Date of dispatch of this notice: 22/12/2016
Expire date: 01/02/2017
External Reference: 2016-830019
TED Reference: 2016/S 249-458146
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Tourism Ireland Limited
N/A
5th Floor - Bishop's Square, Redmond's Hill
D02 TD99
Dublin
IE
Contact person:
Hannah Hughes
Telephone:
+353 14763474
E-mail:
hhughes@tourismireland.com
Fax:
+353 014763642
NUTS code:
IE -
IRELAND
Main address:
http://www.ireland.com
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106727&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
to the following address:
Tourism Ireland
2 Bloor Street West, Suite 3403
Toronto, ON
M4W 3E2
CA
NUTS code:
IE -
IRELAND
Main address:
www.tourismireland.com
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Other activity:
Tourism Marketing
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Distribution & Warehousing in the Canadian Market
Reference number:
DIST-CAN-2017
II.1.2)
Main CPV code
79824000
-
Printing and distribution services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The Toronto office of Tourism Ireland wishes to enter into a contract with a Supplier for Distribution and Warehousing Services for the Canadian Market. The appointed logistics provider will take responsibility for shipping marketing literature and supporting materials through its marketing channels in the Canadian market. The Canadian market distributes approximately 100,000 items of literature per year. Logistics companies responding to this tender opportunity may opt to service the following lots: LOT ONE: Bulk Storage and Distribution of Literature; and LOT TWO: Mail Fulfilment of marketing literature to consumers in Canada. The Contract Period will be for three [3] years extendable for a further 2 years up to a max of five [5] years. It is anticipated that the Contract will commence in June 2017. Please note: this tender opportunity is also being notified to local suppliers in Canada.
II.1.5)
Estimated total value
Value excluding VAT: 270000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
LOT ONE: Bulk Storage and Distribution of Literature, i.e. at a carton or pallet level to the Toronto office, business partners, travel agencies and exhibitions in Canada.
LOT TWO: Mail Fulfilment of marketing literature to consumers in Canada.
LOT TWO: Mail Fulfilment of marketing literature to consumers in Canada.
II.2)
Description
II.2.1)
Title
Bulk Storage and Distribution of Literature
Lot No:
1
II.2.2)
Additional CPV code(s)
22000000
-
Printed matter and related products
63120000
-
Storage and warehousing services
63122000
-
Warehousing services
64121100
-
Mail delivery services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Canada
II.2.4)
Description of the procurement
Tourism Ireland is seeking to appoint a logistics partner capable of providing distribution and warehousing services for the Canadian market. The appointed logistics provider will take responsibility for shipping marketing literature and supporting materials through its marketing channels in the Canadian market.
Printed materials are one of the key marketing tools employed by Tourism Ireland. This includes the development, printing and distribution of high-quality marketing literature and supporting material including brochures, tour guides, posters, leaflets, etc. The marketing literature and supporting material is targeted at both consumers directly, and at various tour operators and trade associations in the overseas markets. It is critical that an effective and efficient distribution infrastructure is in place to ensure the marketing literature and support material generated is available at the right time in the right place.
Most of Tourism Ireland’s marketing material is currently printed in Ireland, and is developed and printed by both Tourism Ireland and various tour operators/trade associations in Ireland. Tourism Ireland is responsible for co-ordinating the distribution of all material through the various marketing channels. In addition, the Toronto office will occasionally print and distribute material for the Canadian market.
The Canadian market distributes approximately 100,000 items of literature per year.
Logistics companies responding to this tender opportunity may opt to service the following lot:
LOT ONE: Bulk Storage and Distribution of Literature, i.e. at a carton or pallet level to the Toronto office, business partners, travel agencies and exhibitions in Canada.
The expected service level/lead time for bulk distribution of literature is:
Delivery to Toronto office/trade partner: Within 5 working days of order being placed.
Exhibition Orders: Must be delivered at the specified time and location. Collection and return to the warehouse of material that has not been used will also be required.
The Contract Period will be for three [3] years subject to budget and annual performance review, and other factors, with the option, at Tourism Ireland’s discretion, to extend annually for a further two [2] years up to a maximum term of five [5] years.
It is anticipated that the Contract will commence in June 2017.
Printed materials are one of the key marketing tools employed by Tourism Ireland. This includes the development, printing and distribution of high-quality marketing literature and supporting material including brochures, tour guides, posters, leaflets, etc. The marketing literature and supporting material is targeted at both consumers directly, and at various tour operators and trade associations in the overseas markets. It is critical that an effective and efficient distribution infrastructure is in place to ensure the marketing literature and support material generated is available at the right time in the right place.
Most of Tourism Ireland’s marketing material is currently printed in Ireland, and is developed and printed by both Tourism Ireland and various tour operators/trade associations in Ireland. Tourism Ireland is responsible for co-ordinating the distribution of all material through the various marketing channels. In addition, the Toronto office will occasionally print and distribute material for the Canadian market.
The Canadian market distributes approximately 100,000 items of literature per year.
Logistics companies responding to this tender opportunity may opt to service the following lot:
LOT ONE: Bulk Storage and Distribution of Literature, i.e. at a carton or pallet level to the Toronto office, business partners, travel agencies and exhibitions in Canada.
The expected service level/lead time for bulk distribution of literature is:
Delivery to Toronto office/trade partner: Within 5 working days of order being placed.
Exhibition Orders: Must be delivered at the specified time and location. Collection and return to the warehouse of material that has not been used will also be required.
The Contract Period will be for three [3] years subject to budget and annual performance review, and other factors, with the option, at Tourism Ireland’s discretion, to extend annually for a further two [2] years up to a maximum term of five [5] years.
It is anticipated that the Contract will commence in June 2017.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 175000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
yes
Description of renewals:
The Contract Period will be for three [3] years subject to budget and annual performance review, and other factors, with the option, at Tourism Ireland’s discretion, to extend annually for a further two [2] years up to a maximum term of five [5] years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Mail Fulfilment of marketing literature to consumers in Canada
Lot No:
2
II.2.2)
Additional CPV code(s)
22000000
-
Printed matter and related products
63120000
-
Storage and warehousing services
63122000
-
Warehousing services
64121100
-
Mail delivery services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Canada
II.2.4)
Description of the procurement
Tourism Ireland is seeking to appoint a logistics partner capable of providing distribution and warehousing services for the Canadian market. The appointed logistics provider will take responsibility for shipping marketing literature and supporting materials through its marketing channels in the Canadian market.
Printed materials are one of the key marketing tools employed by Tourism Ireland. This includes the development, printing and distribution of high-quality marketing literature and supporting material including brochures, tour guides, posters, leaflets, etc. The marketing literature and supporting material is targeted at both consumers directly, and at various tour operators and trade associations in the overseas markets. It is critical that an effective and efficient distribution infrastructure is in place to ensure the marketing literature and support material generated is available at the right time in the right place.
Most of Tourism Ireland’s marketing material is currently printed in Ireland, and is developed and printed by both Tourism Ireland and various tour operators/trade associations in Ireland. Tourism Ireland is responsible for co-ordinating the distribution of all material through the various marketing channels. In addition, the Toronto office will occasionally print and distribute material for the Canadian market.
The Canadian market distributes approximately 100,000 items of literature per year.
Logistics companies responding to this tender opportunity may opt to service the following lot:
LOT TWO: Mail Fulfilment of marketing literature to consumers in Canada.
It is expected that consumer orders will be fulfilled as follows:
Delivery to Consumer: A maximum period of 10 days between order being placed and consumers receipt of literature.
The Contract Period will be for three [3] years subject to budget and annual performance review, and other factors, with the option, at Tourism Ireland’s discretion, to extend annually for a further two [2] years up to a maximum term of five [5] years.
It is anticipated that the Contract will commence in June 2017.
Printed materials are one of the key marketing tools employed by Tourism Ireland. This includes the development, printing and distribution of high-quality marketing literature and supporting material including brochures, tour guides, posters, leaflets, etc. The marketing literature and supporting material is targeted at both consumers directly, and at various tour operators and trade associations in the overseas markets. It is critical that an effective and efficient distribution infrastructure is in place to ensure the marketing literature and support material generated is available at the right time in the right place.
Most of Tourism Ireland’s marketing material is currently printed in Ireland, and is developed and printed by both Tourism Ireland and various tour operators/trade associations in Ireland. Tourism Ireland is responsible for co-ordinating the distribution of all material through the various marketing channels. In addition, the Toronto office will occasionally print and distribute material for the Canadian market.
The Canadian market distributes approximately 100,000 items of literature per year.
Logistics companies responding to this tender opportunity may opt to service the following lot:
LOT TWO: Mail Fulfilment of marketing literature to consumers in Canada.
It is expected that consumer orders will be fulfilled as follows:
Delivery to Consumer: A maximum period of 10 days between order being placed and consumers receipt of literature.
The Contract Period will be for three [3] years subject to budget and annual performance review, and other factors, with the option, at Tourism Ireland’s discretion, to extend annually for a further two [2] years up to a maximum term of five [5] years.
It is anticipated that the Contract will commence in June 2017.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 175000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
yes
Description of renewals:
The Contract Period will be for three [3] years subject to budget and annual performance review, and other factors, with the option, at Tourism Ireland’s discretion, to extend annually for a further two [2] years up to a maximum term of five [5] years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Requests to participate may be submitted by groups of contractors. Should the contract be awarded to a
consortium, each firm in the consortium shall be jointly or severally liable to the Contracting Authority for the
fulfilment of the terms of the contract. Submissions should make clear which companies are proposed to be the
members of the consortium (and jointly and severally liable to the Contracting Authority) and which are to be
sub-contractors. Subsequent changes to the members of the consortium may result in disqualification of that
group.
consortium, each firm in the consortium shall be jointly or severally liable to the Contracting Authority for the
fulfilment of the terms of the contract. Submissions should make clear which companies are proposed to be the
members of the consortium (and jointly and severally liable to the Contracting Authority) and which are to be
sub-contractors. Subsequent changes to the members of the consortium may result in disqualification of that
group.
III.1.2)
Economic and financial standing
List and brief description of selection criteria:
Information and formalities necessary for evaluating if requirements are met:
(1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
(1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.1.3)
Technical and professional ability
List and brief description of selection criteria:
Minimum level(s) of standards possibly required: Respondents will be asked to provide the following information:
— Details of previous projects of a similar nature, scope and geographical spread completed in the last 3 years, including a description of the project, delivery timeframes, value (quoted in CANS$ Dollars where relevant. For non-Canadian based companies, please state the local currency amounts and also convert to CAN$ Dollars quoting the fixed
exchange rate) and the names, positions and contact details of managerial reference names in each instance.
Please refer to the Request for Tender documention:
— Details of the size of the applicant organisation and a list of countries in which the applicant organisation operates. Size will be determined by assessing a range of factors, including (but not limited to) number of employees, number and size of distribution centres, range of services offered,
— Details of Reporting and IT capabilities,
— Details of the experience of each of the individuals who will form part of the applicant organisation’s proposed account management team.
— Details of previous projects of a similar nature, scope and geographical spread completed in the last 3 years, including a description of the project, delivery timeframes, value (quoted in CANS$ Dollars where relevant. For non-Canadian based companies, please state the local currency amounts and also convert to CAN$ Dollars quoting the fixed
exchange rate) and the names, positions and contact details of managerial reference names in each instance.
Please refer to the Request for Tender documention:
— Details of the size of the applicant organisation and a list of countries in which the applicant organisation operates. Size will be determined by assessing a range of factors, including (but not limited to) number of employees, number and size of distribution centres, range of services offered,
— Details of Reporting and IT capabilities,
— Details of the experience of each of the individuals who will form part of the applicant organisation’s proposed account management team.
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
01/02/2017
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 6
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
01/02/2017
Local time:
12:00
Place:
Tourism Ireland's Toronto office.
Information about authorised persons and opening procedure:
Authorised officers of Tourism Ireland.
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
Estimated timing for further notices to be published:
2023
VI.3)
Additional information
These services are being procured via a competitive tender process using the Open procedure. All qualifying tenders received will be evaluated against the pre-qualification criteria and then against the suitability and award criteria.
Tourism Ireland requires all Tenderers to adopt a standard, prescribed format as specified in the Response document.
(3 copies plus 1 soft copy ) must be delivered in a sealed envelope to the delivery address by the deadline stated in this Contract Notice. Tourism Ireland will not accept or consider Tenders delivered after this deadline.
Tourism Ireland will not accept responsibility for Tenders that are lost or damaged in the post.
Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded.
Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website.
The contract will be subject to Irish law.
Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
This Contract Notice does not represent a commitment to enter into any contract(s).
Tourism Ireland requires all Tenderers to adopt a standard, prescribed format as specified in the Response document.
(3 copies plus 1 soft copy ) must be delivered in a sealed envelope to the delivery address by the deadline stated in this Contract Notice. Tourism Ireland will not accept or consider Tenders delivered after this deadline.
Tourism Ireland will not accept responsibility for Tenders that are lost or damaged in the post.
Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded.
Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website.
The contract will be subject to Irish law.
Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
This Contract Notice does not represent a commitment to enter into any contract(s).
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Dublin
IE
VI.5)
Date of dispatch of this notice
22/12/2016