Cached Version

Contract notice – utilities

Works

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Electricity Supply Board ( ESB )

N/A

27 Lower Fitzwilliam Street

Dublin 2

Dublin

Contact person: Joanne Newman or Edel Smyth

Telephone: +353 16765831

E-mail: networkscontractorprocurement@esb.ie

NUTS code: IE - IRELAND

Internet address(es):

Main address: http://www.esb.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/377

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101799&B=ETENDERS_SIMPLE

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101799&B=ETENDERS_SIMPLE

Tenders or requests to participate must be submitted

to the abovementioned address

I.6)

Main activity

Electricity

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Multi-Contractor Framework Agreement for Timber Cutting and Associated Works at or near Overhead Lines in the Republic of Ireland

Reference number: D20/CON/822

II.1.2)

Main CPV code

45111220 - Scrub-removal work

II.1.3)

Type of contract

Works

II.1.4)

Short description

It is proposed that the Multi-Contractor Framework Agreement scope of works will include but will not be limited to (non-exhaustive list):
• remove timber related safety hazards which may present a danger to
members of the public or to ESB staff
• prevent physical damage to Overhead Network
It comprises planned timber cutting and associated works under the following headings:-
• 38kV: 3 year cycle
• 10/20kV: Rural Network, 3 year cycle
• Low Voltage: Rural Network, 6 year cycle
• 10/20kV: Urban Network, 4 year cycle
• Low Voltage: Urban Network, 4 year cycle
It also includes unplanned/response driven timber cutting and associated works for:-
• New Works-timber clearance and associated works
• Hazards on existing Network (not on the current programme cycle)
• Forestry-line related
• MV Live Line-timber clearance+associated works
• Emergency response e.g. storm
• Transmission-timber clearance+associated works
• Project related works

II.1.6)

Information about lots

This contract is divided into lots: no

II.2)

Description

II.2.2)

Additional CPV code(s)

77211300 - Tree-clearing services

77211400 - Tree-cutting services

II.2.3)

Place of performance

NUTS code: IE - IRELAND

Main site or place of performance:

throughout the Republic of Ireland

II.2.4)

Description of the procurement

Multi-contractor Framework Agreement for Timber Cutting and Associated Works at or near Overhead Lines in the Republic of Ireland. The duration of the framework agreement is 3 years with an option to extend, at the contracting Entity's discretion, for a further 1+1+1 years.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72

This contract is subject to renewal: yes

Description of renewals:

Note that the duration in months stated above represents the maximum duration of the framework agreement in the event that the Contracting Entity exercises its option to extend the framework agreement beyond its initial 3 years, for a further 1+1+1 years.

II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 55

Objective criteria for choosing the limited number of candidates:

As stated in the PQQ available to download from www.etenders.gov.ie using RFT ID 107893. The envisaged number to be invited to tender is estimated to be 55 approximately. This number may be increased or decreased depending on the degree of interest and whether or not the applications meet the objective selection criteria set by the Contracting Entity in the Prequalification Questionaire (PQQ).

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

Option to extend the framework agreement at the Contracting Entity's discretion for a period of 1+1+1 years.

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: As stated in the PQQ available to download from www.etenders.gov.ie using RFT ID 107893.

III.1.2)

Economic and financial standing

List and brief description of selection criteria:

As stated in the PQQ available to download from www.etenders.gov.ie using RFT ID 107893.

Minimum level(s) of standards possibly required:

As stated in the PQQ available to download from www.etenders.gov.ie using RFT ID 107893.

III.1.3)

Technical and professional ability

List and brief description of selection criteria:

As stated in the PQQ available to download from www.etenders.gov.ie using RFT ID 107893.

Minimum level(s) of standards possibly required:

As stated in the PQQ available to download from www.etenders.gov.ie using RFT ID 107893.

III.1.4)

Objective rules and criteria for participation

List and brief description of rules and criteria: As stated in the PQQ available to download from www.etenders.gov.ie using RFT ID 107893.

III.1.6)

Deposits and guarantees required

As stated in the PQQ available to download from www.etenders.gov.ie using RFT ID 107893 and will be confirmed in the Invitation to Tender.

III.1.7)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

As stated in the PQQ available to download from www.etenders.gov.ie using RFT ID 107893. This will also be confirmed in the Invitation to Tender.

III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

While economic operators are not obliged to take a particular legal form for the purposes of submitting a tender the Contracting Entity reserves the right to require the successful tenderers to contract on such basis as the Contracting Entity may determine. See also as stated in the PQQ available to download from www.etenders.gov.ie using RFT ID 107893.

III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

The Contracting Entity is preparing a draft Multi-Contractor Framework Agreement and schedules that will be provided to the Pre-Qualified Applicants at the next stage of the Procurement process i.e. the Invitation to Tender stage. The Multi-Contractor Framework Agreement will set out the terms and conditions pertaining to the technical, commercial, financial, safety and legal requirements for the timber cutting works to be covered by the Multi-Contractor Framework Agreement. The works will be procured utilising bespoke terms and conditions based on the FIDIC conditions of contract for plant and design – build for electrical and mechanical plant, and for building and engineering works, designed by the contractor (incorporating FIDIC first edition 1999 reprinted in 1999) form of contract, as will be amended for the purposes of this particular scope of works and as required by the Contracting Entity.

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 45

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 09/09/2016

Local time: 12:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.2)

Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)

Additional information

Please note the following information in relation to Notice sections above:-
* IV.1.3 – “...NUMBER OF PARTICIPANTS TO THE FRAMEWORK AGREEMENT 45”
The number of 45 stated in section IV.1.3 is an estimate only of the final number of contractors that may be required. The final number of contractors appointed to the framework agreement will depend on the contractor resource capacity of those ultimately determined by the Contracting Entity to have submitted the most economically advantageous tenders in accordance with the award criteria for this enquiry/in the procurement documents. The final number of contractors admitted to the framework agreement will be that number determined by the Contracting Entity to be sufficient to meet the framework agreement requirements and may be more or less than 45. More information will be set out in the Invitation to Tender, at that stage of the Procurement process.
* II.2.9 – “INFORMATION ABOUT THE LIMITS ON THE NUMBER OF CANDIDATES TO BE INVITED – 55”
The Contracting Entity reserves the right to increase or decrease this number subject to the number of applications/candidates that successfully prequalify.
* III.2.3 – “INFORMATION ABOUT STAFF RESPONSIBLE FOR THE PERFORMANCE OF THE CONTRACT - Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract”
As stated in the PQQ available to download from www.etenders.gov.ie using RFT ID 107893. Applicants/candidates that successfully prequalify and are subsequently Invited to Tender will be required to provide detailed information in their tender response in relation to their employees/staff including, but not limited to, the names and the qualifications of the employees/staff they propose to assign to works that may arise under the framework agreement. More information will be set out in the Invitation to Tender, at that stage of the Procurement process.
Please also note:-
* NOTE 1 - INCOMPLETE PREQUALIFICATION QUESTIONAIRES (PQQ) AND/OR MISSING INFORMATION/ DOCUMENTATION
Subject to applicable law the Contracting Entity is not obliged to engage in a clarification process in respect of questionnaires that are not complete or are missing information/documentation and these questionnaires may be rejected by the Contracting Entity. Therefore Applicants/candidates are advised to ensure that they return FULLY COMPLETED questionnaires in order to avoid the risk of elimination from the Procurement process on the basis of an incomplete questionnaire.
* NOTE 2 – INFORMATION ABOUT THE PQQ
To receive more information about the PQQ, including any amendments and/or clarifications and to request any clarifications and/or to respond to the PQQ, you must register your interest for this process on the eTenders website at RFT ID 107893

VI.4)

Procedures for review

VI.4.1)

Review body

Chief Registrar

Four Courts, Inns Quay, Dublin 7

Dublin

Telephone: +353 18886000

Internet address: http://www.courts.ie

VI.4.2)

Body responsible for mediation procedures

N/A

VI.4.4)

Service from which information about the review procedure may be obtained

YOUR LEGAL ADVISOR

YOUR LEGAL ADVSOR

VI.5)

Date of dispatch of this notice

06/08/2016

Contract notice - utilities

Information