Date of dispatch of this notice: 12/09/2016
Expire date: 14/10/2016
External Reference: 2016-823921
TED Reference: 2016/S 180-322667
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Sustainable Energy Authority of Ireland
N/A
Wilton Park House
Dublin
Wilton Place
IE
Contact person:
Nathalie Sheridan
Telephone:
+353 18082130
E-mail:
etenders@seai.ie
NUTS code:
IE -
IRELAND
Main address:
http://www.seai.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1188
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103023&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103023&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Other activity:
Sustainable Energy
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Technical Services for SEAI Sustainable Energy Communities
II.1.2)
Main CPV code
71314300
-
Energy-efficiency consultancy services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The Sustainable Energy Authority of Ireland (SEAI) has a mission to play a
leading role in transforming Ireland into a society based on sustainable energy
structures, technologies and practices. The objective of this RFT is to appoint
suitably qualified organisations for the provision of technical advice to
Sustainable Energy Communities under four LOTs as follows: Technical
Advisors (Lots 1, 2, 3 and 4): To engage directly with the exemplar SECs,
providing technical support to progress sustainable energy projects and to
develop specific core competencies as outlined below. Lot 1 - Strong
Partnerships/ Energy Champions and Integrated Planning Lot 2 - Strategic
Financing Lot 3 - Energy Efficiency and Renewable Energy Lot 4 - Smart Energy
and Sustainable Transport Successful tenderers will form part of a multi-parties
framework. For more information please refer to the notice published on
www.etenders.gov.ie
leading role in transforming Ireland into a society based on sustainable energy
structures, technologies and practices. The objective of this RFT is to appoint
suitably qualified organisations for the provision of technical advice to
Sustainable Energy Communities under four LOTs as follows: Technical
Advisors (Lots 1, 2, 3 and 4): To engage directly with the exemplar SECs,
providing technical support to progress sustainable energy projects and to
develop specific core competencies as outlined below. Lot 1 - Strong
Partnerships/ Energy Champions and Integrated Planning Lot 2 - Strategic
Financing Lot 3 - Energy Efficiency and Renewable Energy Lot 4 - Smart Energy
and Sustainable Transport Successful tenderers will form part of a multi-parties
framework. For more information please refer to the notice published on
www.etenders.gov.ie
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
Lot 1 - Strong Partnerships/ Energy Champions and Integrated Planning
Lot No:
1
II.2.2)
Additional CPV code(s)
71314300
-
Energy-efficiency consultancy services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
II.2.4)
Description of the procurement
Strong Partnerships/ Energy Champions
Support the SEC to:
• Create a Year 1 workplan outlining goals, priorities and key actions
• Develop a three-year project roadmap
• Initiate contact with local, regional, or national authorities and institutions
• Coordinate and strategically fit SEC actions and plans with spatial planning and policy
• Engage in ongoing stakeholder mapping - to identify potential partners, supporters and challengers
• Develop a strategy to connect and align with key stakeholders
• Develop a plan to integrate projects across different areas (e.g. Energy Efficiency and Transport)
• Actively integrate projects across different areas
• Develop an integrated system of data collection across all elements of the initiative
• Establish a methodology to ensure an annual review of progress towards goals
Integrated Planning
Support the SEC to:
• Establish a Steering Group with representation from at least 3 sectors; i.e. private, business, education, Local Authority
• Initiate contact with local authorities and other community groups
• Explore opportunity to work in partnerships with other community groups
• Reach out to key regional and national groups, stakeholders and authorities
• Explore opportunity to work in partnerships with key regional and national groups, stakeholders and authorities
• Carry out a stakeholder engagement process to consult the general public on the project (e.g. town hall meeting)
• Encourage all members of the community to play an active role in the design and implementation of the initiative
• Actively participate in SEC Network events
• Seek to provided or received peer-to-peer support (e.g. sharing ideas, resources, advice or support) to others in the Network
Appointment: Lot 1 –three organisations
Support the SEC to:
• Create a Year 1 workplan outlining goals, priorities and key actions
• Develop a three-year project roadmap
• Initiate contact with local, regional, or national authorities and institutions
• Coordinate and strategically fit SEC actions and plans with spatial planning and policy
• Engage in ongoing stakeholder mapping - to identify potential partners, supporters and challengers
• Develop a strategy to connect and align with key stakeholders
• Develop a plan to integrate projects across different areas (e.g. Energy Efficiency and Transport)
• Actively integrate projects across different areas
• Develop an integrated system of data collection across all elements of the initiative
• Establish a methodology to ensure an annual review of progress towards goals
Integrated Planning
Support the SEC to:
• Establish a Steering Group with representation from at least 3 sectors; i.e. private, business, education, Local Authority
• Initiate contact with local authorities and other community groups
• Explore opportunity to work in partnerships with other community groups
• Reach out to key regional and national groups, stakeholders and authorities
• Explore opportunity to work in partnerships with key regional and national groups, stakeholders and authorities
• Carry out a stakeholder engagement process to consult the general public on the project (e.g. town hall meeting)
• Encourage all members of the community to play an active role in the design and implementation of the initiative
• Actively participate in SEC Network events
• Seek to provided or received peer-to-peer support (e.g. sharing ideas, resources, advice or support) to others in the Network
Appointment: Lot 1 –three organisations
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2016
/
End:
This contract is subject to renewal:
yes
Description of renewals:
SEAI is awarding a contract initially for a one year period, which subject to satisfactory performance, organisational need and budget availability, may be extended for a second and third year depending on the SEC Programme progression.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
yes
Identification of the project:
ERDF
II.2)
Description
II.2.1)
Title
Lot 2 - Strategic Financing
Lot No:
2
II.2.2)
Additional CPV code(s)
71314300
-
Energy-efficiency consultancy services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
II.2.4)
Description of the procurement
Lot 2 - Strategic Financing
Support the SEC to:
• Identify and appoint a dedicated financial accountant
• Identify and appoint financial controller
• Consider engaging in strategic financial partnerships (e.g. brokering with suppliers)
• Scoping potential grant sources
• Research other funding models (e.g. community loans, social financing, energy performance contracting)
• Utilise one or more of these strategies
• Develop a long-term financial plan
• Increase the number and types of funding streams adopted by the SEC
• Establish ways to measure SEC economic impact (e.g. jobs created, money saved on bills)
• Establish measurement process to assess SEC impact on an ongoing basis
Appointment: Lot 2 –two organisations
Support the SEC to:
• Identify and appoint a dedicated financial accountant
• Identify and appoint financial controller
• Consider engaging in strategic financial partnerships (e.g. brokering with suppliers)
• Scoping potential grant sources
• Research other funding models (e.g. community loans, social financing, energy performance contracting)
• Utilise one or more of these strategies
• Develop a long-term financial plan
• Increase the number and types of funding streams adopted by the SEC
• Establish ways to measure SEC economic impact (e.g. jobs created, money saved on bills)
• Establish measurement process to assess SEC impact on an ongoing basis
Appointment: Lot 2 –two organisations
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2016
/
End:
This contract is subject to renewal:
yes
Description of renewals:
SEAI is awarding a contract initially for a one year period, which subject to satisfactory performance, organisational need and budget availability, may be extended for a second and third year depending on the SEC Programme progression.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
yes
Identification of the project:
ERDF
II.2)
Description
II.2.1)
Title
Lot 3 - Energy Efficiency and Renewable Energy
Lot No:
3
II.2.2)
Additional CPV code(s)
71314300
-
Energy-efficiency consultancy services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
II.2.4)
Description of the procurement
Lot 3 - Energy Efficiency and Renewable Energy
Energy Efficiency
Support the SEC to:
• Review overall energy use and spend across community
• Identify potential opportunities for improving energy efficiency
• Identify Year 1 / 2 / 3 projects
• Set targets to measure progress
• Start one or more energy efficiency projects
• Develop an awareness / behavioural change campaign
• Gather, analyse and report data
• Reach SEC annual energy efficiency targets
• Assess if the energy efficiency initiative can be expanded to impact on a wider scale
• Share learnings from energy efficiency projects
Renewable Energy
Support the SEC to:
• Review current renewable energy generation projects in SEC
• Identify potential renewable energy opportunities (e.g. using LARES)
• Identify Year 1/ 2/ 3 renewable energy projects
• Set targets to measure progress
• Start renewable energy projects i.e. project planning / development
• Complete renewable energy projects
• Gather, analyse and report data from SEC renewable energy projects
• Reach SEC energy generation targets
• Assess if the renewable energy initiative can create impact at a wider scale, or become an exemplar
• Share learnings from SEC renewable energy projects
Appointment:
Lot 3 –three organisations
Energy Efficiency
Support the SEC to:
• Review overall energy use and spend across community
• Identify potential opportunities for improving energy efficiency
• Identify Year 1 / 2 / 3 projects
• Set targets to measure progress
• Start one or more energy efficiency projects
• Develop an awareness / behavioural change campaign
• Gather, analyse and report data
• Reach SEC annual energy efficiency targets
• Assess if the energy efficiency initiative can be expanded to impact on a wider scale
• Share learnings from energy efficiency projects
Renewable Energy
Support the SEC to:
• Review current renewable energy generation projects in SEC
• Identify potential renewable energy opportunities (e.g. using LARES)
• Identify Year 1/ 2/ 3 renewable energy projects
• Set targets to measure progress
• Start renewable energy projects i.e. project planning / development
• Complete renewable energy projects
• Gather, analyse and report data from SEC renewable energy projects
• Reach SEC energy generation targets
• Assess if the renewable energy initiative can create impact at a wider scale, or become an exemplar
• Share learnings from SEC renewable energy projects
Appointment:
Lot 3 –three organisations
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2016
/
End:
This contract is subject to renewal:
yes
Description of renewals:
SEAI is awarding a contract initially for a one year period, which subject to satisfactory performance, organisational need and budget availability, may be extended for a second and third year depending on the SEC Programme progression.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
yes
Identification of the project:
ERDF
II.2)
Description
II.2.1)
Title
Lot 4 - Smart Energy and Sustainable Transport
Lot No:
4
II.2.2)
Additional CPV code(s)
71314300
-
Energy-efficiency consultancy services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
II.2.4)
Description of the procurement
Lot 4 - Smart Energy and Sustainable Transport
Smart Energy
Support the SEC to:
• Review current methods of monitoring energy consumption in SEC
• Identify potential smart energy opportunities
• Identify Year 1/ 2/ 3 smart energy projects
• Set targets to measure progress
• Implement smart energy projects
• Link smart energy project to an awareness / behavioural change campaign
• Gather, analyse and report data from SEC
• Reach SEC targets
• Assess if the smart energy initiative can be advanced to a larger scale, or become an exemplar
• Share learnings from your smart energy project
Sustainable Transport
Support the SEC to:
• Review current transport energy use and spend
• Identify potential opportunities for sustainable transport options
• Identify Year 1/ 2/ 3 sustainable transport projects
• Set targets to measure progress
• Start a sustainable transport project
• Begin a driver awareness / behavioural change campaign
• Gather, analyse and report data
• Reach SEC annual sustainable transport targets
• Review if the sustainable transport initiative can be advanced to a larger scale, or become an exemplar
• Share learnings from SEC sustainable transport projects
Appointment: Lot 4 –two organisations
Smart Energy
Support the SEC to:
• Review current methods of monitoring energy consumption in SEC
• Identify potential smart energy opportunities
• Identify Year 1/ 2/ 3 smart energy projects
• Set targets to measure progress
• Implement smart energy projects
• Link smart energy project to an awareness / behavioural change campaign
• Gather, analyse and report data from SEC
• Reach SEC targets
• Assess if the smart energy initiative can be advanced to a larger scale, or become an exemplar
• Share learnings from your smart energy project
Sustainable Transport
Support the SEC to:
• Review current transport energy use and spend
• Identify potential opportunities for sustainable transport options
• Identify Year 1/ 2/ 3 sustainable transport projects
• Set targets to measure progress
• Start a sustainable transport project
• Begin a driver awareness / behavioural change campaign
• Gather, analyse and report data
• Reach SEC annual sustainable transport targets
• Review if the sustainable transport initiative can be advanced to a larger scale, or become an exemplar
• Share learnings from SEC sustainable transport projects
Appointment: Lot 4 –two organisations
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2016
/
End:
This contract is subject to renewal:
yes
Description of renewals:
SEAI is awarding a contract initially for a one year period, which subject to satisfactory performance, organisational need and budget availability, may be extended for a second and third year depending on the SEC Programme progression.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
yes
Identification of the project:
ERDF
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
10
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 153-276903
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
14/10/2016
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 120
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
14/10/2016
Local time:
12:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.4)
Procedures for review
VI.4.1)
Review body
SEAI
Dublin
IE
VI.5)
Date of dispatch of this notice
12/09/2016