economic and technical capacity of candidates. The tender must be completed and returned to the address in I.1. above not later than 12.00hrs Wednesday 26th April 2017.
This process may also include interviews with candidates. The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers relating to this contract award procedure.
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register to this tender by email to tenders@ervia.ie

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court

High Court Central Office, Four Courts, Inns Quay,

Dublin

Telephone: +35 318886000

E-mail: highcourtcentraloffice@courts.ie

Internet address: http://www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures:

Please refer to Statutory Instrument 131 of 2010, European Communities (Award of Contracts by Utility Undertaking) (Review Procedures) Regulations 2010 (and in particular Regulation 7 and 10(2)).

VI.5)

Date of dispatch of this notice

16/03/2017

Contract notice - utilities

Information