Date of dispatch of this notice: 26/08/2016
Expire date: 30/09/2016
External Reference: 2016-955126
TED Reference: 2016/S 167-300393
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council, Housing Maintenance Section
N/A
Block 2, Floor 3, Civic Offices, Wood Quay
Dublin 8
IE
Contact person:
Paul Fitzgerald
Telephone:
+353 12222057
NUTS code:
IE021 -
Dublin
Main address:
www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102454&B=ETENDERS_SIMPLEAdditional information can be obtained from
another address:
Paul Fitzgerald
Dublin 8
IE
E-mail:
paulj.fitzgerald@dublincity.ie
NUTS code:
IE021 -
Dublin
Main address:
www.dublincity.ie
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
REQUEST FOR TENDERS FOR SERVICING AND MAINTENANCE OF GAS BOILERS IN DUBLIN CITY COUNCIL HOUSING STOCK
Reference number:
RFT 108512
II.1.2)
Main CPV code
50531100
-
Repair and maintenance services of boilers
II.1.3)
Type of contract
Services
II.1.4)
Short description
Dublin City Council (DCC) invites responses to this Request for Tenders (RFT) from economic operators (Tenderers) for the provision of the SERVICING AND MAINTENANCE OF GAS BOILERS SERVICES as described in this RFT. Dublin City Council proposes to award contracts for 36 months with the option to extend for two (2) periods of 12 months. The Services are for the annual servicing of approximately 22,500 dwellings of domestic gas boilers in Dublin City Council’s housing stock and maintenance of boilers as the need arises in accordance with I.S. 813: 2014 (Edition 3)
This Tender is divided into 4 Lots and Tenderers can only win a maximum of one (1) Lot.
Main procurement objectives:
• The successful tenderer/s will have the capacity to provide an efficient and
cost effective service
For further information, please see tender documents available to download from www.etenders.gov.ie RFT ID 108512
This Tender is divided into 4 Lots and Tenderers can only win a maximum of one (1) Lot.
Main procurement objectives:
• The successful tenderer/s will have the capacity to provide an efficient and
cost effective service
For further information, please see tender documents available to download from www.etenders.gov.ie RFT ID 108512
II.1.5)
Estimated total value
Value excluding VAT: 10000000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
Maximum number of lots that may be awarded to one tenderer:
1
II.2)
Description
II.2.1)
Title
Ballymun, Cabra and Newtown
Lot No:
1
II.2.2)
Additional CPV code(s)
44621000
-
Radiators and boilers
44621200
-
Boilers
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Ballymun, Cabra and Newtown
II.2.4)
Description of the procurement
For further information, please see tender documents available to download from www.etenders.gov.ie RFT ID 108512
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 3750000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
36 Months with the Option to extend for two periods of 12 months
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Sun Drive Road and Marks Lane
Lot No:
2
II.2.2)
Additional CPV code(s)
44621000
-
Radiators and boilers
44621200
-
Boilers
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Sun Drive Road and Marks Lane
II.2.4)
Description of the procurement
For further information, please see tender documents available to download from www.etenders.gov.ie RFT ID 108512
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 2500000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
36 Months with the Option to extend for two periods of 12 months
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Coleraine Street and Portland Row
Lot No:
3
II.2.2)
Additional CPV code(s)
44621000
-
Radiators and boilers
44621200
-
Boilers
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Coleraine Street and Portland Row
II.2.4)
Description of the procurement
For further information, please see tender documents available to download from www.etenders.gov.ie RFT ID 108512
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 2500000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
36 Months with the Option to extend for two periods of 12 months
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Ballyfermot
Lot No:
4
II.2.2)
Additional CPV code(s)
44621000
-
Radiators and boilers
44621200
-
Boilers
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Ballyfermot
II.2.4)
Description of the procurement
For further information, please see tender documents available to download from www.etenders.gov.ie RFT ID 108512
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 1250000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
36 Months with the Option to extend for two periods of 12 months
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
For further information, please see tender documents available to download from www.etenders.gov.ie RFT ID 108512
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.1)
Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:
For further information, please see tender documents available to download from www.etenders.gov.ie RFT ID 108512
III.2.2)
Contract performance conditions
For further information, please see tender documents available to download from www.etenders.gov.ie RFT ID 108512
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
30/09/2016
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/09/2017
IV.2.7)
Conditions for opening of tenders
Date:
30/09/2016
Local time:
12:00
Place:
The time and date for opening of tenders may be changed at the discretion of Dublin City Council.
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
Estimated timing for further notices to be published:
36 Months / 12 Months / 12 Months
VI.2)
Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)
Additional information
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The contract is primarily for use by the Housing Maintenance Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late responses / tenders will not be accepted. Tenders / responses must be submitted via the eTenders Tenderbox facility.
8. Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. All queries regarding this public procurement competition must be emailed to paulj.fitzgerald@dublincity.ie for the attention of Paul Fitzgerald. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon 30th September, 2016 to enable issue of responses to all interested parties.
11. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The contract is primarily for use by the Housing Maintenance Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late responses / tenders will not be accepted. Tenders / responses must be submitted via the eTenders Tenderbox facility.
8. Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. All queries regarding this public procurement competition must be emailed to paulj.fitzgerald@dublincity.ie for the attention of Paul Fitzgerald. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon 30th September, 2016 to enable issue of responses to all interested parties.
11. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Chief Registrar, The Four Courts
Inns Quay
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Please consult your solicitor.
VI.5)
Date of dispatch of this notice
26/08/2016