ETENDERS

Contract notice - utilities

Information

Published

Date of dispatch of this notice: 03/02/2017

Expire date: 06/03/2017

External Reference: 2017-557712

TED Reference: 2017/S 026-046181

Contract notice - utilities

Cached Version

Contract notice – utilities

Supplies

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Iarnrod Eireann-Irish Rail
N/A
Procurement Department, CIE Works,
Dublin 8
Inchicore
IE
Contact person: David O'Sullivan
Telephone: +353 17034211
E-mail: David.O'Sullivan@irishrail.ie
Fax: +353 18860567
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: http://www.irishrail.ie/
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=108002&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
to the abovementioned address
I.6)

Main activity

Railway services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Catalogue Ordering of Electronic Components
Reference number:  6792
II.1.2)

Main CPV code

31711100  -  Electronic components
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

Iarnród Éireann (IÉ) have a 3 year requirement for the provision of low value, high volume orders for a wide range of engineering, electrical, electronic and test components.
The successful service provider will have a catalogue system in place (on-line and hard copy) to facilitate the wide varying needs of all engineering departments within IÉ.
IÉ require the successful service provider to have in place an infrastructure that allows for a nationwide and same day delivery (orders placed before 12:00pm) and next day delivery (orders placed after 12:00pm). In addition, IÉ are also seeking a trade counter facility to accommodate walk in requirements.
II.1.5)

Estimated total value

Value excluding VAT: 450000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

31680000  -  Electrical supplies and accessories
44511000  -  Hand tools
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Nationwide Republic of Ireland
II.2.4)

Description of the procurement

Iarnród Éireann (IÉ) have a 3 year requirement for the provision of low value, high volume orders for a wide range of engineering, electrical, electronic and test components.
The anticipated annual contract value, split across multiple low value orders, is estimated to be in the region of €125k to €150k per annum.
The successful service provider will have a catalogue system in place (on-line and hard copy) to facilitate the wide varying needs of all engineering departments within IÉ.
IÉ require the successful service provider to have in place an infrastructure that allows for a nationwide and same day delivery (orders placed before 12:00pm) and next day delivery (orders placed after 12:00pm). In addition, IÉ are also seeking a trade counter facility to accommodate walk in requirements.
Historical purchasing data (May 2014 to January 2017) over the life of the existing agreement is as follows;
Orders Below €100 – Qty 409 (Average Order Value €54.24)
Orders Between €101 and €200 - Qty 342 (Average Order Value €143.22)
Orders Between €201 and €300 – Qty 224 (Average Order Value €247.43)
Orders Between €301 and €400 – Qty 164 (Average Order Value €352.49)
Orders Between €401 and €500 – Qty 198 (Average Order Value €455.30)
Orders Between €500 and €1,000 – Qty 177 (Average Order Value €700.66)
The successful service provider will be required to work within an agreed service level agreement.
IÉ are also seeking, over the life of the 3 year agreement, to reduce the cost of procurement. To achieve this, IÉ will be seeking innovative procurement solutions from the successful service provider.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 450000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Not Applicable
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.4)

Objective rules and criteria for participation

List and brief description of rules and criteria: As outlined it the attached pre-qualification questionnaire.
III.1.6)

Deposits and guarantees required

Not Applicable
III.1.7)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

Not Applicable
III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Service Level Agreement

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition
IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  06/03/2017
Local time:  12:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/04/2017
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
36 Months
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
Chief Registrar, Four Courts, Inns Quay
Dublin
D7
IE
Telephone: +353 18886511
E-mail: HighCourtCentralOffice@courts.ie
Fax: +353 18886125
Internet address: http://www.courts.ie/

VI.5)

Date of dispatch of this notice

02/02/2017