ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 02/09/2016

Expire date: 10/10/2016

External Reference: 2016-454807

TED Reference: 2016/S 172-309117

Contract notice

Cached Version

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Department of Social Protection
N/A
Buncrana Intreo Centre, McCarter's Road, Ardarvan,
Buncrana, Co. Donegal.
IE
IE
Contact person: Karen Keating
Telephone: +353 749342483
E-mail: karen.keating@welfare.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: http://www.welfare.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/349

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102727&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102727&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

Social protection

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Archiving and Records Management Services (Digitisation of Records held on Microfilm) for the Department of Social Protection
II.1.2)

Main CPV code

48329000  -  Imaging and archiving system
II.1.3)

Type of contract

Services
II.1.4)

Short description

The provision of archiving and records management services (specifically the
transfer onto disk storage infrastructure, and the subsequent upload onto the
Department's digital platform, with the provision of accompanying search and
retrieval functionality) relating to confidential customer records currently saved on
acetate plastic-backed microfilm, held by the Department of Social Protection.
II.1.5)

Estimated total value

Value excluding VAT: 280000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

32353100  -  Records
72252000  -  Computer archiving services
79961330  -  Microfilming services
79995100  -  Archiving services
79996100  -  Records management
92512000  -  Archive services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
II.2.4)

Description of the procurement

The provision of archiving and records management services (specifically the
transfer onto disk storage infrastructure, and the subsequent upload onto the
Department's digital platform, with the provision of accompanying search and
retrieval functionality) relating to confidential customer records currently saved on
acetate plastic-backed microfilm, held by the Department of Social Protection.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 280000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 4
This contract is subject to renewal: yes
Description of renewals:  
Possible extension of the term by 6 months
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  03/10/2016
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  03/10/2016
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Central Office of the High Court, Four Courts,
Dublin 7
IE

VI.5)

Date of dispatch of this notice

02/09/2016