ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 15/12/2016

Expire date: 18/01/2017

External Reference: 2016-190477

TED Reference: 2016/S 244-445484

Contract notice

Cached Version

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Local Government Management Agency
N/A
Local Government House, 35-39 Ushers Quay
Dublin 8
D08XKP7
IE
Contact person: Sasha Tuke
Telephone: +353 16332200
E-mail: stuke@lgma.ie
NUTS code:  IE0 -  IRELAND
Internet address(es):
Main address: http://www.lgma.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/412

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106363&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106363&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Collection, Sorting and Delivery of Library Items
Reference number:  TD-47
II.1.2)

Main CPV code

64120000  -  Courier services
II.1.3)

Type of contract

Services
II.1.4)

Short description

This tender is to procure collecting, sorting and delivery services for library items across thirty Local Authorities from service providers to provide a cost effective and efficient method of moving library stock to and from each library branch across the library branch network. This will be a pilot service for the period March–August 2017. The findings of the pilot service will further determine the viability and effectiveness of a national collecting, sorting and delivery service for all public library branches within thirty local authorities throughout Ireland. An initial pilot is underway is thirteen authorities and is due for completion in February 2017.
The pilot contract is expected to commence on the 1st of March and run until the 31st of August 2017 with an option to extend by a further six months.
II.1.5)

Estimated total value

Value excluding VAT: 240000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

64110000  -  Postal services
64113000  -  Postal services related to parcels
64121000  -  Multi-modal courier services
64121100  -  Mail delivery services
64121200  -  Parcel delivery services
64122000  -  Internal office mail and messenger services
92510000  -  Library and archive services
92511000  -  Library services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Ireland
II.2.4)

Description of the procurement

This tender is to procure collecting, sorting and delivery services for library items across thirty Local Authorities from service providers to provide a cost effective and efficient method of moving library stock to and from each library branch across the library branch network. This will be a pilot service for the period March–August 2017. The findings of the pilot service will further determine the viability and effectiveness of a national collecting, sorting and delivery service for all public library branches within thirty local authorities throughout Ireland. An initial pilot is underway is thirteen authorities and is due for completion in February 2017.
The pilot contract is expected to commence on the 1st of March and run until the 31st of August 2017 with an option to extend by a further six months.
Library users from any of these thirty local authorities can request items from any of these thirty local authorities and users can collect the physical items (books and DVS’s) from any of the 333 branches within these thirty authorities. Books and DVDs need to be collected, sorted and transported between all thirty authorities.
In total, these library authorities operate 333 number of branches, which would be relevant to the tender.
The collecting, sorting and delivery service will be required to deliver externally sourced items directly to requesting library branches. Existing transport arrangements within local authorities for internally sourced material will continue to operate as normal and will not be included as part of this service.
Details on all the branches is provided in Appendix A. Please note that it is proposed to provide 24/7 access to all branches for the purpose of this tender.
Volumes from each branch will vary depending on demand for stock to and from each branch. Our required service is for a twice weekly collection and delivery to each branch.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 240000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 6
This contract is subject to renewal: yes
Description of renewals:  
Option to renew for a further six months
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

To procure collecting, sorting and delivery services
for library items across thirty Local Authorities from
service providers to provide a cost effective and
efficient method of moving library stock to and from
each library branch across the library branch
network.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  As described in Procurement Documents
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As described in Procurement Documents

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  18/01/2017
Local time:  16:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  18/04/2017
IV.2.7)

Conditions for opening of tenders

Date:  18/01/2017
Local time:  16:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

As described in Tender Documents
VI.4)

Procedures for review

VI.4.1)

Review body

Local Government Management Agency
35-39 Ushers Quay
Dublin 8
IE

VI.5)

Date of dispatch of this notice

15/12/2016