Cached Version

Contract notice – utilities

Supplies

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Iarnrod Eireann-Irish Rail

N/A

Procurement Department, CIÉ Works,

Dublin 8

Inchicore

Contact person: Gary Mander

Telephone: +353 17034870

E-mail: gary.mander@irishrail.ie

Fax: +353 18860567

NUTS code: IE021 - Dublin

Internet address(es):

Main address: http://www.irishrail.ie/

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101728&B=ETENDERS_SIMPLE

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101728&B=ETENDERS_SIMPLE

Tenders or requests to participate must be submitted

to the abovementioned address

I.6)

Main activity

Railway services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Real time fuel, condition, and positioning monitoring for diesel railway vehicles.

Reference number: 6504

II.1.2)

Main CPV code

34943000 - Train-monitoring system

II.1.3)

Type of contract

Supplies

II.1.4)

Short description

Iarnród Éireann (IÉ) is seeking a cost effective method of monitoring fuel intake, fuel volume on board, GPS position and providing the information electronically, in real time, to a computer based recording and analysis system.
It is envisaged that the equipment will be fitted by IÉ to the locomotive fleet (up to 55 vehicles) initially and to the 2600 & 2800 elements of the D.M.U. fleet (37 vehicles).
Further expansion to the entire fleet could happen at a future date and it is intended, subject to securing price levels in the future, to use the same equipment types selected herein. Data collection, transmission, storage and analysis (Hosting) costs for 10 years forms part of this enquiry.

II.1.5)

Estimated total value

Value excluding VAT: 1500000.00 EUR

II.1.6)

Information about lots

This contract is divided into lots: no

II.2)

Description

II.2.2)

Additional CPV code(s)

34600000 - Railway and tramway locomotives and rolling stock and associated parts

34620000 - Rolling stock

34630000 - Parts of railway or tramway locomotives or rolling stock; railways traffic-control equipment

34631000 - Parts of locomotives or rolling stock

38112100 - Global navigation and positioning systems (GPS or equivalent)

63711100 - Train monitoring services

II.2.3)

Place of performance

NUTS code: IE021 - Dublin

Main site or place of performance:

Dublin 8, Republic of Ireland

II.2.4)

Description of the procurement

Iarnród Éireann (IÉ) is seeking to establish a single party framework agreement to provide a cost effective method of monitoring fuel intake, fuel volume on board, GPS position and providing the information electronically, in real time, to a computer based recording and analysis system.
It is envisaged that the equipment will be fitted by IÉ to the locomotive fleet (up to 55 vehicles) initially and to the 2600 & 2800 elements of the D.M.U. fleet (37 vehicles).
Further expansion to the entire fleet could happen at a future date and it is intended, subject to securing price levels in the future, to use the same equipment types selected herein. Data collection, transmission, storage and analysis (Hosting) costs for 10 years forms part of this enquiry.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 1500000.00 EUR

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: no

II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5 / Maximum number: 7

Objective criteria for choosing the limited number of candidates:

Iarnród Éireann (IÉ) do not know at this stage of the process the quantity or quality of PQQ submissions that it will receive in response to this call for competition.
IÉ are seeking to engage with companies who have previously undertaken work of a similar nature on rolling stock and who will utilise proven hardware with minimal design work required to transfer the product to the IÉ rolling stock fleet.
It is therefore hoped that, if required, a shortlist of the most suitable candidates will be selected from the submissions received when scored against the advertised selection criteria which will be published in the PQQ which will be issued to all companies who express an interest in participating.

II.2.10)

Information about variants

Variants will be accepted: yes

II.2.11)

Information about options

Options: yes

Description of options:

This call for competition will establish a single party framework agreement.
The first call-off, which will also establish the framework agreement, will cover the locomotive fleet (Up to 55 vehicles) initially and to the 2600 & 2800 elements of the D.M.U. fleet (37 vehicles).
Future call-offs may be required to cover the 29000 Fleet (Up to 116 cars) and the 2700 Fleet (Up to 27 cars).
IÉ, subject to funding and fleet development over the life of the framework agreement, may require further call-offs which cannot be quantified at this moment in time.

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: Not applicable for this tender process.

III.1.2)

Economic and financial standing

List and brief description of selection criteria:

The economic and financial capacity of the entity must be established to the satisfaction of IE.
Applicants will be invited to complete a questionnaire which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past three financial years.
Full details will be contained within the PQQ.

III.1.3)

Technical and professional ability

List and brief description of selection criteria:

The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.
Full details will be contained within the PQQ.

III.1.4)

Objective rules and criteria for participation

List and brief description of rules and criteria: Full details will be contained within the PQQ.

III.1.6)

Deposits and guarantees required

To be advised in the ITT documentation.

III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

To be advised in the ITT documentation.

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

Framework agreement with a single operator

In the case of framework agreements, provide justification for any duration exceeding 8 years: The data collection element is envisaged to cover a period of up to 10 years. It would not be practical to re-tender the requirement at the end of year 8 for the final 2 years.

IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 01/09/2016

Local time: 12:00

IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 10/10/2016

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.2)

Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)

Additional information

To participate, companies are obliged to register their interest on the eTenders website as all communications will be channeled through the portal. No external email will be accepted.

VI.4)

Procedures for review

VI.4.1)

Review body

Central Office of the High Court

Inns Quay

Dublin

Telephone: +353 18886511

E-mail: HighCourtCentralOffice@courts.ie

Fax: +353 18886125

Internet address: http://www.courts.ie/

VI.5)

Date of dispatch of this notice

29/07/2016

Contract notice - utilities

Information