Date of dispatch of this notice: 15/12/2016
Expire date: 09/02/2017
External Reference: 2016-537064
TED Reference: 2016/S 245-447155
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Environment and Transportation Department, Block 2, Floor 6, Civic Offices, Wood Quay
Dublin 8
Dublin
IE
Contact person:
Paul McCarthy
Telephone:
+353 012227501
E-mail:
paul.mccarthy@dublincity.ie
NUTS code:
IE021 -
Dublin
Main address:
www.etenders.gov.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=104918&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
INVITATION TO TENDER FOR THE ESTABLISHMENT OF A MULTI PARTY FRAMEWORK AGREEMENT FOR THE SUPPLY ON LEASE HIRE WITH MAINTENANCE OF VANS AND CHASSIS CAB PICK-UP TRUCKS
Reference number:
110846
II.1.2)
Main CPV code
34100000
-
Motor vehicles
II.1.3)
Type of contract
Supplies
II.1.4)
Short description
Dublin City Council proposes to establish a multi party framework agreement for 3 years, with an option to extend for a further 1 year solely at the discretion of Dublin City Council, for the supply on lease hire with maintenance of vans, chassis cab pick-ups and mini buses to Dublin City Council. The framework agreement will be established on foot of this tender competition. Dublin City Council will admit between 3 and 5 firms to the framework. It is anticipated that Dublin City Council will have an initial requirement for approximately 194 vehicles on lease hire with maintenance in 2017. Requirements in subsequent years may be for smaller numbers and will be procured through the framework.
II.1.5)
Estimated total value
Value excluding VAT: 5000000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
See 2.1 of the tender document.
II.2)
Description
II.2.1)
Title
Small Panel Van, Single Cab, SWB, Load Volume 2.9cu.m, Payload > 560kg
Lot No:
1
II.2.2)
Additional CPV code(s)
34136000
-
Vans
34139100
-
Chassis cabs
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Wood Quay, Dublin 8.
II.2.4)
Description of the procurement
Tenders are invited for the supply on lease hire with
maintenance for 5 years of approximately 80 No.
small panel
vans with single cab, short wheel base, volume
2.9cu.m
and payload >560kg.
maintenance for 5 years of approximately 80 No.
small panel
vans with single cab, short wheel base, volume
2.9cu.m
and payload >560kg.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 1765000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Small Panel Van, Single Cab, LWB, Load Volume 3.6cu.m, Payload > 560kg
Lot No:
2
II.2.2)
Additional CPV code(s)
34136000
-
Vans
34139100
-
Chassis cabs
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Wood Quay, Dublin 8.
II.2.4)
Description of the procurement
Tenders are invited for the supply on lease hire with
maintenance for 5 years of approximately 12 No.
small panel vans with single cab, long wheel base,
volume 3.6cu.m and payload >560kg.
maintenance for 5 years of approximately 12 No.
small panel vans with single cab, long wheel base,
volume 3.6cu.m and payload >560kg.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 265000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Medium Panel Van, Single Cab, FWD, Load Volume 6cu.m, Payload >850kg
Lot No:
3
II.2.2)
Additional CPV code(s)
34136000
-
Vans
34139100
-
Chassis cabs
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Wood Quay, Dublin 8.
II.2.4)
Description of the procurement
Tenders are invited for the supply on lease hire with
maintenance for 5 years of approximately 64 No.
medium panel vans with single cab, front wheel
drive, volume 6cu.m and payload >850kg.
maintenance for 5 years of approximately 64 No.
medium panel vans with single cab, front wheel
drive, volume 6cu.m and payload >850kg.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 1600000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Large Panel Van, Single Cab, LWB, RWD, High Roof, Load Volume 15cu.m, Payload 1,000kg
Lot No:
4
II.2.2)
Additional CPV code(s)
34136000
-
Vans
34139100
-
Chassis cabs
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Wood Quay, Dublin 8.
II.2.4)
Description of the procurement
Tenders are invited for the supply on lease hire with
maintenance for 5 years of approximately 8 No.
large panel vans with single cab, long wheel base,
rear wheel drive, high roof, load volume 15cu.m and
payload 1,000kg.
maintenance for 5 years of approximately 8 No.
large panel vans with single cab, long wheel base,
rear wheel drive, high roof, load volume 15cu.m and
payload 1,000kg.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 226000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Chassis Cab Pick-Up Truck, Single Cab, 3500kg GVM, RWD, MWB, Payload 1,000kg
Lot No:
5
II.2.2)
Additional CPV code(s)
34136000
-
Vans
34139100
-
Chassis cabs
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Wood Quay, Dublin 8.
II.2.4)
Description of the procurement
Tenders are invited for the supply on lease hire with
maintenance for 5 years of approximately 3 No.
chassis cab pick-up trucks with single cab, 3500kg
GVM, rear wheel drive, medium wheel base and
payload 1000kg.
maintenance for 5 years of approximately 3 No.
chassis cab pick-up trucks with single cab, 3500kg
GVM, rear wheel drive, medium wheel base and
payload 1000kg.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 85000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Chassis Cab Pick-Up Truck, Single Cab, 3500kg GVM, RWD, MWB, Payload 1,000kg, End Tipping
Lot No:
6
II.2.2)
Additional CPV code(s)
34136000
-
Vans
34139100
-
Chassis cabs
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Wood Quay, Dublin 8.
II.2.4)
Description of the procurement
Tenders are invited for the supply on lease hire with
maintenance for 5 years of approximately 12 No.
chassis cab pick-up trucks with single cab, 3500kg
GVM, rear wheel drive, medium wheel base,
payload 1000kg and end tipping.
maintenance for 5 years of approximately 12 No.
chassis cab pick-up trucks with single cab, 3500kg
GVM, rear wheel drive, medium wheel base,
payload 1000kg and end tipping.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 399000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Chassis Cab Pick-Up Truck, Single Cab, 4,700kg GVM, RWD, LWB, Payload 2,500kg, End Tipping
Lot No:
7
II.2.2)
Additional CPV code(s)
34136000
-
Vans
34139100
-
Chassis cabs
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Wood Quay, Dublin 8.
II.2.4)
Description of the procurement
Tenders are invited for the supply on lease hire with
maintenance for 5 years of approximately 2 No.
chassis cab pick-up trucks with single cab, 4700kg
GVM, rear wheel drive, long wheel base, payload
2500kg and end tipping.
maintenance for 5 years of approximately 2 No.
chassis cab pick-up trucks with single cab, 4700kg
GVM, rear wheel drive, long wheel base, payload
2500kg and end tipping.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 71000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Chassis Cab Pick-Up Truck, Crew Cab, 3500kg GVM, RWD, LWB, Payload 1,000kg, End Tipping, Tail Lift
Lot No:
8
II.2.2)
Additional CPV code(s)
34136000
-
Vans
34139100
-
Chassis cabs
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Wood Quay, Dublin 8.
II.2.4)
Description of the procurement
Tenders are invited for the supply on lease hire with
maintenance for 5 years of approximately 12 No.
chassis cab pick-up trucks with crew cab, 3500kg
GVM, rear wheel drive, long wheel base, payload
1000kg, end tipping and tail lift.
maintenance for 5 years of approximately 12 No.
chassis cab pick-up trucks with crew cab, 3500kg
GVM, rear wheel drive, long wheel base, payload
1000kg, end tipping and tail lift.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 542000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Chassis Cab Pick-Up Truck, Crew Cab, 3500kg GVM, RWD, LWB, Payload 1,000kg, Tail Lift
Lot No:
9
II.2.2)
Additional CPV code(s)
34136000
-
Vans
34139100
-
Chassis cabs
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Wood Quay, Dublin 8.
II.2.4)
Description of the procurement
Tenders are invited for the supply on lease hire with
maintenance for 5 years of approximately 1 No.
chassis cab pick-up trucks with crew cab, 3500kg
GVM, rear wheel drive, long wheel base, payload
1000kg and tail lift.
maintenance for 5 years of approximately 1 No.
chassis cab pick-up trucks with crew cab, 3500kg
GVM, rear wheel drive, long wheel base, payload
1000kg and tail lift.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 39000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
5
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
31/12/2016
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
31/12/2016
Local time:
12:00
Information about authorised persons and opening procedure:
The date and time for opening tenders set out above may change at the discretion of Dublin City Council.
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
Additional Information – Dublin City Council
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The contract is for use by Dublin City Council.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to paul.mccarthy@dublincity.ie for the attention of Paul McCarthy. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 26th January 2017 to enable issue of responses to all interested parties.
12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The contract is for use by Dublin City Council.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to paul.mccarthy@dublincity.ie for the attention of Paul McCarthy. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 26th January 2017 to enable issue of responses to all interested parties.
12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Chief Registrar, The Four Courts
Inns Quay
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Please contact your solicitor.
VI.5)
Date of dispatch of this notice
15/12/2016