Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

An Post

N/A

General Post Office

Dublin

O'Connell Street

Contact person: Noelle Kenneally

Telephone: +353 17058551

E-mail: noelle.kenneally@anpost.ie

NUTS code: IE - IRELAND

Internet address(es):

Main address: http://www.anpost.ie/AnPost/

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/391

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102071&B=ETENDERS_SIMPLE

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102071&B=ETENDERS_SIMPLE

Tenders or requests to participate must be submitted

to the abovementioned address

I.6)

Main activity

Postal services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provision of Document/Image management systems

Reference number: 1626

II.1.2)

Main CPV code

48320000 - Drawing and imaging software package

II.1.3)

Type of contract

Services

II.1.4)

Short description

II.1.5)

Estimated total value

Value excluding VAT: 1.00 EUR

II.1.6)

Information about lots

This contract is divided into lots: no

II.2)

Description

II.2.2)

Additional CPV code(s)

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

48311000 - Document management software package

48329000 - Imaging and archiving system

72212300 - Document creation, drawing, imaging, scheduling and productivity software development services

72212311 - Document management software development services

72212320 - Drawing and imaging software development services

II.2.3)

Place of performance

NUTS code: IE - IRELAND

Main site or place of performance:

Dublin

II.2.4)

Description of the procurement

An Post are seeking an enterprise wide solution, initially to replace their current
document imaging repository system. This current system (Alchemy) stores in
excess of 64M document images comprising approximately 1.5TB of storage.
Additionally An Post seek that the solution is sufficiently capable of supporting
multiple projects/systems requirements for document storage, retrieval and image
data capture processes.
Images are stored within the current solution through interfacing with OpenText
Teleforms document scanning software, Metastorm BPM software and as
uploaded from mobile devices used by postal staff. Images are retrieved from the
system via Metastorm BPM software and other custom built applications with
multiple users. They key requirements of the solution required are;
•Provide equivalent image repository system software capable of efficiently
storing & retrieving images with comprehensive features for record management
customisable to individual document types
•Migrate all images and files from the current platform to the new platform.
•Redevelop or replace all interfaces that currently exist with the Alchemy software.
These can broadly be categorised as follows
o Teleforms Scanning software.
o Mobile Scanners
o MetaStorm BPM..
o Custom Built Indexing application.
• Provide a solution that can apply a new index to previously captured
documents, based on business rules that will be defined.
• The ability to maintain document versions should be part of any solution
• Facilitate An Post compliance with all relevant Data Protection &
Financial regulation/legislation through record management.
• Provide capability to store and easily retrieve documents captured from
additional sources including emails, MFDs, system interfaces, print runs, screen
grabs, PC based documents etc. and support features such as
intelligent/automatic indexing of documents stored
•Provide a full audit trail of all actions completed on all documents
•Addition of new document types should be user function and not require the engagement of a software developer
•Be capable of being supported for a least 10 years from time of purchase with clear arrangements for patching/upgrades and product maintenance
•Operate within An Post technical environment (Windows, Oracle, SqlServer or equivalent) and be capable of integration with bespoke/third party systems

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 1.00 EUR

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

3 year contract with a option of a further 2 years

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 14/09/2016

Local time: 12:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.4)

Procedures for review

VI.4.1)

Review body

High Court

Four Courts

Dublin 7

VI.5)

Date of dispatch of this notice

12/08/2016

Contract notice - utilities

Information