Date of dispatch of this notice: 06/01/2017
Expire date: 03/02/2017
External Reference: 2017-425201
TED Reference: 2017/S 006-009017
Contract notice - utilities
Information
Published
Contract notice - utilities
Cached Version
Contract notice – utilities
Services
Directive 2014/25/EU
Section I: Contracting entity
I.1)
Name and addresses
Iarnrod Eireann-Irish Rail
N/A
Procurement, CIE Works,
Dublin 8
Inchicore
IE
Contact person:
Fergal Riggs
Telephone:
+353 017033718
E-mail:
fergal.riggs@irishrail.ie
Fax:
+353 014537349
NUTS code:
IE -
IRELAND
Main address:
www.irishrail.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433
I.2)
Joint procurement
The contract is awarded by a central purchasing body
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106949&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
to the abovementioned address
I.6)
Main activity
Railway services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Provision of On Board Rail Catering Services
Reference number:
6561
II.1.2)
Main CPV code
55522000
-
Catering services for transport enterprises
II.1.3)
Type of contract
Services
II.1.4)
Short description
This is a call to competition by IE for the procurement of On Board Rail Catering Services for
Lot 1: On Board Catering Services for Republic of Ireland Services,
Lot 2: in conjunction with Translink, the provision of On Board Rail Catering Services for the Dublin / Belfast “Enterprise Service”
Lot 3 (If awarded) The combined total scope of Lot 1 and Lot 2.
There is a potential requirement for 78 x trolley and 151 water urns to be delivered as part of this contract.
Further Details of the requirements of this contract are contained in the attached PQQ
Lot 1: On Board Catering Services for Republic of Ireland Services,
Lot 2: in conjunction with Translink, the provision of On Board Rail Catering Services for the Dublin / Belfast “Enterprise Service”
Lot 3 (If awarded) The combined total scope of Lot 1 and Lot 2.
There is a potential requirement for 78 x trolley and 151 water urns to be delivered as part of this contract.
Further Details of the requirements of this contract are contained in the attached PQQ
II.1.5)
Estimated total value
Value excluding VAT: 6000000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
Provision of on Board Rail Catering Services Republic of Ireland
Lot No:
1
II.2.2)
Additional CPV code(s)
55523000
-
Catering services for other enterprises or other institutions
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
II.2.4)
Description of the procurement
This is a call to competition by IE for the procurement of On Board Rail Catering Services for
Lot 1: On Board Catering Services for Republic of Ireland Services,
An overview of the scope of the requirements of this contract are as follows, the list may not be exhaustive, it is being provided to inform interested applicants of the anticipated scope of requirements.
It should be noted that the awarding entity / entities reserve the right to shortlist at PQQ stage, it is envisaged that no more than 5 applicants per lot will be invited to participate in the ITN stage of this process. Where scores are equal at 5th place then those who have scored equally with the 5th placed applicant shall also be invited to participate in the ITN stage of this process.
Service Requirements.
• A reliable and consistently, high standard of catering experience for all customers that meets or exceeds their expectations and is considered value for money;
• Ability to provide an innovative menu offering to customers at a price that is fair.
• A safe, hygienic and pleasantly delivered service at all times.
• Offers the most economically advantageous catering solution to both contract awarding entities
The successful caterer(s) will be responsible for the delivery of the service and management of their staff though the following key areas;
• Staff Uniforms.
• Training.
• Maintenance of catering trolleys, urns, catering premises and equipment.
• On train EPOS system and credit card payment facility.
• Marketing and point of sale material.
• Office equipment and IT
• Catering stores equipment, shelving, goods carts etc.
• Cash handling and security.
• Allow for services costs such as waste disposal, water, electricity and property rent.
A Break- down of current catering services is included below, this may be subject to change throughout the life of the new contract.
Republic of Ireland Services (Lot 1)
100 catering service per day, consisting of the following.
• 100 x trolley
• 17 x 1st class (1 x 1st class carriage per set )
• 30 x buffet bar
• 5 x dining car services
Potential Catering Trolley and water urn Requirement:
There is a potential requirement for 78 x trolley and 151 water urns to be delivered as part of this contract. Trolley and urn must meet with IR’S specifications. This is the combined Lot 1 and Lot 2 potential requirement, the vast majority will apply to Lot 1.
Catering for group bookings and charter train services will be required. It should be noted that the initial contract award period will be for 3 years with an option to further extend by an additional period of 24 months at Irish Rail discretion.
Please see attached PQQ for further information
Lot 1: On Board Catering Services for Republic of Ireland Services,
An overview of the scope of the requirements of this contract are as follows, the list may not be exhaustive, it is being provided to inform interested applicants of the anticipated scope of requirements.
It should be noted that the awarding entity / entities reserve the right to shortlist at PQQ stage, it is envisaged that no more than 5 applicants per lot will be invited to participate in the ITN stage of this process. Where scores are equal at 5th place then those who have scored equally with the 5th placed applicant shall also be invited to participate in the ITN stage of this process.
Service Requirements.
• A reliable and consistently, high standard of catering experience for all customers that meets or exceeds their expectations and is considered value for money;
• Ability to provide an innovative menu offering to customers at a price that is fair.
• A safe, hygienic and pleasantly delivered service at all times.
• Offers the most economically advantageous catering solution to both contract awarding entities
The successful caterer(s) will be responsible for the delivery of the service and management of their staff though the following key areas;
• Staff Uniforms.
• Training.
• Maintenance of catering trolleys, urns, catering premises and equipment.
• On train EPOS system and credit card payment facility.
• Marketing and point of sale material.
• Office equipment and IT
• Catering stores equipment, shelving, goods carts etc.
• Cash handling and security.
• Allow for services costs such as waste disposal, water, electricity and property rent.
A Break- down of current catering services is included below, this may be subject to change throughout the life of the new contract.
Republic of Ireland Services (Lot 1)
100 catering service per day, consisting of the following.
• 100 x trolley
• 17 x 1st class (1 x 1st class carriage per set )
• 30 x buffet bar
• 5 x dining car services
Potential Catering Trolley and water urn Requirement:
There is a potential requirement for 78 x trolley and 151 water urns to be delivered as part of this contract. Trolley and urn must meet with IR’S specifications. This is the combined Lot 1 and Lot 2 potential requirement, the vast majority will apply to Lot 1.
Catering for group bookings and charter train services will be required. It should be noted that the initial contract award period will be for 3 years with an option to further extend by an additional period of 24 months at Irish Rail discretion.
Please see attached PQQ for further information
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
yes
Description of renewals:
January 2020 if extension option is not utilized, Jan 2022 if extension option is utilised
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged minimum number:
3
/
Maximum number:
5
Objective criteria for choosing the limited number of candidates:
See PQQ Attached
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
Option for 1 extension period of 2 years
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
See PQQ attached
II.2)
Description
II.2.1)
Title
Provision of on Board Rail Catering Services Dublin - Belfast "Enterprise Service"
Lot No:
2
II.2.2)
Additional CPV code(s)
55523000
-
Catering services for other enterprises or other institutions
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Dublin and Belfast
II.2.4)
Description of the procurement
This is a call to competition by IE and Translink for the procurement of On Board Rail Catering Services for
Lot 2: in conjunction with Translink, the provision of On Board Rail Catering Services for the Dublin / Belfast “Enterprise Service”
An overview of the scope of the requirements of this contract are as follows, the list may not be exhaustive, it is being provided to inform interested applicants of the anticipated scope of requirements.
It should be noted that the awarding entity / entities reserve the right to shortlist at PQQ stage, it is envisaged that no more than 5 applicants per lot will be invited to participate in the ITN stage of this process. Where scores are equal at 5th place then those who have scored equally with the 5th placed applicant shall also be invited to participate in the ITN stage of this process.
Service Requirements.
• A reliable and consistently, high standard of catering experience for all customers that meets or exceeds their expectations and is considered value for money;
• Ability to provide an innovative menu offering to customers at a price that is fair.
• A safe, hygienic and pleasantly delivered service at all times.
• Offers the most economically advantageous catering solution to both contract awarding entities
The successful caterer(s) will be responsible for the delivery of the service and management of their staff though the following key areas;
• Staff Uniforms.
• Training.
• Maintenance of catering trolleys, urns, catering premises and equipment.
• On train EPOS system and credit card payment facility.
• Marketing and point of sale material.
• Office equipment and IT
• Catering stores equipment, shelving, goods carts etc.
• Cash handling and security.
• Allow for services costs such as waste disposal, water, electricity and property rent.
A Break- down of current catering services is included below, this may be subject to change throughout the life of the new contract.
Dublin – Belfast “Enterprise Service” Lot 2
16 catering services per day, consisting of the following.
• 16 x trolley
• 16 x 1st class ( 2 x 1st class carriages per set )
• 16 buffet bar
• 16 x dining car
Potential Catering Trolley and water urn Requirement:
There is a potential requirement for 78 x trolley and 151 water urns to be delivered as part of this contract. Trolley and urn must meet with IR’S specifications. This is the combined Lot 1 and Lot 2 potential requirement, the vast majority will apply to Lot 1.
Please see attached PQQ for further information.
Catering for group bookings and charter train services will be required.
It should be noted that the initial contract award period will be for 3 years with an option to further extend by an additional period of 24 months at the awarding entity / entities discretion.
Please see attached PQQ for further information
Lot 2: in conjunction with Translink, the provision of On Board Rail Catering Services for the Dublin / Belfast “Enterprise Service”
An overview of the scope of the requirements of this contract are as follows, the list may not be exhaustive, it is being provided to inform interested applicants of the anticipated scope of requirements.
It should be noted that the awarding entity / entities reserve the right to shortlist at PQQ stage, it is envisaged that no more than 5 applicants per lot will be invited to participate in the ITN stage of this process. Where scores are equal at 5th place then those who have scored equally with the 5th placed applicant shall also be invited to participate in the ITN stage of this process.
Service Requirements.
• A reliable and consistently, high standard of catering experience for all customers that meets or exceeds their expectations and is considered value for money;
• Ability to provide an innovative menu offering to customers at a price that is fair.
• A safe, hygienic and pleasantly delivered service at all times.
• Offers the most economically advantageous catering solution to both contract awarding entities
The successful caterer(s) will be responsible for the delivery of the service and management of their staff though the following key areas;
• Staff Uniforms.
• Training.
• Maintenance of catering trolleys, urns, catering premises and equipment.
• On train EPOS system and credit card payment facility.
• Marketing and point of sale material.
• Office equipment and IT
• Catering stores equipment, shelving, goods carts etc.
• Cash handling and security.
• Allow for services costs such as waste disposal, water, electricity and property rent.
A Break- down of current catering services is included below, this may be subject to change throughout the life of the new contract.
Dublin – Belfast “Enterprise Service” Lot 2
16 catering services per day, consisting of the following.
• 16 x trolley
• 16 x 1st class ( 2 x 1st class carriages per set )
• 16 buffet bar
• 16 x dining car
Potential Catering Trolley and water urn Requirement:
There is a potential requirement for 78 x trolley and 151 water urns to be delivered as part of this contract. Trolley and urn must meet with IR’S specifications. This is the combined Lot 1 and Lot 2 potential requirement, the vast majority will apply to Lot 1.
Please see attached PQQ for further information.
Catering for group bookings and charter train services will be required.
It should be noted that the initial contract award period will be for 3 years with an option to further extend by an additional period of 24 months at the awarding entity / entities discretion.
Please see attached PQQ for further information
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
yes
Description of renewals:
January 2020 if extension option is not utilized, Jan 2022 if extension option is utilised
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged minimum number:
3
/
Maximum number:
5
Objective criteria for choosing the limited number of candidates:
See PQQ attached
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
1 extension period of 2 years
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
See PQQ attached
II.2)
Description
II.2.1)
Title
The combined total of Lot 1 Republic of Ireland Services and Lot 2 Dublin Belfast Enterprise Service
Lot No:
3
II.2.2)
Additional CPV code(s)
55523000
-
Catering services for other enterprises or other institutions
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
II.2.4)
Description of the procurement
This is a call to competition by IE for the procurement of On Board Rail Catering Services for Lot 3 (If awarded) The combined total scope of Lot 1 Republic of Ireland On Board Catering Services and Lot 2 Dublin - Belfast "Enterprise Service".
An overview of the scope of the requirements of this contract are as follows, the list may not be exhaustive, it is being provided to inform interested applicants of the anticipated scope of requirements.
It should be noted that the awarding entity / entities reserve the right to shortlist at PQQ stage, it is envisaged that no more than 5 applicants per lot will be invited to participate in the ITN stage of this process. Where scores are equal at 5th place then those who have scored equally with the 5th placed applicant shall also be invited to participate in the ITN stage of this process.
Service Requirements.
• A reliable and consistently, high standard of catering experience for all customers that meets or exceeds their expectations and is considered value for money;
• Ability to provide an innovative menu offering to customers at a price that is fair.
• A safe, hygienic and pleasantly delivered service at all times.
• Offers the most economically advantageous catering solution to both contract awarding entities
The successful caterer(s) will be responsible for the delivery of the service and management of their staff though the following key areas;
• Staff Uniforms.
• Training.
• Maintenance of catering trolleys, urns, catering premises and equipment.
• On train EPOS system and credit card payment facility.
• Marketing and point of sale material.
• Office equipment and IT
• Catering stores equipment, shelving, goods carts etc.
• Cash handling and security.
• Allow for services costs such as waste disposal, water, electricity and property rent.
A Break- down of current catering services is included below, this may be subject to change throughout the life of the new contract.
Republic of Ireland Services (Lot 1)
100 catering service per day, consisting of the following.
• 100 x trolley
• 17 x 1st class (1 x 1st class carriage per set )
• 30 x buffet bar
• 5 x dining car services
Dublin – Belfast “Enterprise Service” Lot 2
16 catering services per day, consisting of the following.
• 16 x trolley
• 16 x 1st class ( 2 x 1st class carriages per set )
• 16 buffet bar
• 16 x dining car
Catering for group bookings and charter train services will be required.
Lot 3. If Lot 3 was to be awarded it will be the combined requirements of both Lot 1 and Lot 2
Potential Catering Trolley and water urn Requirement:
There is a potential requirement for 78 x trolley and 151 water urns to be delivered as part of this contract. Trolley and urn must meet with IR’S specifications. This is the combined Lot 1 and Lot 2 potential requirement, the vast majority will apply to Lot 1.
It should be noted that the initial contract award period will be for 3 years with an option to further extend by an additional period of 24 months at the awarding entity / entities discretion.
An overview of the scope of the requirements of this contract are as follows, the list may not be exhaustive, it is being provided to inform interested applicants of the anticipated scope of requirements.
It should be noted that the awarding entity / entities reserve the right to shortlist at PQQ stage, it is envisaged that no more than 5 applicants per lot will be invited to participate in the ITN stage of this process. Where scores are equal at 5th place then those who have scored equally with the 5th placed applicant shall also be invited to participate in the ITN stage of this process.
Service Requirements.
• A reliable and consistently, high standard of catering experience for all customers that meets or exceeds their expectations and is considered value for money;
• Ability to provide an innovative menu offering to customers at a price that is fair.
• A safe, hygienic and pleasantly delivered service at all times.
• Offers the most economically advantageous catering solution to both contract awarding entities
The successful caterer(s) will be responsible for the delivery of the service and management of their staff though the following key areas;
• Staff Uniforms.
• Training.
• Maintenance of catering trolleys, urns, catering premises and equipment.
• On train EPOS system and credit card payment facility.
• Marketing and point of sale material.
• Office equipment and IT
• Catering stores equipment, shelving, goods carts etc.
• Cash handling and security.
• Allow for services costs such as waste disposal, water, electricity and property rent.
A Break- down of current catering services is included below, this may be subject to change throughout the life of the new contract.
Republic of Ireland Services (Lot 1)
100 catering service per day, consisting of the following.
• 100 x trolley
• 17 x 1st class (1 x 1st class carriage per set )
• 30 x buffet bar
• 5 x dining car services
Dublin – Belfast “Enterprise Service” Lot 2
16 catering services per day, consisting of the following.
• 16 x trolley
• 16 x 1st class ( 2 x 1st class carriages per set )
• 16 buffet bar
• 16 x dining car
Catering for group bookings and charter train services will be required.
Lot 3. If Lot 3 was to be awarded it will be the combined requirements of both Lot 1 and Lot 2
Potential Catering Trolley and water urn Requirement:
There is a potential requirement for 78 x trolley and 151 water urns to be delivered as part of this contract. Trolley and urn must meet with IR’S specifications. This is the combined Lot 1 and Lot 2 potential requirement, the vast majority will apply to Lot 1.
It should be noted that the initial contract award period will be for 3 years with an option to further extend by an additional period of 24 months at the awarding entity / entities discretion.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
yes
Description of renewals:
January 2020 if extension option is not utilized, Jan 2022 if extension option is utilised
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged minimum number:
3
/
Maximum number:
5
Objective criteria for choosing the limited number of candidates:
See PQQ attached
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
January 2020 if extension option is not utilized, Jan 2022 if extension option is utilised
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
See PQQ
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See Attached PQQ document
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4)
Objective rules and criteria for participation
List and brief description of rules and criteria: See Attached PQQ document
III.1.6)
Deposits and guarantees required
See Attached PQQ document
III.1.7)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
See Attached PQQ document
III.1.8)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded
See Attached PQQ document
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
Available at ITN stage
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Negotiated procedure with prior call for competition
IV.1.4)
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
03/02/2017
Local time:
12:00
IV.2.3)
Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 15/03/2017
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 6
(from the date stated for receipt of tender)
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
Estimated timing for further notices to be published:
January 2020 if extension option is not utilized, January 2022 if extension option is utilised
VI.3)
Additional information
See PQQ
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Dublin
IE
VI.5)
Date of dispatch of this notice
06/01/2017