ETENDERS

Contract award notice

Information

Published

Date of dispatch of this notice: 28/12/2016

External Reference: 2016-415426

TED Reference: 2016/S 252-464755

Contract award notice

Cached Version

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Department of Social Protection
N/A
Buncrana Intreo Centre, McCarter's Road, Ardarvan,
Buncrana, Co. Donegal.
IE
IE
Contact person: Karen Keating
Telephone: +353 749342483
E-mail: karen.keating@welfare.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: http://www.welfare.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/349

I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

Social protection

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Archiving and Records Management Services (Digitisation of Records held on Microfilm) for the Department of Social Protection
II.1.2)

Main CPV code

48329000  -  Imaging and archiving system
II.1.3)

Type of contract

Services
II.1.4)

Short description

The provision of archiving and records management services (specifically the
transfer onto disk storage infrastructure, and the subsequent upload onto the
Department's digital platform, with the provision of accompanying search and
retrieval functionality) relating to confidential customer records currently saved on
acetate plastic-backed microfilm, held by the Department of Social Protection.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  304000.00  EUR
II.2)

Description

II.2.2)

Additional CPV code(s)

32353100  -  Records
72252000  -  Computer archiving services
79961330  -  Microfilming services
79995100  -  Archiving services
79996100  -  Records management
92512000  -  Archive services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
II.2.4)

Description of the procurement

The provision of archiving and records management services (specifically the
transfer onto disk storage infrastructure, and the subsequent upload onto the
Department's digital platform, with the provision of accompanying search and
retrieval functionality) relating to confidential customer records currently saved on
acetate plastic-backed microfilm, held by the Department of Social Protection.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality and comprehensiveness of the proposed solution, including the project plan, management procedures, deliverables, QA, and risk management procedures.  /  Weighting:  25%
Quality criterion  -  Name:  Calibre and balance of personnel proposed.  /  Weighting:  10%
Quality criterion  -  Name:  Demonstrated ability to guarantee the integrity, security and confidentiality of all materials and information related to the process.  /  Weighting:  10%
Quality criterion  -  Name:  Projected period required for completion.  /  Weighting:  15%
Price  -  Weighting:  40%
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 172-309117

Section V: Award of contract

Contract No: 1

Lot No: 1

Title: Archiving and Records Management Services (Digitisation of Records held on Microfilm) for the Department of Social Protection

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

14/11/2016
V.2.2)

Information about tenders

Number of tenders received:  3
Number of tenders received by electronic means:  3
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

GRM
376659
Damastown Way
Dublin
Damastown
IE
Telephone: +353 18227161
E-mail: bobdoyle@grm.ie
Fax: +353 18227164
NUTS code:  IE -  IRELAND
Internet address: http://www.grm.ie

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot:  304000.00  EUR

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Central Office of the High Court, Four Courts,
Dublin 7
IE

VI.5)

Date of dispatch of this notice

28/12/2016