ETENDERS

Contract notice - utilities

Information

Published

Date of dispatch of this notice: 15/06/2016

Expire date: 18/07/2016

External Reference: 2016-625876

TED Reference: 2016/S 116-206046

Contract notice - utilities

Cached Version

Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Iarnrod Eireann-Irish Rail
N/A
Engineering Procurement, CIE Works,
Dublin 8
Inchicore
IE
Contact person: Gary Mander
Telephone: +353 17034870
E-mail: gary.mander@irishrail.ie
Fax: +353 18860567
NUTS code:  IE0 -  IRELAND
Internet address(es):
Main address: http://www.irishrail.ie/
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=100122&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=100122&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.6)

Main activity

Railway services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Drive and Cardan Shaft Overhaul Services
Reference number:  5983
II.1.2)

Main CPV code

42141110  -  Transmission shafts
II.1.3)

Type of contract

Services
II.1.4)

Short description

Iarnród Éireann (IÉ) are seeking to award a contract, to a single entity, for the provision of specialist engineering services on components deemed to be of a safety critical nature by the Safety Management System within the Chief Mechanical Engineering department.
The proposed contract will cover in the region of 80 sets of drive shafts, per annum, from a variety of Diesel Multiple Unit (DMU) fleets and will cover both primary and secondary shafts and all work will be undertaken strictly in line with 'TU/TS0075 Issue 3, Revision A - Cardan Shaft Overhaul' specification.
II.1.5)

Estimated total value

Value excluding VAT: 500000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

50116400  -  Repair and maintenance services of vehicle transmissions
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
II.2.4)

Description of the procurement

Iarnród Éireann (IÉ) are seeking to award a contract, to a single entity, for the
provision of specialist engineering services on components deemed to be of a
safety critical nature by the Safety Management System within the Chief Mechanical Engineering department.
The proposed contract will cover in the region of 80 sets of drive shafts, per annum, from a variety of Diesel Multiple Unit (DMU) fleets and will cover both primary and secondary shafts and all work will be undertaken strictly in line with 'TU/TS0075 Issue 3, Revision A - Cardan Shaft Overhaul' specification.
All shafts are manufactured by GKN and the scope of the overhaul requirement will cover (but not limited to) the assembly, repair, welding and non-destructive testing of shafts from IÉ's fleets (2600,2800,29000 and 22000) of DMU.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 500000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:  
This procurement process will be re-advertised in approximately 4 years time.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4  /  Maximum number: 6
Objective criteria for choosing the limited number of candidates:
At this moment, IÉ do not know the quantity or quality of PQQ submissions it will receive. However, to ensure adequate competition is maintained, it is hoped that a minimum of 4 companies will pre-qualify and will be invited to tender.
As the subject matter of this tender process relates to safety critical components and equipment, IÉ will be seeking to only invite a shortlist of the most suitable candidates to tender. Companies will be scored and ranked in line with the advertised selection criteria which will be contained within the PQQ which will be issued to all companies who express an interest in participating in the process.
II.2.10)

Information about variants

Variants will be accepted: yes
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Not applicable.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.4)

Objective rules and criteria for participation

List and brief description of rules and criteria: A shortlist of the most suitable candidates will be invited to tender.
All candidates who submit a pre-qualification questionnaire will be scored and ranked in line with the selection criteria stated in the pre-qualification questionnaire.
III.1.6)

Deposits and guarantees required

Not applicable.
III.1.7)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

Not applicable.
III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

A service level agreement (SLA) will form part of the final contract award.
Details of the SLA will be contained within the ITT documentation.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition
IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  18/07/2016
Local time:  12:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/10/2016
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  yes
Estimated timing for further notices to be published:  
Approximately 4 years.
VI.2)

Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

To participate in the procurement process, companies are required to upload a brief company overview and a short capability statement to the contract notice on http://www.etenders.gov.ie/
No direct emails should be sent expressing interest in participation.
VI.4)

Procedures for review

VI.4.1)

Review body

Central Office of the High Court
Inns Quay
Dublin
7
IE
Telephone: +353 18886000
E-mail: HighCourtCentralOffice@courts.ie
Fax: +353 18886125
Internet address: http://www.courts.ie/

VI.5)

Date of dispatch of this notice

15/06/2016