Date of dispatch of this notice: 13/08/2016
Expire date: 13/09/2016
External Reference: 2016-183625
TED Reference: 2016/S 158-286182
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Residential Tenancies Board
N/A
PO Box 12323
Dublin
Dublin 2
IE
Contact person:
David White
Telephone:
+353 0818303037
E-mail:
david.white@prtb.ie
Fax:
+353 0818303039
NUTS code:
IE021 -
Dublin
Main address:
www.rtb.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1279
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102182&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102182&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Housing and community amenities
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Single Party Framework Agreement for Cloud Transformation and Managed Service
II.1.2)
Main CPV code
72000000
-
IT services: consulting, software development, Internet and support
II.1.3)
Type of contract
Services
II.1.4)
Short description
The Residential Tenancies Board invites expressions of interest to be considered for participation in a competitive dialogue procedure for the award of a single party framework agreement. The framework relates to providers who have access to a minimum of two data centres located within the European Economic Area (EEA) and which are subject to the provisions of EU law in relation to data storage and transmission and where the data centres that have been certified to ISO 27001 or similar. The services under the framework relate to hosting, managed service and migration.
II.1.5)
Estimated total value
Value excluding VAT: 5000000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
32412110
-
Internet network
32424000
-
Network infrastructure
48214000
-
Network operating system software package
50312300
-
Maintenance and repair of data network equipment
72100000
-
Hardware consultancy services
72200000
-
Software programming and consultancy services
72315000
-
Data network management and support services
72315100
-
Data network support services
72315200
-
Data network management services
72400000
-
Internet services
72500000
-
Computer-related services
72510000
-
Computer-related management services
72511000
-
Network management software services
72540000
-
Computer upgrade services
72700000
-
Computer network services
72710000
-
Local area network services
72720000
-
Wide area network services
72910000
-
Computer back-up services
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
Main site or place of performance:
Dublin Ireland
II.2.4)
Description of the procurement
The Residential Tenancies Board invites expressions of interest to be considered for participation in a competitive dialogue procedure for the award of a single party framework agreement. The framework relates to providers who have access to a minimum of two data centres located within the European Economic Area (EEA) and which are subject to the provisions of EU law in relation to data storage and transmission and where the data centres that have been certified to ISO 27001 or similar. The services under the framework include:
* Provision of a managed hosting service for all of RTB’s current (and
potentially future) suite of applications including provision and management of all
licencing other than RTB specific applications software licences.
* Provision of a managed support service for the cloud hosted RTB suite of
applications (including any residual on-site infrastructure footprint and
desktop/laptop estate) including management of operational relationship of other
third party suppliers.
* Provision of a project management service to support and deliver migration
and related projects associated with the above ensuring that the projects are
implemented in a timely, efficient and cost effective manner.
* Provision of a mechanism, based on daily rates, to instigate necessary
change, enhancement, improvements etc. to the infrastructure (virtual and
physical) to support the needs of the organisation into the future for the duration
of the framework.
* Provision of a managed hosting service for all of RTB’s current (and
potentially future) suite of applications including provision and management of all
licencing other than RTB specific applications software licences.
* Provision of a managed support service for the cloud hosted RTB suite of
applications (including any residual on-site infrastructure footprint and
desktop/laptop estate) including management of operational relationship of other
third party suppliers.
* Provision of a project management service to support and deliver migration
and related projects associated with the above ensuring that the projects are
implemented in a timely, efficient and cost effective manner.
* Provision of a mechanism, based on daily rates, to instigate necessary
change, enhancement, improvements etc. to the infrastructure (virtual and
physical) to support the needs of the organisation into the future for the duration
of the framework.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 5000000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
84
This contract is subject to renewal:
yes
Description of renewals:
The framework will be for a maximum of 7 years, however RTB reserves the right to cancel the framework at any time. It should be noted that contracts awarded under the framework may extend beyond the life of the framework.
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
5
Objective criteria for choosing the limited number of candidates:
It is anticipated that a maximum of 5 firms will be invited to the dialogue stage subject to that number meeting the qualification criteria and rules contained in the questionnaire available to download from www.etenders.gov.ie only.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Please refer to tender documents instructions available from www.etenders.gov.ie only.
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to the questionnaire available to download from www.etenders.gov.ie using RFT ID 108252 only.
III.1.2)
Economic and financial standing
List and brief description of selection criteria:
Please refer to the questionnaire available to download from www.etenders.gov.ie using RFT ID 108252 only.
III.1.3)
Technical and professional ability
List and brief description of selection criteria:
Please refer to the questionnaire available to download from www.etenders.gov.ie using RFT ID 108252 only.
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
Please refer to the questionnaire available to download from www.etenders.gov.ie using RFT ID 108252 only.
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Competitive dialogue
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The justification for a framework longer than the standard 4 years, is due to the complex nature of the service in question, the cost of implementing a change of service provider and the inconvenience and uncertainty for the authority’s best interests due to more frequent change of service provider.
IV.1.4)
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
12/09/2016
Local time:
14:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for these services.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that tenderers are tax compliant.
6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement the appointed service provider fails to meet their obligations, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement and deliver the contract as appropriate to the circumstances pertaining to the framework.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed responses in order to avoid the risk of elimination from the competition.
VI.4)
2) This is the sole call for competition for these services.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that tenderers are tax compliant.
6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement the appointed service provider fails to meet their obligations, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement and deliver the contract as appropriate to the circumstances pertaining to the framework.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed responses in order to avoid the risk of elimination from the competition.
VI.4)
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Four Courts Inns Quay
Dublin
3
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
www.courts.ie
VI.5)
Date of dispatch of this notice
13/08/2016