Date of dispatch of this notice: 23/02/2017
Expire date: 27/03/2017
External Reference: 2017-905129
TED Reference: 2017/S 040-073511
Contract notice - utilities
Information
Published
Contract notice - utilities
Cached Version
Contract notice – utilities
Services
Directive 2014/25/EU
Section I: Contracting entity
I.1)
Name and addresses
Electricity Supply Board ( ESB )
N/A
2 Gateway
Dublin 3
East Wall Road
IE
Contact person:
Kevin Young
Telephone:
+353 17027726
E-mail:
kevin.young@esb.ie
NUTS code:
IE -
IRELAND
Main address:
http://www.esb.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/377
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=109001&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=109001&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.6)
Main activity
Electricity
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Provision of a Commercial Off-The-Shelf (COTS) Automated Invoice Data Capture and Processing Solution.
Reference number:
SSCON2636A
II.1.2)
Main CPV code
72000000
-
IT services: consulting, software development, Internet and support
II.1.3)
Type of contract
Services
II.1.4)
Short description
Electricity Supply Board (ESB) seeks to procure a commercial off-the-shelf software system to facilitate an Automated Invoice Data Capture and Processing Solution. The solution must be hosted on ESB premise, and provide secure access for ESB users. The solution should be capable of managing scanned or imported PDF (or other electronic formats) invoices and other documents (e.g. credit notes) to be processed via OCR (Optical Character Recognition) technology and posted to the relevant processing module of our Enterprise Financial Management System (SAP).
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
72300000
-
Data services
72500000
-
Computer-related services
72600000
-
Computer support and consultancy services
II.2.3)
Place of performance
NUTS code:
IE024 -
South-East (IE)
NUTS code:
IE -
IRELAND
Main site or place of performance:
Waterford City
II.2.4)
Description of the procurement
Electricity Supply Board (ESB) seeks to procure a commercial off-the-shelf software system to facilitate an Automated Invoice Data Capture and Processing Solution. The solution must be hosted on ESB premise, and provide secure access for ESB users. The solution should be capable of managing scanned or imported PDF (or other electronic formats) invoices and other documents (e.g. credit notes) to be processed via OCR (Optical Character Recognition) technology and posted to the relevant processing module of our Enterprise Financial Management System (SAP).
Background
Electricity Supply Board (ESB) receives on average 80,000 invoices per annum of which only 15% are electronic. The other 85% of invoices are inputted manually into SAP. As such, ESB wish to procure and implement a solution to automatically process invoices to reduce the amount of manual intervention required. The successful provider will already have delivered a similar solution to industries to the scale and requirements that are being sought by ESB.
Requirement
ESB is inviting expressions of interest from COTS (Commercial off the shelf) solution providers to provide, implement and support an automated data capture solution capable of managing scanned or imported PDF (or other electronic formats) invoices and other documents (e.g. credit notes) to be processed via OCR (Optical Character Recognition) technology and posted to the relevant processing module of our Enterprise Financial Management System (SAP).
In Scope:
• Provision of a COTS solution with a proven record in organizations of a similar type and scale to ESB;
• Implementation services to configure the solution to ESB specific requirements;
• Support services;
• The solution must be capable of providing a secure means of extracting PDF files from inbound emails;
• Integration with the relevant ESB systems (e.g. SAP – Financial Management, Microsoft Outlook – email, Easysoft – document storage);
• The solution must be hosted on ESB premise; and
• The solution should have the required associated workflow (e.g. Workflow can arise due to a mismatch of Invoice & PO).
Out of Scope
• Hardware and data storage ;and
• Managed services.
Please note, if the principal contractor is not the supplier of the product - ESB retains the right to have annual license and maintenance contract directly with the product owner.
A full appreciation of the ESB company can be viewed at the following internet address: - http://www.esb.ie
Background
Electricity Supply Board (ESB) receives on average 80,000 invoices per annum of which only 15% are electronic. The other 85% of invoices are inputted manually into SAP. As such, ESB wish to procure and implement a solution to automatically process invoices to reduce the amount of manual intervention required. The successful provider will already have delivered a similar solution to industries to the scale and requirements that are being sought by ESB.
Requirement
ESB is inviting expressions of interest from COTS (Commercial off the shelf) solution providers to provide, implement and support an automated data capture solution capable of managing scanned or imported PDF (or other electronic formats) invoices and other documents (e.g. credit notes) to be processed via OCR (Optical Character Recognition) technology and posted to the relevant processing module of our Enterprise Financial Management System (SAP).
In Scope:
• Provision of a COTS solution with a proven record in organizations of a similar type and scale to ESB;
• Implementation services to configure the solution to ESB specific requirements;
• Support services;
• The solution must be capable of providing a secure means of extracting PDF files from inbound emails;
• Integration with the relevant ESB systems (e.g. SAP – Financial Management, Microsoft Outlook – email, Easysoft – document storage);
• The solution must be hosted on ESB premise; and
• The solution should have the required associated workflow (e.g. Workflow can arise due to a mismatch of Invoice & PO).
Out of Scope
• Hardware and data storage ;and
• Managed services.
Please note, if the principal contractor is not the supplier of the product - ESB retains the right to have annual license and maintenance contract directly with the product owner.
A full appreciation of the ESB company can be viewed at the following internet address: - http://www.esb.ie
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
ESB retains the option of extending the contract up to 2 years by mutual consent.
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from http://www.etenders.gov.ie/ using RFT ID 114749.
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in procurement documents available to download from http://www.etenders.gov.ie/ using RFT ID 114749.
III.1.2)
Economic and financial standing
List and brief description of selection criteria:
As stated in procurement documents available to download from http://www.etenders.gov.ie/ using RFT ID 114749.
Minimum level(s) of standards possibly required:
As stated in procurement documents available to download from http://www.etenders.gov.ie/ using RFT ID 114749.
III.1.3)
Technical and professional ability
List and brief description of selection criteria:
As stated in procurement documents available to download from http://www.etenders.gov.ie/ using RFT ID 114749.
Minimum level(s) of standards possibly required:
As stated in procurement documents available to download from http://www.etenders.gov.ie/ using RFT ID 114749.
III.1.4)
Objective rules and criteria for participation
List and brief description of rules and criteria: As stated in procurement documents available to download from http://www.etenders.gov.ie/ using RFT ID 114749.
III.1.7)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
As stated in procurement documents available to download from http://www.etenders.gov.ie/ using RFT ID 114749.
III.1.8)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded
As stated in procurement documents available to download from http://www.etenders.gov.ie/ using RFT ID 114749.
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
IV.1.4)
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
27/03/2017
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (http://www.etenders.gov.ie/) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (http://www.etenders.gov.ie/) only. Registration is free of charge. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for this service.
3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant.
6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement, the contracting entity reserves the right to invite the next highest scoring tenderer to join the framework agreement and/or deliver the contract as appropriate to the circumstances pertaining to the framework.
7) At its absolute discretion, the contracting entity may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
2) This is the sole call for competition for this service.
3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant.
6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement, the contracting entity reserves the right to invite the next highest scoring tenderer to join the framework agreement and/or deliver the contract as appropriate to the circumstances pertaining to the framework.
7) At its absolute discretion, the contracting entity may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
Chief Registrar
Four Courts, Inns Quay, Dublin 7
Dublin
IE
Telephone:
+353 18886000
Internet address:
http://www.courts.ie
VI.4.2)
Body responsible for mediation procedures
ESB Legal Services
2 Gateway, East Wall Road,
Dublin
3
IE
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Entity will not conclude this framework agreement / contract until after the expiry of the standstill period which commences on the day following the date of notification of concerned tenderers. Review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement / contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement /contract.
VI.5)
Date of dispatch of this notice
23/02/2017