Date of dispatch of this notice: 06/10/2016
Expire date: 29/11/2016
External Reference: 2016-503772
TED Reference: 2016/S 196-353502
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Higher Education Authority
0085228K
Brooklawn House
Dublin 4
Shelbourne Road
IE
Contact person:
Sean O'Reilly
E-mail:
Sean.OReilly@thea.ie
NUTS code:
IE021 -
Dublin
Main address:
http://www.hea.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1176
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103806&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
to the following address:
Technological Higher Education Association
Fumbally Square, Fumbally Lane
Dublin
D08 XYA5
IE
Contact person:
Sean O'Reilly
E-mail:
Sean.OReilly@thea.ie
NUTS code:
IE021 -
Dublin
Main address:
http://www.thea.ie/
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1176
I.4)
Type of the contracting authority
National or federal agency/office
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
ISSE Tender 2017-2019
Reference number:
109805
II.1.2)
Main CPV code
79311100
-
Survey design services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The HEA, on behalf of the project co-sponsors, is now seeking tenders to conduct Irish Survey of Student Engagements for a three-year period starting in 2017. A collaborative management and governance structure is in place with institutional representatives participating in a number of project working groups. It is expected that the successful tenderer will interact primarily with individual institutions for receipt of demographic data, delivery of survey access to target cohorts, and provision of survey results after national fieldwork has concluded; and with the central project manager for other matters, including the national datasets. After the first year of the new contract, this structure may be reviewed. Any revised structure that may be put in place will not be more onerous for the contractor.
II.1.5)
Estimated total value
Value excluding VAT: 250000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
79311000
-
Survey services
79311200
-
Survey conduction services
79311300
-
Survey analysis services
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
II.2.4)
Description of the procurement
The Higher Education Authority (HEA), on behalf of the project co-sponsors, is now seeking tenders to conduct the next Irish Survey of Students Engagements for a three-year period starting in 2017.
From 2014 to 2016 an online census survey was undertaken with invitations issued to all first and final year undergraduate students, and to taught postgraduate students, in thirty participating higher education institutions. In 2016, the target population was c. 131,000 students and 29,173 students responded, representing a national response rate of 22.2%. It is expected that the response rate will continue to increase on an annual basis and that effective, accessible delivery of survey questions to target cohorts will support continued improvements to the response rates for individual institutions.
The HEA, on behalf of the project co-sponsors, is now seeking tenders to conduct Irish Survey of Student Engagements for a three-year period starting in 2017. A collaborative management and governance structure is in place with institutional representatives participating in a number of project working groups. It is expected that the successful tenderer will interact primarily with individual institutions for receipt of demographic data, delivery of survey access to target cohorts, and provision of survey results after national fieldwork has concluded; and with the central project manager for other matters, including the national datasets. After the first year of the new contract, this structure mayl be reviewed. Any revised structure that may be put in place will not be more onerous for the contractor.
Detailed functional requirements are listed in detail on www.etenders.gov.ie RFT 109805
The successful Tenderer will be expected to meet the following deadlines:
December 2016: Initial engagement with institutions’ identified contacts and planning for
demonstration / testing of system
February - March 2017: Implement survey, with local monitoring of responses, for preagreed three week local window within eight week national timeframe
April 2017: Provide national and local datasets, accompanied by defined analysis reports
NOTE: Further information relating to this notice may be available on the eTenders Web Site under Reference 109805
From 2014 to 2016 an online census survey was undertaken with invitations issued to all first and final year undergraduate students, and to taught postgraduate students, in thirty participating higher education institutions. In 2016, the target population was c. 131,000 students and 29,173 students responded, representing a national response rate of 22.2%. It is expected that the response rate will continue to increase on an annual basis and that effective, accessible delivery of survey questions to target cohorts will support continued improvements to the response rates for individual institutions.
The HEA, on behalf of the project co-sponsors, is now seeking tenders to conduct Irish Survey of Student Engagements for a three-year period starting in 2017. A collaborative management and governance structure is in place with institutional representatives participating in a number of project working groups. It is expected that the successful tenderer will interact primarily with individual institutions for receipt of demographic data, delivery of survey access to target cohorts, and provision of survey results after national fieldwork has concluded; and with the central project manager for other matters, including the national datasets. After the first year of the new contract, this structure mayl be reviewed. Any revised structure that may be put in place will not be more onerous for the contractor.
Detailed functional requirements are listed in detail on www.etenders.gov.ie RFT 109805
The successful Tenderer will be expected to meet the following deadlines:
December 2016: Initial engagement with institutions’ identified contacts and planning for
demonstration / testing of system
February - March 2017: Implement survey, with local monitoring of responses, for preagreed three week local window within eight week national timeframe
April 2017: Provide national and local datasets, accompanied by defined analysis reports
NOTE: Further information relating to this notice may be available on the eTenders Web Site under Reference 109805
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 250000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Tenderers’ attention is drawn to the Fifth Schedule of the sample contract provided in
Appendix B which includes a statement on the storage of personal data within the European Economic Area.
Appendix B which includes a statement on the storage of personal data within the European Economic Area.
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
29/11/2016
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.7)
Conditions for opening of tenders
Date:
29/11/2016
Local time:
12:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities. This invitation to tender is issued subject to formal approval of project funding. The decision on funding is anticipated during the November meeting of the relevant HEA Committee.
5) It will be a condition of award that tenderers and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded under the agreement at any time.
7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tenders in order to avoid the risk of elimination from the competition.
8) Tenderers’ attention is drawn to the Fifth Schedule of the sample contract provided in
Appendix B which includes a statement on the storage of personal data within the European Economic Area.
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities. This invitation to tender is issued subject to formal approval of project funding. The decision on funding is anticipated during the November meeting of the relevant HEA Committee.
5) It will be a condition of award that tenderers and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded under the agreement at any time.
7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tenders in order to avoid the risk of elimination from the competition.
8) Tenderers’ attention is drawn to the Fifth Schedule of the sample contract provided in
Appendix B which includes a statement on the storage of personal data within the European Economic Area.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, Four Courts, Inns Quay, Dublin 7
Dublin
IE
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
http://www.courts.ie
VI.5)
Date of dispatch of this notice
06/10/2016