Date of dispatch of this notice: 05/07/2016
Expire date: 11/08/2016
External Reference: 2016-995801
TED Reference: 2016/S 131-234936
Contract notice
Information
Published
Contract notice
Cached Version
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
IS Department, Block 1, Floor 9, Civic Offices, Wood Quay
Dublin 8
Dublin 8
IE
Contact person:
ICT Manager
Telephone:
+353 12222307
E-mail:
desktop.tender@dublincity.ie
NUTS code:
IE021 -
Dublin
Main address:
http://www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.2)
Joint procurement
The contract is awarded by a central purchasing body
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=100857&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Invitation to Tender for The Provision of an Onsite Manned Print Room and Managed Document Production Services
Reference number:
107018
II.1.2)
Main CPV code
79800000
-
Printing and related services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Dublin City Council proposes to award a contract for four years (with an option
to extend for a further two [one plus one] years), for the provision of a managed
document production service on a fleet of floor standing multi-functional devices
(MFD’s) and the provision of an on-site manned print room.
It is also intended to procure any additional related hardware, software and
licensing from the successful tenderer during the course of this contract, if value
can be demonstrated.
The contract period will initially be for a period of four years. However, Dublin
City Council, at its discretion, may seek to extend the contract period for up to two
years, based on annual reviews of operations.
There are two elements to the service required
• Office printing, copying, scanning and faxing.
• Provision of an on-site, manned Print Room
to extend for a further two [one plus one] years), for the provision of a managed
document production service on a fleet of floor standing multi-functional devices
(MFD’s) and the provision of an on-site manned print room.
It is also intended to procure any additional related hardware, software and
licensing from the successful tenderer during the course of this contract, if value
can be demonstrated.
The contract period will initially be for a period of four years. However, Dublin
City Council, at its discretion, may seek to extend the contract period for up to two
years, based on annual reviews of operations.
There are two elements to the service required
• Office printing, copying, scanning and faxing.
• Provision of an on-site, manned Print Room
II.1.5)
Estimated total value
Value excluding VAT: 5000000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
30120000
-
Photocopying and offset printing equipment
30232100
-
Printers and plotters
30232110
-
Laser printers
42991200
-
Printing machinery
79810000
-
Printing services
79820000
-
Services related to printing
II.2.3)
Place of performance
NUTS code:
IE021 -
Dublin
II.2.4)
Description of the procurement
Dublin City Council proposes to award a contract for four years (with an option
to extend for a further two [one plus one] years), for the provision of a managed
document production service on a fleet of floor standing multi-functional devices
(MFD’s) and the provision of an on-site manned print room.
It is also intended to procure any additional related hardware, software and
licensing from the successful tenderer during the course of this contract, if value
can be demonstrated.
The contract period will initially be for a period of four years. However, Dublin
City Council, at its discretion, may seek to extend the contract period for up to two
years, based on annual reviews of operations.
There are two elements to the service required
• Office printing, copying, scanning and faxing.
• Provision of an on-site, manned Print Room
to extend for a further two [one plus one] years), for the provision of a managed
document production service on a fleet of floor standing multi-functional devices
(MFD’s) and the provision of an on-site manned print room.
It is also intended to procure any additional related hardware, software and
licensing from the successful tenderer during the course of this contract, if value
can be demonstrated.
The contract period will initially be for a period of four years. However, Dublin
City Council, at its discretion, may seek to extend the contract period for up to two
years, based on annual reviews of operations.
There are two elements to the service required
• Office printing, copying, scanning and faxing.
• Provision of an on-site, manned Print Room
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 5000000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
72
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
11/08/2016
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
11/08/2016
Local time:
12:00
Place:
Dublin City Council may change this date and time at their discretion.
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
Additional Information – Dublin City Council
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The contract is primarily for use by the IS Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to desktop.tender@dublincity.ie for the attention of Mel Woods. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on August 2nd 2016 to enable issue of responses to all interested parties.
12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The contract is primarily for use by the IS Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
8. Tenders may be submitted in English or in the Irish language.
9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10. Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to desktop.tender@dublincity.ie for the attention of Mel Woods. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on August 2nd 2016 to enable issue of responses to all interested parties.
12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Chief Registrar, The Four Courts
Inns Quay
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
VI.4.2)
Body responsible for mediation procedures
Contact your Solicitor
Dublin
IE
VI.5)
Date of dispatch of this notice
05/07/2016